BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
March 3, 2003
7:30 p.m.
| CALL TO ORDER | The regular meeting of the Board of Trustees was called to order at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL. |
| ROLL CALL | Roll call indicated the following Trustees were present: Pierce, Foresta, Porch and Hanson. Also present were Mayor Maravelas, Attorney Long and Clerk Rowe. Absent: Trustees Larson and Caulfield. |
| MINUTES | A motion was made by Trustee Porch, seconded by Trustee Hanson to accept the minutes of the November 18, 2002 meeting as presented. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| ADMINISTRATOR | Administrator Haley said that in light of the environmental accident that we had in the village in the last week, he is asking the board to hire The Jeff Diver Group, environmental lawyers, to advise the Village Attorney and represent the Village if necessary, in activities that may result from this. |
| JEFF DIVER GROUP | A motion was made by Trustee Hanson, seconded by Trustee Pierce to hire the Jeff Diver Group attorney to advise and represent if necessary. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| CITIZENS | Antioch Township Trustees Claudette Skvarce and Kevin Schoudel discussed the grant money they applied for the park site. They said they are looking at two parcels with one costing $360,000 and the other $750,000. They briefly discussed the proposed Intergovernmental agreement and how they have tried working out the details with the three government bodies (Antioch Township, Antioch High School and the Village of Antioch). At this point the School Board has declined to meet with the Antioch Township Board and Village Board. The Township Board would like to pursue the park proposal with the Village. The Township applied for and received a fifty/fifty grant from the State which would have paid for one of the parcels and would have been no cost to the tax payers. In the second week in January the Township Board found out the Horek property was bought by school for $360,000. Ms. Skvarce said that she was alarmed, dismayed and angry and that she would like to continue to work with the Village. The School Administrator never informed the Township Board of the purchase of the property. Waste Management will donate 40 acres to Village and Township and she is still working on the grant money. Ms. Skvarce said that Viking Football and the Antioch Youth Baseball organizations need park areas. This park proposal may include both baseball and football fields. Ms. Skvarce said their prime objective now is to get done within six weeks. She said it has been a joy to work with Mayor, the Board of Trustees and Parks and Recreation Director Laurie Stahl on this project and she looks forward to continuing working together. Jim Meyer, Plum Tree resident asked about the power/heat generation station at the landfill and he was looking for more information. |
| ADMINISTRATOR | Administrator Haley explained the power/heat generation station and that the plan is to take the methane gas from the landfill site and pump it to a building on the school property and use the methane gas to generate heat for the school. The engineer’s that were present at a recent meeting stated the emissions from this station is cleaner than what is emitted into the air. The Village Board has reviewed and looked into some of their questions. The Board is looking into the noise level and the heat that may be generated from the generator. Senior Planner George Sakas said there are no zoning issues regarding this request. Staff engineer Jim Keim reported that the station will produce electricity that will be sold back to ComEd. He said, “We’ve looked at the piping that will go under McMillen Road and we’ve got them to adjust their plan so it does not conflict with our village system.” He said all in all it looks like a pretty reasonable thing to do with the gas that is currently being thrown off into a flame and into the atmosphere. The micro-turbines will be self contained and the process itself is highly recommended. Trustee Scott Pierce said that his understanding is that the high school initiated this project. There is a lot of information concerning the micro-turbines and electric generators available from the high school and on the internet. He said that the Village’s concern is the noise levels for the residents located nearby. The process itself is highly recommended by the USEPA. |
| ANNUAL ZONING MAP | The annual revised zoning map resolution was distributed in the agenda packet. This item will be placed on the next agenda for consideration. |
| MOU - GIS SYSTEM | Senior Planner George Sakas reviewed the Memorandum of Understanding between the Department of Information and Technology of Lake County and the Village of Antioch. This MOU will enable the Village to utilize and share data with Lake County. A motion was made by Trustee Porch, seconded by Trustee Hanson to authorize the Mayor to sign the Memorandum of Understanding from the County of Lake to establish a geographic data sharing relationship with them. There is no cost to the village. On roll call the vote was: |
| RT. 83 CORRIDOR STUDY | Senior Planner George Sakas reviewed his outline regarding the “Illinois Tomorrow” Corridor Planning Grant Program Application. Mr. Sakas said the 2003 application should be ready on April 15 without any changes from what we have in house right now. There will be a May or June submission and what we’re looking to produce is our downtown redevelopment plan. He went on to say that he sees this going hand in hand with Phase II of the development moratorium. Mr. Sakas said that in addition to himself, the team working on this project is Staff Engineer Jim Keim, Director of Planning, Zoning and Building Robert Silhan and Director of Community Development Glenda Sorensen. |
| RT. 173 CORRIDOR STUDY | Robert Silhan, Director of Planning, Zoning and Building requested that a special meeting be scheduled for March 10, 2003 to review the Route 173 Corridor Plan and the proposal from Smith Engineer, SEC Planning, and Valerie Kretchmer and Associates. Trustee Porch would like to see more proposals from several firms. She said this study is important to the future of Antioch. Trustee Hanson said that he had some concerns about some of the people with the study and he is very impressed with Smith Engineering. He went on to say that the Planning and Zoning Board committee has already done a lot of the preliminary work. Trustee Porch said that she suggested the Friedman firm should be included in the proposal process. Staff Engineer Jim Keim said that we don’t have to go out to bid on this. We’ll be hard pressed to find a team like this that will do this quality work in a short time frame. If we do go out to bid, it would probably take six weeks for firm to put together a proposal and we won’t meet the 6-month time line. Trustee Pierce suggested that we discuss this at the March 10 meeting. He said that a lot of staff time and his time has been put into this already. We are under a time line and one of the reasons we had not proceeded to a second bid is because of the time line we’re under. Trustee Hanson said that he doesn’t want to take any criticism on this and we trying to do the right way. |
| NPDES PHASE II APP. | After Staff Engineer Jim Keim reviewed the NPDES Phase II application, a motion was made by Trustee Pierce, seconded by Trustee Foresta to authorize the Mayor to sign the NPDES Phase II Application. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| AUTHORIZE PAYMENT | A motion was made by Trustee Foresta, seconded by Trustee Pierce to authorize payment of the Accounts Payable prepared by the Village Treasurer. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| MANUAL CHECKS | A motion was made by Trustee Foresta, seconded by Trustee Hanson to approve the manual checks written to date for the water and sewer, payroll, Dolly Spiering Fund and general accounts. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| M.E.G. | Trustee Hanson read the letter from MEG (Metropolitan Enforcement Group). They “admire anti-drug stance” regarding Antioch High School random drug searches. Voluntary drug testing is another program offered through MEG. |
| TAG DAY REQUESTS | A motion was made by Trustee Foresta, seconded by Trustee Porch to approve the Camp Fire USA sale March 1-31, 2003. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. A motion was made by Trustee Foresta, seconded by Trustee Hanson to approve Knights of Columbus tag day request for September 19 and 20, 2003. On roll call the vote was: |
| LIQUOR LICENSE | A motion was made by Trustee Foresta, seconded by Trustee Pierce to grant a liquor license and waive the fee to St. Peter’s School Auctioneer’s Night on April 12, 2002. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| LIQUOR LICENSE | A motion was made by Trustee Foresta, seconded by Trustee Porch to grant a liquor license for one day and waive the fee to Emmons School PTO Fund and St. Peter’s Auction on March 22, 2003. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| RAFFLE LICENSE | A motion was made by Trustee Foresta, seconded by Trustee Hanson to issue a raffle license to St. Peter’s School Auctioneer’s Night on April 12, 2002. The fee is waived. On roll call the vote was: YES: 4; Pierce, Porch and Hanson. NO: 1; Foresta. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| PARK & REC CENTER | Trustee Foresta reviewed the events through last summer and meeting with the Antioch Park Board regarding revamping of the pool facilities. The Park Board has received proposals and would like to move forward with the Rec Center. He went on to say that as the Parks Department develops they are looking for recreation center to accommodate programs that are in need of expansion. Trustee Foresta said that as this has been developing and with his discussions with the Mayor he would like to go for a community / recreation center. As this has been developing, the parks department has requested that they have a recreation center. A recreation center would consist of a gym, track, pre-school rooms some activity center, and work-out areas. He said that we have some programs in the past is not able to support the population because of the condition of facilities. Because Camp Hasting recently closed their summer program, the parks department had a line down past the fire station on Holbek Drive. This prompted the Parks and Recreation Director Laurie Stahl to ask the Board that when they are looking at an aqua center to also incorporate a recreation center that will be a new housing for the parks department and their programs. He said that they have looked at what can be done at Williams Park and there are limitations at that site. Trustee Foresta said they will be looking for 10-12-acre site that would be conveniently located with adequate parking. This is a concept plan from the Mayor that Trustee Foresta is in agreement with. Trustee Foresta reviewed the current Antioch Aqua Center facility. Comments heard regarding the center is not enough space. Currently, the pool has about 200 swimmers a day. Some of the nearby area aqua centers have a zero depth pool, and includes a lazy river that would accommodate about 900 people per day (at the Williams Park location). We may want to look at other areas to accommodate a year round facility that would allow for 1200 persons per day. Trustee Foresta briefly discussed Alternate Revenue Bonds to fund the proposal and said there would be no increase to business or residential taxes. Mr. Foresta said that this is a concept plan of the Mayor and they would like to move forward on this project as soon as possible so the facility may be ready to open as early next season. Trustee Hanson asked the Village Attorney if we proceed with this center now, could we at a later date propose a park district. Trustee Foresta said that he has been one of the strongest proponents for Park District. If we proceed, this adds more credibility to Park Board and staff without an additional tax district body. He believes this solution overall is positive toward the Village. This facility would allow the residents to get a lot of Park District type programs and facilities without having to get Park District. Mayor Maravelas said this could be accomplished with no tax added to residents. This Village could stand on it’s own two feet and go forward from now on. There are a lot of good things coming. This administration and this Board is dedicated to citizens of the Village of Antioch and the surrounding area. Mayor Maravelas wants to get input from Board, donations from civic groups and would like to move forward as soon as possible. When Julie Murphey, present in the audience asked the proposed cost of this concept. Mayor Maravelas said this could cost anywhere from $15 to $20 million dollars including the property. Trustee Foresta said the estimates based upon discussions with an architect turn key costs $4 million dollars for the aqua center, the recreation/senior center an additional $4 million dollars. Antioch Township Board member Kevin Schoudel indicated that he will bring this proposal to next Township Meeting and he is sure they will be 100% behind this proposal. |
| SENIOR SERVICES | Trustee Foresta said that they presented the recreation / senior center to senior center council at this mornings meeting, advising them of the idea for the community center. |
| ATTORNEY | Village Attorney Robert Long reviewed the following ordinances: |
| 03-03-10 | A motion was made by Trustee Porch, seconded by Trustee Pierce to waive the second reading, approve and publish in pamphlet form an ordinance, 03-03-10, entitled, ORDINANCE APPROVING THE PRELIMINARY PLAN FOR REDWING VIEW PLANNED UNIT DEVELOPMENT, SPECIAL USE, PZB00-07. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. Attorney Long read allowed the ORDINANCE APPROVING A FRONT SETBACK VARIANCE ALLOWING FOR THE EXPANSION OF THE ANTIOCH SENIOR CENTER; PZB03-01. This item will be placed on the next Village Board agenda for consideration. |
| 03-03-11 | Attorney Long read aloud the Ordinance Amending the Liquor, Business and Amusement License Fees of the Municipal Code of Antioch. A motion was made by Trustee Hanson, seconded by Trustee Pierce to waive the second reading, approve and publish in pamphlet form an ordinance 03-03-11, entitled, AN ORDINANCE AMENDING THE LIQUOR, BUSINESS AND AMUSEMENT LICENSE FEES OF THE MUNICIPAL CODE OF ANTIOCH. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| DISTRICT 117 M.O.U. | Attorney Long read aloud the Memorandum of Understanding between the Board of Education Antioch Community High School District #117 and the Village of Antioch regarding drugs searches. Mr. Long said the Memorandum of Understanding was approved by the High School District. Police Chief Fagan indicated that this is a step in the right direction. Trustee Scott Pierce said he would like to bring this back to the school. This memorandum does not implement random drug searches and he believes this is a tactic for the School Board to get by election. Trustee Larry Hanson commended Police Chief Fagan for getting something done and he believes this is a positive step. Mayor Maravelas said that Police Chief Fagan said this was a good agreement and at some point we need to listen to and trust staff because they know their job. A motion was made by Trustee Hanson, seconded by Trustee Foresta to authorize the Mayor to sign the Memorandum of Understanding between the High School District 117 and the Village of Antioch. On roll call the vote was: |
| LANDFILL GAS ELECTRICITY AGREEMENT | Attorney Bob Long reviewed the Intergovernment Agreement Relating to Landfill Gas Electricity Generation by the Antioch Community High School. Mr. Long said a draft agreement was provided to the High School Board’s Attorney and that he has heard they have some comments, but at this time he does not know what those comments are. This item will be placed on the next agenda for the Village Board consideration and make changes from any comments heard from the School Board. |
| EXECUTIVE SESSION | A motion was made by Trustee Foresta, seconded by Trustee Porch for the Mayor and Board of Trustees to go into executive session at 9:25 p.m. to discuss pending litigation, possible property purchase and personnel. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| RETURN | A motion was made by Trustee Pierce, seconded by Trustee Hanson for the Mayor and Board of Trustees to return from executive session with no action taken and resume the regular meeting at 9:50 p.m. On roll call the vote was: YES: 4; Pierce, Foresta, Porch and Hanson. NO: 0. ABSENT: 2; Larson and Caulfield. THE MOTION CARRIED. |
| ADJOURN | A motion was made by Trustee Pierce, seconded by Trustee Porch to adjourn the regular meeting of the Board of Trustees at 9:55 p.m. |
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Candi L. Rowe, Clerk