BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
| CALL TO ORDER | The public hearing before the Mayor and Board of Trustees regarding the Annual Appropriation Ordinance was called to order by Mayor Maravelas at 7:03 p.m. in the Municipal Building: 874 Main Street, Antioch, IL. |
| ROLL CALL | Roll call indicated the following Trustees were present: Larson, Caulfield, Foresta, Porch and Hanson. Also present were Mayor Maravelas, Attorney Anderson and Clerk Rowe. Absent: Trustee Pierce. |
| PUBLIC NOTICE | Clerk Rowe read aloud the published public notice for public hearing on the Appropriation Ordinance. |
| ADMINISTRATOR HALEY | Administrator Haley reviewed the draft appropriation ordinance. The proposed annual appropriation ordinance for the 2002-2003 fiscal year is in the approximate amount of 17,000,000. |
| CLOSE HEARING | There being no further discussion, a motion was made by Trustee Larson, seconded by Trustee Porch to close the public hearing concerning the appropriation ordinance at 7:10 p.m. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| CALL TO ORDER | The regular meeting of the Board of Trustees was called to order by Mayor Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL. |
| ROLL CALL | Roll call indicated the following Trustees were present: Larson, Caulfield, Foresta, Porch and Hanson. Also present were Mayor Maravelas, Attorney Anderson and Clerk Rowe. Absent: Trustee Pierce. |
| MINUTES | A motion was made by Trustee Porch, seconded by Trustee Larson to approve the minutes from the June 3, June 10 and June 17 minutes with the following correction: June 17 minutes: On page 4208; Mr. Tam Allman, Director of the Chamber of Commerce in the Village of Antioch thanked the village for all the support that is given to the festivals. On page 4212; Trustee Porch returned to the Board Room at 8:55 p.m. On roll call, the vote was: |
| CINDY DZIKI | A motion was made by Trustee Larson, seconded by Trustee Porch to appoint Cindy Dziki to the Park Board. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| RIDE FOR KIDS | Ms. Glenda Sorensen, Director of Community Development, said that on July 5 along with the American English concert, they held a motorcycle rally and committed to donate to the Ride for Kids fundraiser for pediatric brain tumors. On behalf of the Village of Antioch, Ms. Sorensen presented a $500.00 check to Ride For Kids representatives Ted Neilson, Vito Racinelli and Dr. Debbie Rentner. Mr. Neilson thanked the Village of Antioch for their support. |
| ADMINISTRATOR | Administrator Haley reviewed the following items: Letter dated June 12, 2002 from John Hunt, Superintendent of Antioch Community Consolidated School District #34 requesting to waive permit fees for construction on bus parking lot at A.U.G.S. and a 12-room addition and second multi-purpose room to Hillcrest Elementary School. A motion was made by Trustee Foresta, seconded by Trustee Porch to waive permit fees for work as listed above and as requested in the letter dated June 12, 2002 from Superintendent John Hunt. On roll call, the vote was: James Gutowski, Supervisor of Wastewater Operations, received bid proposals from Synagro, Dahm Trucking and Best Environmental for sludge hauling for the year 2002. In his letter dated May 17, 2002, Mr. Gutowski recommended to award the one year contract to Synagro for 2002 sludge removal. A motion was made by Trustee Larson, seconded by Trustee Foresta to approve the Synagro for the 2002 sludge removal as recommended. On roll call, the vote was: The renewal of the Lake County Health Department Intergovernmental Agreement regarding animal rabies control program should have been done a while ago. A list of proposed fee changes was briefly reviewed. A motion was made by Trustee Porch, seconded by Trustee Caulfield to approve the LAKE COUNTY HEALTH DEPARTMENT AND COMMUNITY HEALTH CENTER ANIMAL / RABIES CONTROL PROGRAM; FEE FOR SERVICE AGREEMENT as presented. On roll call, the vote was: Resolution for Maintenance of Streets and Highways authorizes the use of motor fuel tax funds for street maintenance programs. A motion was made by Trustee Hanson, seconded by Trustee Caulfield to approve the IDOT MFT Resolution and authorize the Mayor and Clerk to sign the resolution. On roll call, the vote was: The IDOT Agreement regarding the Route 83 improvements was reviewed. The total for our participation of the project will be approximately $65,000 which has been budgeted for. A motion was made by Trustee Foresta, seconded by Trustee Caulfield to approve the IDOT Agreement for the Route 83 improvements and authorizes the Mayor and Clerk to sign the necessary agreements. On roll call, the vote was: The letter dated July 12, 2002 from Christopher Knight of Foley and Lardner was reviewed. Foley and Lardner has been proposed to serve as bond counsel for the Village of Antioch in connection with a special service area financing of certain infrastructure improvements. A motion was made by Trustee Caulfield, seconded by Trustee Larson to approve the resolution appointing Foley and Lardner as Bond Counsel for the special service area and authorizes the Mayor and Clerk to sign the resolution. On roll call, the vote was: A motion was made by Trustee Caulfield, seconded by Trustee Larson to approve the resolution declaring official intent of a creating special service area and authorizes the Mayor and Clerk to sign the Resolution of Intent. On roll call, the vote was: |
| CITIZENS | Ms. Heidi Mosley, First Street resident, wanted the Mayor and Board of Trustees to know that statements previously made by Mr. Norm Geary regarding box stores and the Round Lake area were incorrect. Ms. Mosley distributed copies from the Avon Township Tax Assessor's office showing property taxes from Dominicks, Hobby Lobby, Pep Boys, Jewel and WalMart go to the Grayslake School District. Mr. John Horan, Hillside resident, asked why the village is retaining services from Smith Engineering and Valerie Kretchmer Associates to review traffic and economic studies when staff already approved previously submitted reports. He asked why is the village doing these studies all over again. Mr. Jim Keim, village engineer, said that we're not doing another traffic study, only an analysis of the submitted study. Ms. Jodi Gott, Pine Hill Drive resident, wanted to approach the Board before they approve the traffic and economic consultants. Ms. Gott said she is a representative of A.A.R.G. and they have reviewed the proposals and finds fault with them. Ms. Gott briefly discussed the Valerie Kretchmer proposal and wanted to be sure Ms. Kretchmer was provided all pertinent information from the village so a complete and correct review can be conducted. She would also like a representative from A.A.R.G. to be included in the interview process done by Valerie Kretchmer Associates. Ms. Kathy Johanson, would like members from S.O.T.D. included in the interview process. She also submitted a petition with an additional 204 signatures in favor of the WalMart store. |
| PZB02-07- ECONOMIC STUDY | The following letter of recommendation dated July 12, 2002 from the Planning and Zoning Board regarding the recommendation to retain economic planning consultant to review GLP's developmental proposal, PZB02-07 was reviewed: At our regular meeting and PZB02-07 hearing continuation of July 11, 2002, the Combined Planning Commission and Zoning Board reviewed the proposal dated June 26, 2002 from Valerie S. Kretchmer Associates, Inc. Following the Board's discussion, Baba moved, Keller seconded that the Planning and Zoning Board recommend to the Village Board that it accept this proposal, and retain the services of Valerie S. Kretchmer Associates, Inc. Upon roll call vote: YES: 6; Ipsen, McCarty, F. Johnson, LaReese, Keller and Baba. NO: 0. ABSENT: 0. THE MOTION CARRIED. |
| VB MOTION | A motion was made by Trustee Foresta, seconded by Trustee Larson to approve the Planning and Zoning Board's recommendation regarding the recommendation to retain economic planning consultant including a presentation before the planning and zoning board, an independent market study being done with the cost of the study to be charged to the developers escrow account and the village's cost not to exceed $2500.00 for its portion of the independent study. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| PZB02-07 - TRAFFIC STUDY | The following letter of recommendation dated July 12, 2002 from the Planning and Zoning Board regarding the recommendation to retain traffic engineering consultant to review GLP's development proposal, PZB02-07 was reviewed: At our regular meeting and PZB02-07 hearing continuation of July 11, 2002, the Combined Planning Commission and Zoning Board reviewed the proposal received on June 28, 2002 from Smith Engineering Consultants, Inc., Following the Board's discussion, McCarty moved, Baba seconded that the Planning and Zoning Board recommend to the Village Board that it accept this proposal, and retain the services of Smith Engineering Consultants, Inc. Additionally, if a recount or other data collection is required, Smith Engineering should do it. Upon roll call vote: YES: 6; Ipsen, McCarty, F. Johnson, LaReese, Keller and Baba. NO: 0. ABSENT: 0. THE MOTION CARRIED. |
| VB MOTION | A motion was made by Trustee Foresta, seconded by Trustee Hanson to approve the Planning and Zoning Boards recommendation to retain traffic engineering consultant to review GLP's development proposal; PZB02-07 with all cost to be paid for by the developer. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| CORRESPONDENCE | Trustee Porch read aloud the letter of appreciation from Joanne Dugenske, Antioch Garden Club, thanking Glenda Sorensen, Director of Community Development, for her support and public works employee Tom Dvorak for his assistance with planting at the William E. Brook Memorial Center. Trustee Porch read aloud the letter from Eva Hawryluk, 885 Civic Club, thanking the Mayor and Board of Trustees for all the assistance and cooperation in the planning and setup of their annual carnival. |
| 02-07-16 | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to approve and publish in pamphlet form an ordinance, 02-07-16, entitled, ANNUAL APPROPRIATION ORDINANCE as presented. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| ALEXIS FIRE & EQUIP. | A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $129,732.38 to Alexis Fire & Equipment for the village's balance on the new truck. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| CLARK DIETZ INC. | A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $43,982.95 to Clark Dietz, Inc. for the sewer rehab project, testimony regarding litigations and outstanding invoices. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| HERMANN & HERMANN | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to authorize payment of $88,838.03 to Hermann & Hermann for legal services. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| SULLIVAN, SMITH, HAUSER & NOONAN | A motion was made by Trustee Caulfield, seconded by Trustee Larson to authorize payment of $14,924.60 to Sullivan, Smith, Hauser & Noonan for legal services. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| W. THOMAS MORTON | A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $13,070.96 to W. Thomas Morton for legal services. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| AUTHORIZE PAYMENT | A motion was made by Trustee Caulfield, seconded by Trustee Larson to authorize payment of the remaining accounts payable as prepared by the village treasurer. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| MANUAL CHECKS | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to approve the manual checks written to date for the general, water and sewer and payroll accounts. On roll call, the vote was: YES: 4; Larson, Caulfield, Foresta and Hanson. NO: 1; Porch ABSENT: 1; Pierce. THE MOTION CARRIED. |
| TREASURERS REPORT | A motion was made by Trustee Caulfield, seconded by Trustee Foresta to accept the June Treasurers Report as prepared by the village treasurer. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta and Hanson. NO: 0. PASS: 1; Porch. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| MORRISON & MORRISON, P.C. | A motion was made by Trustee Caulfield, seconded by Trustee Larson to authorize the hiring of Morrison & Morrison, P.C. to represent the village on condemnation litigation and other related matters. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| CONDITIONAL OFFER | After reviewing the letter dated June 24, 2002 from Police Chief Charles Watkins, a motion was made by Trustee Hanson, seconded by Trustee Larson to offer a conditional job offer to the next eligible person on the Police and Fire Commission list of candidates. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| TRANSPORT VAN | Following review of the letter dated July 12, 2002 from Police Chief Charles Watkins, a motion was made by Trustee Hanson, seconded by Trustee Porch to authorize the purchase of a transport van for the police department. An Illinois block grant program pays for the majority of the van with the Police Department contributing approximately $5,800.00 toward the purchase. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| FIRE DEPARTMENT | Trustee Hanson reviewed the letter dated July 11, 2002 from Fire Chief Dennis Volling requesting Bill Brooks, Dan Gentry, Kevin Hajduk, Craig Knarr and Tim Peistrup be placed on the roster of the Antioch Fire Dept./First Fire District as probationary members. A motion was made by Trustee Hanson, seconded by Trustee Larson to place those listed above on the roster of the Antioch Fire Dept./First Fire District as probationary members. On roll call, the vote was: |
| PARK PERMITS/BLOCK PARTY/ TAG DAY REQUESTS | A motion was made by Trustee Larson,seconded by Trustee Porch to: Issue Park permits to: Antioch Moose Lodge - Williams Park - July 28, 2002 and Michelle Riedel - Pedersen Park - August 4, 2002. Approve Block Party requests for: Al Exner - Greenbriar Drive - July 27, 2002 and Susie Kolle - Sequoia Court - August 17, 2002. Approve Tag Day requests from: Knights of Columbus Tootsie Roll Days - September 20 & 21, 2002; Girl Scouts Magazine, nuts and chocolate sales - September 27 through October 3, 2002: Cookie sales - January 3 through March 30, 2003; Lions Club Candy Days - October 11 & 12, 2002. On roll call, the vote was: |
| SENIOR SERVICES | Trustee Foresta briefly updated the Board on his recent meeting with the Antioch Senior Center Board. |
| ATTORNEY | Attorney Anderson reviewed the following ordinances: |
| 02-07-17 | A motion was made by Trustee Hanson, seconded by Trustee Porch to approve and publish in pamphlet form an ordinance, 02-07-17, entitled, AN ORDINANCE TO AMEND ORDINANCE 01-08-25 TO INCLUDE THE NEW PREVAILING RATE OF WAGES. On roll call, the vote was: YES: 4; Larson, Caulfield, Porch and Hanson. NO: 0. PASS: 1; Foresta. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| 02-07-18 | A motion was made by Trustee Larson, seconded by Trustee Caulfield to approve and publish in pamphlet form an ordinance, 02-07-18, entitled, AN ORDINANCE AUTHORIZING CONDEMNATION OF PRIVATE PROPERTY FOR PUBLIC USE IN CONJUNCTION WITH LOCATION AND CONSTRUCTION OF EXTENSION OF VILLAGE WATERWORKS SYSTEM. (Kretch Easement) On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. Attorney Anderson read aloud the following ordinance: First Reading: Amended Ordinance Authorizing Condemnation of Private Property for Public Use with Location and Construction of Extension of Village Waterworks System (Hironimus Easement). |
| WAIVE SECOND READING | A motion was made by Trustee Larson, seconded by Trustee Caulfield to waive the second reading of the Amended Ordinance Authorizing Condemnation of Private Property for Public Use with Location and Construction of Extension of Village Waterworks System. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| 02-07-19 | A motion was made by Trustee Larson, seconded by Trustee Foresta to approve and publish in pamphlet form an ordinance, 02-07-19, entitled, AMENDED ORDINANCE AUTHORIZING CONDEMNATION OF PRIVATE PROPERTY FOR PUBLIC USE WITH LOCATION AND CONSTRUCTION OF EXTENSION OF VILLAGE WATERWORKS SYSTEM. On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. Attorney Anderson read aloud the following ordinance: First Reading: Ordinance Approving Zoning Change from R-1 to B-3; PIN 02-05-300-029; File No. PZB02-08. This item will be placed on the August 19, 2002 agenda for consideration. First Reading: An Ordinance Prohibiting Encroachments with the State of Illinois Right of Way along Route 83. This item will be placed on the August 19, 2002 agenda for consideration. First Reading: An Ordinance Prohibiting the Discharge of Sanitary and Industrial Waste into any Storm Sewer or Drainage Facility Constructed as a part of the Route 83 Improvement. This item will be placed on the August 19, 2002 agenda for consideration. First Reading: An Ordinance Restricting Parking Illinois Route 83 Road within the Right of Way. This item will be placed on the August 19, 2002 agenda for consideration. |
| TEMPORARY EASEMENT AGREEMENTS | After Attorney Anderson read aloud the temporary easement agreement for emergency purposes only between Bond Steel and Jeff Andre, a motion was made by Trustee Foresta, seconded by Trustee Larson to approve the agreements with the correction to the agreement regarding PIN02-05-300-029 to show by and Jeff Andre as "Grantor". On roll call, the vote was: YES: 5; Larson, Caulfield, Foresta, Porch and Hanson. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| ADJOURN | A motion was made by Trustee Larson, seconded by Trustee Caulfield to adjourn the special meeting of the Board of Trustees at 9:45 p.m. |
____________________
Candi L. Rowe, Clerk