BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
| CALL TO ORDER | The regular meeting of the Board of Trustees was called to order by Mayor Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL. |
| ROLL CALL | Roll call indicated the following Trustees were present: Pierce, Larson, Caulfield, Porch and Hanson. Also present were Mayor Maravelas, Attorney Anderson and Clerk Rowe. Absent: Trustee Foresta. Trustee Foresta arrived at 7:35 p.m. |
| MINUTES | A motion was made by Trustee Larson, seconded by Trustee Pierce to approve the minutes of the August 6, 2001 meeting as corrected. On roll call, the vote was: YES: 5; Pierce, Larson, Foresta, Porch and Hanson. NO: 0. PASS: 1; Caulfield. THE MOTION CARRIED. |
| SENIOR SERVICES | A motion was made by Trustee Hanson, seconded by Trustee Foresta to appoint Trustee Pierce as Chair and Trustee Porch to the Antioch Senior Services Committee. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| EXECUTIVE SESSION | A motion was made by Trustee Foresta, seconded by Trustee Hanson for the Mayor and Board of Trustees to go into executive session at 7:40 p.m. to discuss personnel. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| RETURN | A motion was made by Trustee Caulfield, seconded by Trustee Foresta for the Mayor and Board of Trustees to close the executive session and return to the open meeting at 8:45 p.m. with action to be taken. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| MICHAEL HALEY | A motion was made by Trustee Pierce, seconded by Trustee Caulfield to appoint Michael Haley as Village Administrator at his current salary. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Foresta and Hanson. NO: 1; Porch. THE MOTION CARRIED. |
| STAFF ENGINEER | There was a brief discussion regarding the creation of a staff engineer position. Robert Silhan, Director of Planning, Zoning and Building reviewed his memorandum recommending the need for an on staff engineer. Our response time with the consulting engineer has been good, and we have a good working relationship with them, the staff engineer would not negate the need for the consultant engineer. Mr. Silhan feels that customer service would improve with an on staff engineer, particularly for those issues that are technically small issues, but to residents are big issues, such as ponding in the back yard and flood plane questions and so on. |
| STAFF ENGINEER | The responsibility areas of the building inspectors and site engineering function, particularly erosion control, both in new subdivisions and on individual lots would be well served by staff engineer. Anticipated work assignments for the staff engineer would include reviewing plats and related engineering of development proposals, act as the chief enforcement officer under the lake county watershed development ordinance, administer the contract of the consultant engineers, oversee and manage small capital improvement projects which is the sidewalk program, attend concept plan review meetings, attend pre-construction meetings with developers, attend special meetings of the lake county storm water management commission such as the technical advisory committee and special committees overseeing the special study, such as the Silver Lake area, serve as assistant department head and assist the administration with the preparation of a long range capital improvement plan and budget. Mr. Silhan strongly recommends the Board create the position of staff engineer. A motion was made by Trustee Pierce, seconded by Trustee Hanson to create the position of a staff engineer with the recommendations made by Robert Silhan, Director of Planning, Zoning and Building as discussed. On roll call, the vote was: |
| JIM KEIM | A motion was made by Trustee Pierce, seconded by Trustee Hanson to hire Jim Keim as staff engineer with an annual salary of $65,000 and village vehicle provided. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| CLEAN UP DAY | The Village and Waste Management has scheduled a clean up day on September 22, 2001. Details regarding the clean up day will be published in the September village newsletter. |
| MEETING DATE | A motion was made by Trustee Larson, seconded by Trustee Foresta to change the first meeting in September to Tuesday, September 4 at 7:30 p.m. due to the Labor Day holiday. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| CITIZENS | Mr. Butch Schneider, Beach Grove Road resident, addressed the Board regarding Bowles Road. Mr. Schneider's property is adjacent to Bowles Road in the Heron Harbor Development. Mr. Schneider has a gate to his property and he doesn't want his access cut off. He has a meeting scheduled with Robert Silhan, Director of Planning, Zoning and Building on Friday, August 24. Mr. Schneider also asked the Board to consider adopting a tree ordinance. Mayor Maravelas stated that he is reviewing the current tree ordinance. Ms. Debbie Prather, Ridgewood Drive resident, read a letter to the Board regarding an oak tree in their subdivision. The tree is located between two lots and it has been recently learned that one of the lots has been sold. Because of the location of the 160 year old tree, the tree may not survive due to construction on that site. If the second lot is sold, and construction were to be done on that lot, the tree would not survive. The Homeowner's Association has been in contact with the developer to try to work out a solution. Trustee Larson stated that she would love to find a solution, but KLM Builders has met their park donation requirement and if the village were to purchase the lot, it may set a precedence for future developments. Mr. Barry McMann, KLM Builders, stated that he has been in contact with the residents concerning the lots in question. The builders proposed selling the lots to the Homeowner's Association six to eight months ago and did not get a response from them. The developer stated that they are not taking the tree down and they are getting a professional arborist and will do everything they can to preserve the tree, however, he cannot state that the tree will survive. He also stated that they are spending hundreds of dollars to preserve it. Currently, one of the lots has a signed contract and a building permit has been issued. Ms. Marianne Brandt, Miller Road resident, asking the Board the status on the motion made at the August 6 meeting regarding net or usable density instead of gross density. Trustee Larson stated that the item will be placed on a future planning and zoning board agenda. Ms. Brandt also asked if there is any progress on the consideration of a building moratorium Trustee Foresta stated that intensive projects takes time and reviewing the comprehensive plan may take priority. Ms. Betty Eng, Maplewood Drive resident, approached the Board with her concerns regarding a shed that is being constructed on neighboring property. Ms. Eng distributed pictures of the shed with shows that the structure is approximately 18 feet tall. The construction on this shed began prior to a building permit being issued, however, a building permit was issued since the shed appears to meet the requirements of the building department. Mr. Silhan will have staff schedule a special inspection to review the situation as soon as possible. |
| PZB01-05 | The following Planning and Zoning Board letter of recommendation dated August 17, 2001 was reviewed; The Planning and Zoning Board conducted a public hearing on Thursday, August 16, 2001, following notification as required by State Law and Village Ordinance. PRESENTATION. Mr. Dennis Biedron of Cedar Development presented the request. The proposed plan depicts the townhouse units currently in for permit on the southerly lot and previously approved by Variation Ordinance Number 00-09-17. Mr. Biedron distributed a handout depicting the architectural elevations and floor plans for the 639 Main Street development. The lot commonly known as 633 Main Street is proposed for similar townhouse configuration. The two contiguous lots now constitute one zoning lot and together have an overall width of 134 feet. The variation requested is to allow three residential building on one zoning lot - - - the two buildings previously approved at 639 Main, and the one proposed for 633 Main. Mr. Biedron indicated that the paved private driveway or road would be 22 feet wide, and have a substantial base of CA6 gravel, plus two inches binder course, and two inches surface course. Both buildings would have automatic fire suppression, (sprinkler), systems and fire alarm systems. In answer to questions from the Board, Mr. Biedron indicated that additional parking beyond minimum ordinance is provided; the site is in close proximity to Williams Park; and there are currently sufficient funds in the site development escrow account. STAFF COMMENTS. Bob Silhan, Village Planner presented his recommendation, which indicated approval based upon the same conditions included in the previous variation ordinance. Melissa Arnot, Clark Dietz, Inc., Consultant Village Engineers also presented a positive report. PUBLIC COMMENTS. There were three residents in the audience. Mr. Fred Wolf, a resident of Lindenhurst, who owns an apartment building north of the site spoke in favor of the petition. No one spoke in opposition to the proposal. Following further Board discussion, Tom Baba moved and Kyle LaReese seconded to recommend APPROVAL of PZB01-05, the proposed variation at 633 - 639 Main Street with the same conditions and same findings of fact as indicated in Variation Ordinance Number 00-09-17. Upon roll call vote: AYES: 6; Jansky, McCarty, F. Johnson, LaReese, Keller and Baba. NO: 0. ABSENT: 0. THE MOTION CARRIED. |
| VB MOTION | A motion was made by Trustee Pierce, seconded by Trustee Hanson to approve the recommendation of the Planning and Zoning Board in their letter dated August 17, 2001 regarding the proposed variation at 633 and 639 Main Street; Cedar Development, LLC townhouses; PZB01-05, and authorizes the village attorney to draft the appropriate ordinances. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| NORTHERN IL CRIME LAB | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of $11,118.00 to Northern Illinois Crime Lab for the 01-02 Assessment for the Police Department. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| SCOUT HOUSE | There was a discussion regarding the Scout House and the costs involved to date regarding the move and updates done to the building. The Scout House was moved from Main Street to Cunningham Drive. There also was a discussion regarding authorization for the work done on the building. A meeting with the Finance Chair, Administrator and contractor will be arranged to discuss the concerns of the Board. |
| AUTHORIZE PAYMENT | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of accounts payable as prepared by the Village Treasurer with the exception of check number 32037. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| MANUAL CHECKS | A motion was made by Trustee Caulfield, seconded by Trustee Larson to approve the manual checks written for the general and water and sewer accounts for the month of July as presented. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| TRAFFIC SAFETY | Trustee Hanson stated that the proposal for traffic safety which was distributed to the Board will be placed in committee. |
| PUBLIC WORKS | Trustee Foresta commended the public works department for a job well done regarding the installation of the Cunningham water main. The job done in house was cost effective and handled efficiently. |
| EASEMENT AND R.O.W. | A motion was made by Trustee Foresta, seconded by Trustee Hanson to authorize the sale of property located at the northeast corner of Main Street and Park Avenue to the State of Illinois and to approve the sale of a temporary easement to the State of Illinois for highway construction along the south side of Main Street. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| VERIZON WIRELESS | Following discussion, a motion was made by Trustee Foresta, seconded by Trustee Pierce to authorize the Mayor to sign the Verizon Wireless lease agreement with the provision that a copy of their insurance is provided. On roll call, the vote was: YES: 5; Pierce, Caulfield, Foresta, Porch and Hanson. NO: 1; Larson. THE MOTION CARRIED. |
| PARK EQUIPMENT | Trustee Larson reviewed the park equipment list that needs to be installed at various parks. Since the public works department has been extremely busy this summer, the parks department would like permission to hire a firm to install the equipment as listed. After a brief discussion, Administrator Haley will have public works review the list of items that needs to be installed and will report back to the Board on which items would need to be installed by an outside firm. |
| PARK PERMITS & BLOCK PARTIES | A motion was made by Trustee Larson, seconded by Trustee Hanson to approve the following park permits and block parties; Park permits: Reyna Barrera - Williams Park - September 7, 2001 Block Party requests: Linden Lane in Oakwood Knolls - September 2, 2001 On roll call, the vote was: |
| CUB SCOUT PACK 190 | A motion was made by Trustee Larson, seconded by Trustee Hanson to approve the request by Cub Scout Pack 190 to host a Soapbox Derby on Hillside Avenue on August 26. In case of bad weather, September 16 has been scheduled as an alternate date. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| ATTORNEY | Attorney Anderson reviewed the following ordinance: |
| 01-08-25 | A motion was made by Trustee Foresta, seconded by Trustee Hanson to approve and publish in pamphlet form an ordinance, 01-08-25, entitled, AN ORDINANCE OF THE VILLAGE OF ANTIOCH, LAKE COUNTY, ILLINOIS, ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, WORKMEN AND MECHANICS EMPLOYED ON PUBLIC WORKS OF SAID VILLAGE. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. Attorney Anderson read aloud the following ordinance: ORDINANCE APPROVING THE FINAL PLAT FOR HERON HARBOR UNIT 6 PLANNED UNIT DEVELOPMENT, PZB01-04. This item will be placed on the September 4th agenda for consideration. |
| APPRECIATION | Trustee Larson reviewed the letter from Kelly Siperko to Amanda Wilson and Dawn Morley, Summer Camp Program directors. Ms. Siperko stated that her children had a fantastic time during the summer day camp program. They learned so many things and were anxious to tell her of their accomplishments. "All the counselors were great". The letter will be forwarded to the Parks department for their files. |
| TRUSTEE PORCH | Trustee Porch apologized for the miscommunication that was given to Mr. Silhan regarding the comprehensive plan and also the review of gross versus net density. After speaking with Mr. Silhan and our current village engineer, she realizes that there is no legal right to use the term moratorium. Trustee Porch would like the Board to consider hiring a planning consultant to work with Mr. Silhan on the comprehensive plan review. Robert Silhan, Director of Planning, Zoning and Building will look into consulting firms and cost estimates and will report back to the Board. |
| EXECUTIVE SESSION | A motion was made by Trustee Hanson, seconded by Trustee Foresta for the Mayor and Board of Trustees to go into executive session at 10:55 p.m. to discuss pending litigation. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| RETURN | A motion was made by Trustee Porch, seconded by Trustee Larson for the Mayor and Board of Trustees to close the executive session and return to the open meeting at 11:55 p.m. with no action to be taken. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| ADJOURN | A motion was made by Trustee Larson, seconded by Trustee Caulfield to adjourn the regular meeting of the Board of Trustees at 11:56 p.m. |
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Candi L. Rowe, Clerk