BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
| CALL TO ORDER | The regular meeting of the Board of Trustees was called to order by Mayor Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL. |
| ROLL CALL | Roll call indicated the following Trustees were present: Pierce, Larson, Caulfield, Porch and Hanson. Also present were Mayor Maravelas, Attorney Anderson and Clerk Rowe. Absent: Trustee Foresta. |
| MINUTES | A motion was made by Trustee Hanson, seconded by Trustee Porch to approve the minutes from the April 15, 2002 meeting as presented. On roll call, the vote was: YES: 4; Pierce, Caulfield, Porch and Hanson. NO: 0. PASS: 1; Larson. ABSENT: 1; Foresta. THE MOTION CARRIED. |
| COMMENDATIONS | Clerk Rowe read aloud the commendations to police officers William Split and John Laskowski for their actions taken above and beyond the call of duty on May 9, 2002. Mayor Maravelas, on behalf of the village board congratulated Police Chief Watkins and officers Split and Laskowski for their heroic service to our community. Clerk Rowe read aloud the commendation to the Antioch Fire Department/First Fire Protection District for their actions taken on May 9, 2002. Mayor Maravelas thanked Fire Chief Dennis Volling and the Antioch Fire Department/First Fire Protection District for their dedication to the community. Chief Volling accepted the commendation on behalf of the members of the fire department and he also thanked Officers Split and Laskowski for their actions. Chief Volling said "if it weren't for them, there would have been a lot more people hurt." |
| REDEVELOPMENT | Mayor Maravelas read aloud the letter dated May 10, 2002 from the Redevelopment Commission regarding the Wal Mart development. The commission recommends that a comprehensive study of the financial and traffic impact paid for by the developers, be completed before a decision is made on the Wal Mart development. A motion was made by Trustee Caulfield, seconded by Trustee Pierce to place the letter of recommendation and refer it to the planning and zoning board for their consideration. On roll call, the vote was: |
| GLENDA SORENSEN | A motion was made by Trustee Porch, seconded by Trustee Pierce to appoint Glenda Sorensen as Director of the Community Development. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Trustee Foresta. THE MOTION CARRIED. |
| VICKIE AXTON | After Mayor Maravelas read the letter of resignation from Vickie Axton, park board chairman, a motion was made by Trustee Larson, seconded by Trustee Porch to accept her letter of resignation from the park board. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Trustee Foresta. THE MOTION CARRIED. |
| CHRIS LEINHARDT | A motion was made by Trustee Hanson, seconded by Trustee Pierce to appoint Chris Leinhardt as chairman of the park board. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Trustee Foresta. THE MOTION CARRIED. Trustee Foresta arrived at 7:50 p.m. |
| ADMINISTRATOR | Administrator Haley gave a brief report on the following items: Section 97.30 of the village ordinance prohibits signs (except traffic signs) in the public R.O.W.; Public works has been directed to remove signs that are in violation of this code. The draft Budget is done and he anticipates the Finance Chairman to comment a little later in the meeting. The F.O.P. Contract negotiation has been completed and it is now with the union for ratification. With last week rains, he sent out staff to go through the construction areas of our community and check the overall erosion control. We found some areas that we needed to work on. Jim Keim, staff engineer, met with the various contractors and explained what is expected, and they have been diligently addressing those instructions. We have received notification from the I.C.C. that they have ordered Wisconsin Central Railroad to proceed with the installation of the second track and grade crossing. Work is expected to start this fall. Regarding the state budget crisis, Mayor Maravelas has written letters to Senator Geo-Karis and State Representative Osmond urging them to not to change the amount of state income tax that goes to municipalities. Currently, we get one-tenth of the state income tax and they are proposing one-eleventh, which would cost us about $62,000 a year. |
| COMMUNICATIONS | Trustee Pierce read a letter from Raymond Plummer regarding two public works employees who came to his home to replace a water meter. Mr. Plummer wanted the board to know what professional and courteous job they did. Trustee Pierce said that after checking with the department he believes the employees were Dave Hanson and Mike Gliniewicz. Trustee Pierce read a letter from Russ Thompson, Oakwood Knolls Property Homeowner's Association regarding the repair to the gravel road to their boat launch. Mr. Thompson thanked public works for an excellent and timely repair on the road. |
| GLORIA KRUCZEK | A motion was made by Trustee Pierce, seconded by Trustee Porch to accept the letter of resignation as of June 30, 2002 from Gloria Kruczek, planning and zoning board secretary. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| HOME TOWNE ELEC. | Trustee Pierce said that the agenda item regarding Home Towne Electric will be tabled to allow for additional meeting with the petitioner. |
| CHAMBER SURVEY | Trustee Porch reviewed the Chamber survey results regarding proposed commercial development. |
| ICE CREAM TRUCKS | Trustee Pierce would like to survey other communities concerning the licensing and policies regarding ice cream trucks. |
| FIRST FIRE DISTRICT | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of $10, 295.26 to the Antioch First Fire Protection District for the village's one-half share reimbursement for uniforms. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| HERMANN & HERMANN | A motion was made by Trustee Caulfield, seconded by Trustee Larson to authorize payment of $98,928.64 to Hermann & Hermann for Deercrest legal services for the period of April 24 - May 16. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| HINSHAW & CULBERTSON | A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize payment of $79,191.36 to Hinshaw & Culbertson for Deercrest legal services for April. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of $23,782.87 to Hinshaw & Culbertson for the Deercrest legal services for March, billed in April. On roll call, the vote was: |
| CLAIRE HORTON | A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $11,800.00 to Claire Horton for payment of property, where police department is located (2 payments remaining). On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| LAKE COUNTY MEG | A motion was made by Trustee Caulfield, seconded by Trustee Larson to authorize payment of $10,800.00 for 2002-2003 assessment. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| W. THOMAS MORTON | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of $24,304.00 to W. Thomas Morton for service from April 10 through May 15. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| BANK ONE | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of $18,000.00 to Bank One for the Depot Street bond payment. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of $51,656.25 to Bank One for the Police and Fire Station bond payment. On roll call, the vote was: A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of $56,550.00 to Bank One for the water and sewer bond payment. On roll call, the vote was: |
| AUTHORIZE PAYMENT | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of the remaining accounts payable as prepared by the village treasurer. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| MANUAL CHECKS | A motion was made by Trustee Caulfield, seconded by Trustee Larson to approve the manual checks written from the general, water and sewer and payroll accounts as presented. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| MARILYN SHINEFLUG | A motion was made by Trustee Caulfield, seconded by Trustee Pierce to deny payment to Marilyn Shineflug request to pay for her legal fees incurred, $560.00, regarding the investigation of the former administrator. Trustee Larson expressed her concerns and feels that Mayor Shineflug was acting as the former Mayor of the Village, was not the subject of the investigation and she feels Marilyn Shineflug is entitled to reimbursement. Former Mayor Shineflug stated that she has helped the village in the current litigations and has not asked for any reimbursement for her time or travel. Trustee Pierce referred to a letter written to the editor from Ralph Antonelli. Trustee Pierce indicated that his feelings are similar to those expressed in Mr. Antonelli's letter and would not object to appropriately compensate Mrs. Shineflug for her time and travel for the other litigations. Mrs. Shineflug stated that she would come to the Board for approval of legal fees if there is a need for additional legal counsel if she is called to testify at the trial. On roll call, the vote was: |
| BUDGET | Trustee Caulfield distributed copies of the proposed budget. Trustee Caulfield said that some time in the very near future, after he checks with his schedule, he will be scheduling a finance committee meeting to review the budget. |
| TREASURER'S REPORT | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to accept the March and April treasurer's report as distributed. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Foresta and Hanson. NO: 0. PASS: 1; Porch. THE MOTION CARRIED. |
| WASTE MANAGEMENT | Mr. Robert Stob, Waste Management briefly reviewed the proposed waste management contract. There are no changes to the contract and the duration of the contract is three years. There is also a spring/fall clean-up scheduled for June 15. A motion was made by Trustee Pierce, seconded by Trustee Larson to approve the Waste Management Contract as presented. On roll call, the vote was: |
| DENNIS GORNOWICH | After Trustee Hanson read the letter dated May 17, 2002 from Police Chief Charles Watkins, a motion was made by Trustee Hanson, seconded by Porch to accept the letter of resignation from Police Officer Dennis Gornowich. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. A motion was made by Trustee Hanson, seconded by Trustee Larson to authorize Police Chief Charles Watkins to contact the Police and Fire Commission to have them reach the next available person on their hiring list. On roll call, the vote was: |
| TRAFFIC STUDY | A motion was made by Trustee Hanson, seconded by Trustee Pierce to authorize the police department to conduct a traffic study on North Avenue from Hillside Avenue west to the village limits. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| K.C. DIECKS | Ms. K.C. Diecks, Main Street Custard, was present in the audience regarding her request to operate a coffee cart at the Metra station. Trustee Foresta said that he doesn't have a problem allowing the request providing that typical regulations are followed. He said, "as done with other programs in the village, there is a typical fee of 20%." Ms. Diecks indicated that she finds that fee unacceptable and that she is no longer interested in pursuing her request. Based on Ms. Diecks comments, Trustee Foresta did not take further action. |
| BRIAN JOHNSON | Ms. Glenda Sorensen, Community Development Director, said that Brian Johnson is an art student from Antioch High School. His logo was chosen for the Friday Fest advertisement and banners. The first concert of the year is scheduled for June 14. |
| TRUSTEE FORESTA | Trustee Foresta asked Mayor Maravelas and Attorney Anderson to investigate the possibility of combining the Utilities Committee with Public Safety and Public Works Committee. Attorney Anderson said that there is nothing in the ordinance that requires a particular committee, so if the board determines that reorganization of committees is appropriate, all it would require is a motion approved by the Board. Mayor Maravelas said this will be discussed at the committee of the whole meeting. |
| TRUSTEE PORCH | Trustee Porch would also like the Mayor to consider reimplementing two regular meetings a month. She said, "it seems that having only one meeting a month where action can be taken, puts a burden on the Trustees to accomplish things in one meeting." Trustee Larson said that we have tried the committee of the whole format, and she agrees with Trustee Porch. Trustee Foresta said that he likes the committee of the whole format and he would like to see individual committee meetings be combined with the committee of the whole meeting. Mayor Maravelas asked the Board for a little more time on trying this format. |
| RAFFLE LICENSE | A motion was made by Trustee Larson, seconded by Trustee Pierce to issue a raffle license to the Antioch Chamber of Commerce to sell raffles, drawing held on July 20, 2002, waiving the fee. On roll call, the vote was: YES: 4; Pierce, Larson, Caulfield and Hanson. NO: 1; Foresta. PASS: 1; Porch. THE MOTION CARRIED. |
| JULY 4 PARADE | A motion was made by Trustee Larson, seconded by Trustee Foresta to adopt the July 4, 2002 Parade Resolution as presented. The parade is scheduled for July 4, 2002 at 10:00 a.m. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| SUMMER HELP | A motion was made by Trustee Larson, seconded by Trustee Foresta to approve the list of summer part time help for the parks department, as presented. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| SKATE PARK EQUIP. | A motion was made by Trustee Larson, seconded by Trustee Pierce to authorize the purchase of equipment for the skate park from Spohn Ranch,(Recreation Concepts) in an amount not to exceed $105,000.00. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| LIQUOR LICENSE | A motion was made by Trustee Larson, seconded by Trustee Hanson to issue liquor licenses to the Antioch Lions Club June 14, 21, 28; July 4, 5, 12, 26; August 2, 9, 16, 23, 30; waiving fees. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. PASS: 1; Foresta. THE MOTION CARRIED. |
| PARK PERMITS | A motion was made by Trustee Larson, seconded by Trustee Porch to issue park permits to: Randy & Darcy Dussault - Centennial Park - May 26; Maribeth Huebner - Centennial Park - June 1 Cheryl Vejovoda - Centennial Park - June 2; Tina Daus - Williams Park - June 3 Patricia Vos - Williams Park - June 8; Cheryl Romano - Williams Park - June 15 Keith & Renee Church - Williams Park - June 22; Joseph Cermak - Williams Park - June 29 Kristy Gussarson - Centennial Park - June 29; June Crichton - Williams Park - June 30 John Birren - Williams Park - July 13; Joseph Cermak - Williams Park - July 20 Pam Siddens - Centennial Park - July 20; State Bank of the Lakes - Williams Park - July 21 Tuesday & Kevin Corey - Centennial Park - July 27; Debbie Balay - Centennial Park - August 3 Steve Lewandowski - Centennial Park - August 24 |
| SENIOR CENTER | A motion was made by Trustee Pierce, seconded by Trustee Porch to authorize the advertisement for bids for a van for the senior center. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. A motion was made by Trustee Pierce, seconded by Trustee Larson to authorize the Antioch senior advisory council to remove the wallpaper and repaint the building at their expense from the Dolly Spiering Fund. On roll call, the vote was: Trustee Pierce read aloud the resolution regarding the Dolly Spiering Memorial Fund, passed and approved June 19, 2000. Trustee Pierce read the bank statement regarding the Dolly Spiering Memorial Fund, and he wanted to assure the senior advisory council that the fund has been established and a copy of the statement will be provided to them. A representative from the Antioch senior advisory council would like a full copy of the statement provided to them showing all transactions. A motion was made by Trustee Larson, seconded by Trustee Pierce to authorize the bank to send whatever paperwork that they send us on this account to the seniors also. On roll call, the vote was: Trustee Caulfield asked to who's attention the copy should be sent to. Administrator Haley said that the bank statements are currently sent to the treasurer and we will send a complete copy to the senior council. Trustee Caulfield stated that a complete original copy of the statement is always available at village hall. Following a brief discussion, the motion and second was withdrawn. A motion was made by Trustee Larson, seconded by Trustee Pierce to authorize the bank to send whatever paperwork that they send us on this account, to the senior advisory council, if the bank would allow it. If the bank does not allow this, the treasurer will send the Antioch senior advisory council a complete copy of the statement in a timely manner. On roll call, the vote was: A motion was made by Trustee Pierce, seconded by Trustee Caulfield to transfer $20,000 from the Dolly Spiering Memorial Fund into the village senior fund account and allow the Antioch senior advisory council to make discretionary purchases following the standard purchasing procedures and practices of the village and state. On roll call, the vote was: Trustee Pierce announced there will be an Antioch senior committee leadership meeting on May 29, 2002 at the Antioch Senior Center. |
| ATTORNEY | Attorney Anderson reviewed the following ordinances: |
| 02-05-12 | A motion was made by Trustee Porch, seconded by Trustee Larson to waive the second reading, approve and publish in pamphlet form an ordinance, 02-05-12, entitled, ORDINANCE APPROVING PZB02-03; RE-SUBDIVISION OF 927 CARNEY COURT, ANTIOCH, ILLINOIS. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| 02-05-13 | A motion was made by Trustee Pierce, seconded by Trustee Foresta to waive the second reading, approve and publish in pamphlet form an ordinance, 02-05-13, entitled, ORDINANCE AMENDING CHAPTER 152, ANTIOCH CODE OF ORDINANCES RELATIVE TO SCHOOL DONATIONS. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. Attorney Anderson read aloud the following ordinance: First Reading: ORDINANCE APPROVING AMENDMENT TO ZONING CODE SECTION 150.096. This ordinance, with typographical correction, will be placed on the June 17 agenda for consideration. There was a brief discussion regarding if this ordinance would apply to the property or the petitioner. Attorney Anderson said that normally any of these things runs with the land, unless there is some kind of contract that specifically is reserved for P.U.D.'s and the particular developer. |
| MARCH 20, 2000 MEETING | The CD copy of the March 20, 2000 village board meeting where the approval of the contract with Deercrest, Neumann Homes and Anest was considered and approved by the village board, was played aloud. Discovered in the course of litigation that the minutes of the March 20 meeting does not accurately reflect the discussion that took place on the floor that meeting. Because three of the current trustees were not present at that meeting, the proposal is to amend the minutes of the March 20, 2000 meeting to reflect the actual decision and the vote of the village board. The affidavit of Marvin Oldenburger and the 107 page transcript of the proceeding, transcribed by Jaime S. Crank, CSR, RPR was also provided to the Mayor and Board of Trustees. After listening to the CD of the March 20, 2000 meeting, and after Attorney Anderson read aloud the Supplement to the March 20, 2000 minutes, a motion was made by Trustee Larson, seconded by Trustee Porch to approve the Supplement to Minutes of the Meeting of March 20, 2000 as presented. On roll call, the vote was: |
| EXECUTIVE SESSION | A motion was made by Trustee Hanson, seconded by Trustee Foresta for the Mayor and Board of Trustees to go into executive session at 10:10 p.m. to discuss personnel and pending litigation. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| RETURN | A motion was made by Trustee Porch, seconded by Trustee Larson for the Mayor and Board of Trustees to return from executive session to the open meeting at 11:20 p.m. with no action taken. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. THE MOTION CARRIED. |
| ADJOURN | A motion was made by Trustee Larson, seconded by Trustee Porch to adjourn the regular meeting of the Board of Trustees at 10:06 p.m. |
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Candi L. Rowe, Clerk