BOARD OF TRUSTEES, REGULAR MEETING
November 5, 2001
Municipal Building: 874 Main Street, Antioch, Illinois
7:30 p.m.
| CALL TO ORDER | The regular meeting of the Board of Trustees was called to order by Mayor Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL. |
| ROLL CALL | Roll call indicated the following Trustees were present: Pierce, Larson, Caulfield, Foresta, Porch and Hanson. Also present were Mayor Maravelas, Attorney Anderson and Clerk Rowe. |
| MINUTES | A motion was made by Trustee Larson, seconded by Trustee Caulfield to approve the minutes from the October 15, 2001 meeting as presented. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| 2001 CDBG | Clerk Rowe read aloud the following bids received on November 1, 2001 for the Antioch 2001 Community Development Block Grant Sanitary Sewer System. Name and Address Diemer Plumbing & Excavating, Ltd. George W. Kennedy Construction, Inc. SJN Subsurface Campanella & Sons, Inc. Thelen Sand & Gravel, Inc. Engineer's Estimate $131,225.00 A motion was made by Trustee Hanson, seconded by Trustee Pierce to place the above bids received into the record. On roll call, the vote was: |
| PROCLAMATION | After Clerk Rowe read aloud the Proclamation designating November 23, 2001 as the day of 25th Annual Antioch Community Tree Lighting Ceremony, a motion was made by Trustee Hanson, seconded by Trustee Caulfield to approve the Annual Tree Lighting proclamation as read. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| TRUSTEE PIERCE | Trustee Pierce read a statement that he addressed to the Mayor and Board members. Trustee Pierce referred to statements made by Trustee Larson that were made at a previous board meeting regarding recent appointments. Trustee Pierce indicated that Trustee Larson accused the Mayor of being biased in his selection to Village Board. Trustee Pierce stated that since the Mayor's term commenced, the Mayor has reappointed a female village clerk, a female to the park board, reappointed a female director of the parks department, and hired a female to replace the outgoing community development director position. All these jobs were based upon one criteria, who was the best person for the job. Trustee Pierce also stated that during the course of the last five months the Mayor has been actively working to promote the best interest of the village. He has worked closely with Bill Smith and Trustee Hanson to make the public works department a true public works department. Response to resident complaints have been outstanding. Trustee Pierce listed several other areas that the Mayor has been actively involved with the operations of the village and said this is the time for all the board members to work together as a team. Trustee Larson responded to Trustee Pierce's comments by stating that her objections were not to all of the people that the Mayor has appointed, it was specifically to the Police and Fire Commission. There was a woman who applied for that position, she has excellent references and has worked hard on many other village organizations. Trustee Larson felt that this woman was passed over. Trustee Larson also pointed out that there was a woman on that board for most of the time since it was organized and she felt that two men and one woman on that board was not asking too much. |
| CLERK INSTITUTE | Clerk Rowe briefly discussed the Illinois Municipal Clerks Institute that she recently attended in Springfield. A summary of all sessions attended is in the Mayor and Trustees mailboxes for their information. |
| 224 AREA CODE | Clerk Rowe discussed the new 224 overlay area code which will go into effect on January 5, 2002. Due to an FCC requirement regarding overlays, 11-digit dialing will be required for all calls placed from the 847 and 224 area codes as of January 5, 2002. Emergency 911 calls will not change. |
| CITIZENS | Ms. Kathy Johansen, District 34 Education Foundation, reviewed her letter that was distributed to the Board regarding a raffle ordinance. Ms. Johansen stated that she knows that the Mayor has requested sixty days from their last request, but she would like to make another request to the board for their consideration of an ordinance. Attorney Anderson stated that the last direction he received from the Board was that they wanted to study a couple of issues which under the statute are discretionary. Most of the raffle ordinance is mandated by state law. Attorney Anderson has not been given any direction to change the draft ordinance previously distributed. At this point it is strictly a matter of getting direction from the Board. The Board will consider Ms. Johansen's request at a future meeting. Ms. Marianne Guy, White Road resident, asked if the Board received a letter from Angelo Delgatto regarding the proposed Neumann Homes Development presentation at a recent Planning and Zoning Board meeting. Mayor Maravelas indicated that he did receive the letter. Clerk Rowe read aloud Mr. Delgatto's letter. Ms. Guy also read aloud parts of a sales brochure she received from Hidden Creek Subdivision. Dr. Lynn Anderson, Longview Drive resident, stated that he served for a long time under Mayors Toft, Wilton and Shineflug on the Plan Commission, and prior to that he served on the Antioch Committee on Environment, the so called landfill committee. Ever since the election he has heard stories about a new audit. It was his understanding as a member of the environmental committee, where he volunteered hundreds of hours of his professional time, that there was an agreement with Waste Management where an escrow account would be established to provide drinking water for the citizens of Antioch in case there was contamination by leakage. Dr. Anderson said that he didn't know of a specific amount, but he would like to know if such an account exists. Mayor Maravelas stated that since the audit has just been received by the Board, he doesn't have the answers to his questions at this time, but that he will have an answer at the next village board meeting. Mr. Claude LeMere, Grandview Terrace resident and former Director of Community Development, approached the Board with a tape recording of a message from an Antioch businessman wishing him well with his new employment at the Village of Fox Lake. Mr. LeMere also read his letter which listed his accomplishments that he achieved while he was Director of Community Development in Antioch. Mr. LeMere stated that in return for his years of service he finds out that as recent as last Saturday night, Mayor Maravelas made a demeaning remark about him to a Fox Lake Trustee. Mr. LeMere stated that the reason he left the Village of Antioch was because he thought there was inappropriate behavior by Mayor Maravelas. Mr. LeMere asked Mayor Maravelas what he had to say on the matter. Mayor Maravelas did not respond to Mr. LeMere's comments but thanked him for his eight years of service to the village. Mr. Forrest Stahmer, Asbury Court resident, discussed what he feels is a safety issue on Lake Street. The area on Lake Street from the Jewel to Tiffany Road does not have a sidewalk. There is a significant increase of pedestrian traffic along that road since the new senior apartment building has been completed on Tiffany Road. Mr. Stahmer asked when there would be a pedestrian sidewalk in that area. Trustee Foresta stated that he recalls that engineer studies have been done in that area. Mr. Stahmer also stated there is a problem exiting Hillandale because the view from the west needs to be corrected. Mayor Maravelas thanked Mr. Stahmer for his comments and indicated that he would look into Mr. Stahmer's concerns. |
| PZB01-09 | The following Planning and Zoning letter of recommendation dated October 31, 2001 regarding the proposal to Revise Final Plat of Subdivision, Tiffany Farms, Unit 4; PZB01-09 was reviewed: The Combined Planning and Zoning Board reviewed the proposed plat on October 25, 2001, following posting of the meeting agenda as required. The applicant is the Village of Antioch, represented by Village Planner Bob Silhan. The Final Plat was previously reviewed and ultimately approved by Ordinance Number 01-05-20, in May, 2001. The approved Final Plat indicated an emergency lane at the south end of Cameron Drive, instead of a pedestrian walkway as shown on the approved preliminary PUD Plan, (Ordinance #96-7-27). Since May, School District #34 discussed this matter with the Village Administration and Westfield Homes, and the three parties have arrived at an agreement. The agreement was executed on September 20, 2001. It provides for a street connection, (Cameron Drive), from Tiffany Farms Unit 4 to the School District's Upper Grade and Petty School property immediately to the south. Bob McCarty expressed concern that the connection will be a public street rather than an emergency lane. The Board also questioned the origin of the request; "was it the developer?" Mr. Silhan responded that School District #34 originated the recent request and that the Village Administration and the developer have agreed. Bob Silhan also indicated that the street connection was one of the Village Staff's requests in AD1996. However, by previous zoning, the density of the development could have been 800 to 850 dwelling units, (instead of 414); therefore, the Village did not have at that time sufficient leverage to require such a plan change. Mr. Silhan suggested that the conditions of approval include: 1) A total of 72 single-family lots in Unit 4, as proposed; 2) Performance guarantee in the amount of $1,027,710.73; 3) Escrow account deposit in the amount of $28,028.47; and 4) That outlot 359 include the standard dedication language, to the Homeowners' Association for common open space. Following the Board's deliberation, Carol Keller moved, Brad Ipsen seconded that PZB01-09, the revised Final Plat of Tiffany Farms Unit 4 Subdivision as presented by the Village, in connection with the agreement with School District #34 be approved. |
| VB MOTION | A motion was made by Trustee Pierce, seconded by Trustee Hanson to approve the Planning and Zoning Board's recommendation concerning the proposal to Revise Final Plat of Subdivision, Tiffany Farms Unit 4, PZB01-09; and authorizes the Village Attorney to draft the appropriate ordinances. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| COMPREHENSIVE PLAN | Trustee Pierce reviewed the memorandum dated October 23, 2001 from Bob Silhan, Director of Planning, Zoning and Building to Barb Johnson, Chairman and Member of the Planning and Zoning Board regarding the Comprehensive Plan Update; time frame - work schedule. |
| DaDAIRY BARN | Trustee Pierce reviewed the memo dated November 2, 2001 from Bob Silhan, Director of Planning, Zoning and Building regarding the request to refer to the Village Attorney life safety code violations at DaDairy Barn, 23 North Avenue, (Antioch Pool and Spa). A motion was made by Trustee Pierce, seconded by Trustee Foresta to refer the life safety code violations at DaDairy Barn, 23 North Avenue, to the Village Attorney for appropriate action. On roll call, the vote was: |
| WALTER SHEPARD | A motion was made by Trustee Pierce, seconded by Trustee Foresta to authorize the Mayor and Clerk to sign a consultant contract with Walter Shepard to do field inspections for the village engineer at $30.00 an hour. Trustee Larson asked who Mr. Shepard is replacing and what type of work would he be doing. Administrator Haley stated that Mr. Shepard would be doing the type of work that our consulting engineers are doing for about $70.00 an hour. Mr. Shepard will do field inspections of the installed sewer and water mains going into subdivisions and that he is expected to work approximately 10 hours per week. Trustee Foresta asked if there was a time frame connected to the contract. Administrator Haley indicated that it would be an open ended contract. Mayor Maravelas stated this is a significant savings over what we have been paying. On roll call, the vote was: |
| COMMUNICATIONS | Clerk Rowe read aloud the letter dated October 26, 2001 from Tim Staples thanking Mayor Maravelas and the Public Works Department for their assistance at his mothers home during the recent rain. Mr. Staples expressed a "special thank you to the crew at the Public Works Department for going above and beyond the call of duty not just this week, but many times before." Mayor Maravelas thanked the public works department for the tremendous job they have done. Clerk Rowe read the letter of appreciation from Judy Perryman regarding the Halloween Howl. Ms. Perryman thanked Glenda Sorensen, Community Development Director and Billie Horton, Department of Community Development for including more activities on Lake Street and making it the best retail Howl ever. |
| '02 CHAMBER EVENTS | After Trustee Porch reviewed the schedule of the Antioch Chamber of Commerce and Industry 2002 Events, a motion was made by Trustee Pierce, seconded by Trustee Larson to approve the list as presented. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| FY 2000 & 2001 AUDITS | Trustee Caulfield distributed copies of the FY 2000 and FY 2001 Audits to the Mayor and Board of Trustees for review. The Audits will be placed on the November 19, 2001 agenda for discussion. |
| SIGNATURES | Under unfinished business from the transition to the new administration, a motion was made by Trustee Caulfield, seconded by Trustee Foresta to remove Tim Wells and Marilyn Shineflug as authorized signers from all village accounts. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. Trustee Larson asked shouldn't the signatures have been changed already. Administrator Haley indicated that Trustee Larson is correct, the signatures have already been changed, but he felt that formal action by the Board is appropriate. A motion was made by Trustee Caulfield, seconded by Trustee Foresta to add Mayor Maravelas and Administrator Haley as authorized signers on all village accounts. On roll call, the vote was: |
| TRUSTEE CAULFIELD | Trustee Caulfield stated that in the process of reviewing the village finances, there were some items that we felt an opinion of the States Attorney would be needed. Trustee Caulfield said that the States Attorney's office has been notified of these items. Trustee Larson asked for clarification of the items that were being looked into. Trustee Caulfield stated that he has been advised by the States Attorneys office to refer all questions to their office. Trustee Larson expressed her concern as to why Trustee Caulfield has the right to this information and she and the rest of the Board was notified. Trustee Caulfield stated that it was not anything that the Board needed to be notified of, anyone can contact the States Attorneys office. |
| MARILYN SHINEFLUG | Former Mayor Marilyn Shineflug stated that for clarification, she has not signed any checks since leaving office. |
| DIANNA FOJTIK | A motion was made by Trustee Hanson, seconded by Trustee Pierce to accept Dianna Fojtik, Police Department Administrative Supervisor, effective November 27, 2001. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| RESOLUTION | After Clerk Rowe read aloud the Safe Crossing Concept Resolution, a motion was made by Trustee Hanson, seconded by Trustee Pierce to approve the Resolution with the correction of removing the word plan from the text. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| 2001 CDBG BID | Following the review of the letter of recommendations from staff engineer, Jim Keim and consulting engineers, Clark Dietz, Inc., a motion was made by Trustee Hanson, seconded by Trustee Pierce to award the bid received for the 2001 Antioch Community Development Block Grant Sanitary Sewer System to Campanella & Sons, Inc., for their low bid of $119,753.00. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| PETER BAUER | A motion was made by Trustee Foresta, seconded by Trustee Larson to hire Peter Bauer at $11.00/hour as meter reader and maintenance in the public works department. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| TRUSTEE PIERCE | Trustee Pierce discussed the meetings that he, Trustee Porch, Mayor Maravelas and Administrator Haley have been involved with regarding the recent events at the senior center and why Paul Howard, Coordinator, was suspended. Trustee Pierce stated that the Village emphatically supports Paul Howard and it is our intention to work with Catholic Charities to resolve this situation. Trustee Larson asked why can't the village take over the senior center and hire Paul Howard. Mayor Maravelas said that this is something that we are looking into. |
| ATTORNEY | Attorney Anderson reviewed the following ordinances: |
| 01-11-30 | A motion was made by Trustee Foresta, seconded by Trustee Porch to approve and publish in pamphlet form, an ordinance, 01-11-30, entitled, ORDINANCE ADOPTING THE LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE, AS AMENDED, AND AMENDING CHAPTER 161 OF THE ANTIOCH CODE OF ORDINANCES. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| 01-10-29 | Attorney Anderson discussed the amendment to Chapter 100 of the Antioch Code of Ordinances, Tree Preservation and Replacement. Attorney Anderson stated that from the discussions at a previous board meeting, Bob Silhan, Director of Planning, Zoning and Building, prepared a memorandum dated November 2, 2001 which states some suggestions for changes to certain sections of the ordinance. Trustee Pierce indicated that he had a chance to review Bob Silhan's memorandum and on the first item, in discussing the proposed final plat, he believes Mr. Silhan is correct, it should remain final. On the second item, Trustee Pierce agreed with the healthy trees and on the third item, he thinks the section already in the recently approved ordinance should remain. Trustee Porch and Trustee Larson agreed with Trustee Pierce that the third item should remain as it is in the recently approved ordinance. A motion was made by Trustee Larson, seconded by Trustee Foresta to approve the changes as discussed to the recently approved amendment to Chapter 100, Tree Preservation and Replacement ordinance. On roll call, the vote was: |
| EXECUTIVE SESSION | A motion was made by Trustee Foresta, seconded by Trustee Pierce for the Mayor and Board of Trustees to go into executive session at 8:45 p.m. to discuss pending litigation. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| RETURN | A motion was made by Trustee Hanson, seconded by Trustee Porch for the Mayor and Board of Trustees to return to the open meeting at 9:24 p.m. with no action taken. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| ADJOURN | A motion was made by Trustee Hanson, seconded by Trustee Foresta to adjourn the regular meeting of the Board of Trustees at 9:25 p.m. |
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Candi L. Rowe, Clerk