The Combined Planning and Zoning Board reviewed the proposed plat on December 14, 2000 and again on April 12, 2001, following posting of the meeting agenda as required.

The applicant is Westfield Homes, Inc., represented by Brian Harris Doug Ehens.

During the December session, many questions arose relative to the United Homes bankruptcy and the implications to the homeowners and the three developer/builders now involved, (Westfield, Kennedy and Modern Homes). Clarification of the Covenants, Conditions and Restrictions, (CCR's), and the Homeowner's Association which is still under the control of the developer (s) were major issues.

Village Planner Bob Silhan and Village Engineer John Boldt presented their reports. Both are recommending approval.

Approximately 25 Tiffany Farms residents were in the audience and expressed their concerns, which included: changes in the rules concerning the types of fences allowed; transfer of the Homeowners' Association from the developer to the homeowners; maintenance of common open space; amount of the association assessment; and problems with street lighting.

Fences. Based upon meetings with Village Planner Bob Silhan and Attorney Clark, Mr. Harris proposed revised wording in the CCR's which would read: "Any fencing ... shall be a cedar board fence up to six feet in height with a natural or white finish and of either a picket fence style or board-on-board style, sometimes called alternating board or shadow box style. No other type of fence shall be allowed on any Lot."

Following maintenance concerns expressed by the residents, Mr. Harris agreed to further amend the language to allow for white vinyl fencing. He also indicated that the Architectural Review Committee could make exceptions depending upon the nature of any existing fences on adjacent properties.

Turnover. After about 314 of the total 414 homes are occupied, a letter would be sent out for the turnover. A new board would be elected and in place. All of the operating books will go to the homeowners. Furthermore, once the Homeowners' Association is transferred from Westfield to the homeowners, then the Homeowners' Association Board can amend the CCR's.

Mr. Silhan inquired about who held title to the common open space. Mr. Harris indicated that title is held by the Tiffany Farms Homeowners' Association. When the association is transferred, the common open space is likewise transferred.

Maintenance. The maintenance of the common open space will be contracted out. The contract will be administered by Foster Premier, the management company retained by Westfield Homes. Typically such maintenance, such as mowing, occurs between mid-April and mid-November.

Assessment. Mr. Harris explained the reasons for the increase in assessment. Following his explanation, the Chair asked for any audience response. No resident expressed objection to the revised assessment.

Other Concerns. Comments were received concerning non-functioning street lights. Serval mentioned are in Unit 3 and have yet to be hooked-up. Others in Unit 1 and Unit 2 that have apparently functioned periodically will be referred to the Village's Electrical Inspector, who will investigate the matter and contact Commonwealth Edison as required.

A resident also inquired about the sanitary lift station west of the "T" intersection at Indian Trail and Tiffany Farms Road. He said that the alarm has recently gone off. Mr. Boldt responded that the Village should investigate. If further alarms are heard, the residents should phone the Public Works Department.

Following the Board's deliberation, Curt Denny moved, Carol Keller seconded that PZB00-16, the proposed Final Plat of Tiffany Farms Unit 4 Subdivision be APPROVED, conditioned upon comments from Mr. Silhan and Mr. Boldt. Upon roll call vote: YES: 5; Denny, Jansky, Casey, Keller and Baba. NO: 0. VACANT: 1. THE MOTION CARRIED.

The Combined Planning and Zoning Board reviewed the proposed plat at their regular meeting of April 12, 2001, following posting of the meeting agendas as required. The applicants are James A. and Susan A. Little.

This item had been on the agenda for March 8th , but the applicant requested rescheduling in order for their engineers to complete their response to the Lake County SMC concerning flood plain and wetlands issues.

Jim Little distributed written materials in response to the reports from Village Planner Bob Silhan and Village Engineer John Boldt. The required sign-off letter from the Lake County SMC was faxed late in the afternoon, the same day as our meeting.

Village Planner Bob Silhan and Village Engineer John Boldt presented their reports. Both are recommending approval, with conditions. Mr. Boldt emphasized that the applicant has agreed to improve the southerly retention pond, (c.k.a., pond #3), in Pine Hill Lakes. The control structure, leading to Silver Lake, needs to be repaired and permanent erosion control measures installed.

There were two persons in the audience from Pine Hill Lakes. No one spoke in opposition to the proposal.

Following further discussion, Don Jansky moved, Curt Denny seconded that PZB01-01, the proposed Preliminary (entitlement) Plat of Townsville Subdivision be APPROVED, conditioned upon comments from Mr. Silhan and Mr. Boldt. Upon roll call vote: YES: 5; Denny, Jansky, Casey, Keller and Baba. NO: 0. VACANT: 1. THE MOTION CARRIED.

The Combined Planning and Zoning Board conducted a public hearing on April 12, 2001, following publication of the legal notice of hearing pursuant to State Law and Village Ordinance.

The petitioner for this request is the Lakes Region Historical Society, represented by Nancy Binder. Assisting in the presentation was Earl Beese, Project Coordinator with the Historical Society, and Wendi L. Argyilan of LEGAT Architects, Waukegan. The petitioners wish to preserve and rehabilitate the old church structure in keeping with its historic flavor.

The Historical Society is the current owner of the Lot 91, (the existing church building), and the adjacent Lot 90, (the former Lasco Florist property) which is already zoned B-2. The Society also has a contract to purchase Lot 13, the 2-story frame residence at the corner of Main Street and Ida Avenue.

Village Planner Bob Silhan presented his brief report dated April 6, 2001. He is recommending approval.

The Planning and Zoning Board's deliberation included questions concerning traffic and parking lot configuration. Ms. Binder indicated that the Ida Avenue driveway would be the entrance; the driveway aisle would be one way, with the exit driveway to Main Street (former Lasco Florist driveway), with a right turn only to northbound Main Street.

The Board also asked about the use of the residential structure at the corner. At this time, the Historical Society is undecided as to whether or not the structure will be demolished or re-used. On the former Lasco Florist property, the store and greenhouse have been demolished and the residential structure will be adapted as a resource center for the Historical Society's archival materials now stored at the existing museum, (812 Main Street), which is short of space. The existing garage will be used for storage.

A letter dated 4-8-01 from Father Eckhom, Rector of St. Ignatius of Antioch Episcopal Church was received. The scheduled closing date for Lot 13 is April 27, 2001. Ms. Binder indicated that it appears from the Society's perspective that the closing will take place as scheduled. Mr. Jack Fields, REMAX Realty, and a member of St. Ignatius Church, is quite optimistic that the closing will occur on April 27th. There were no adjacent property owners in attendance.

Following further Board discussion, Carol Keller moved, Tom Baba seconded to recommend approval of PZB01-02, the St. Ignatius Church at 977 Main Street and adjacent residence at 983 Main Street for the proposed zoning change from R-5 to B-2. The zoning change includes a special use for an historical museum and related facilities for the Lakes Region Historical Society, and including the recommendations from Bob Silhan, Director of Planning, Zoning and Building. Upon roll call vote: YES: 5; Denny, Jansky, Casey, Keller and Baba. NO: 0. VACANT: 1. THE MOTION CARRIED.

A motion was made by Trustee Hanson, seconded by Trustee Porch to approve the Redevelopment Commission's recommendation as stated in their letter dated April 13, 2001 for the Steve Sodman's buy-down for 388 and 390 Lake Street, in the amount of $2,815.37, and authorizes the Village Attorney to draft the appropriate ordinances. On roll call, the vote was:
YES: 4; Larson, Hanson, Cunningham and Porch.
NO: 0.
ABSENT: 2; Foresta and Oldenburger.
THE MOTION CARRIED.

Mr. LeMere distributed a sketch of the buildings and discussed the proposed improvements which include repairing the parking lot, stucco on the buildings, painting, planters, awnings and fence. The total cost of the project is $19,304.00. Although this project is being done with the Antioch Schwinn and JJ Blinkers the costs pertain only to the village buildings and will be financed by TIF funds. The plan is just a concept and the location of the planters is subject to staff approval regarding parking lot requirements. The breakdown of costs are:

Re-pave section of parking lot $ 6400.00

Stucco community building and garage $ 7550.00

Painting $ 1925.00

Awning $ 868.00

Fence $ 2561.00

Total $19,304.00

There was a brief discussion regarding the cost being over $10,000. Attorney Clark stated that he believed that the Village wouldn't have to go out for bid if there were 4 votes of the Board of Trustees. Attorney Clark will research and this item will be considered later in the meeting.

There was a discussion regarding the color of the signs being white. Since the entertainment center and color scheme for that area is earth tones and beige, Mayor Shineflug and Trustee Porch indicated that they would prefer a beige or off-white color instead of the white. The consensus of the Board was to have Trustee Porch work with staff on the color and design.

Following discussion, a motion was made by Trustee Porch, seconded by Trustee Hanson to table this item to the second meeting in May, (May 21) to allow for design, color and cost options. On roll call, the vote was:
YES: 4; Larson, Hanson, Cunningham and Porch.
NO: 0.
ABSENT: 2; Foresta and Oldenburger.
THE MOTION CARRIED.

A motion was made by Trustee Larson, seconded by Trustee Cunningham to approve and publish in pamphlet form an ordinance, entitled, AN ORDINANCE CHAPTER 150 OF THE ZONING CODE BY CREATING NEW SECTIONS TO BE KNOWN AS 150.150, 150.151, 150.152, 150.153, 150.154 AND 150.156 RELATIVE TO LANDSCAPING AND LIGHTING STANDARDS.

Trustee Porch discussed a clause being inserted that would indicate if a property was sold, they must comply with the new ordinance. There was a discussion regarding the definition of new construction and change of use. This ordinance applies to new construction only and not to existing parking lots.

A motion was made by Trustee Cunningham, seconded by Trustee Larson to remove their motion and second on the above ordinance. Attorney Clark will draft the ordinance with three alternatives to address these concerns. On roll call, the vote was:
YES: 4; Larson, Hanson, Cunningham and Porch.
NO: 0.
ABSENT: 2; Foresta and Oldenburger.
THE MOTION CARRIED.