BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
June 16, 2003
7:30 p.m.
| CALL TO ORDER |
The regular meeting of the Board of Trustees was called to order by Mayor
Maravelas at 7:35 p.m. in the Municipal Building: 874 Main Street, Antioch,
IL. |
| ROLL CALL |
Roll call indicated the following Trustees were present: Pierce, Larson,
Caulfield, Porch, Hanson and Turner. Also present were Mayor Maravelas,
Attorney Long and Clerk Rowe. |
| MINUTES 02/03/03 |
A motion was made by Trustee Pierce, seconded by Trustee Hanson to approve
the minutes from the February 3, 2003 meeting as presented. On roll call,
the vote was:
YES: 4; Pierce, Larson, Caulfield, and Hanson. PASS: 2; Porch and Turner. NO: 0. THE MOTION CARRIED. |
| BIDS |
After Trustee Hanson reviewed the bids received, a motion was made by Trustee
Hanson, seconded by Trustee Pierce to accept into the record the bids received
regarding the lease or purchase of two (2) new police cars. Bids were opened
at 2:00 p.m. on June 9, 2003. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| OFFICER GARCIA | Clerk Rowe administered the Oath of Office to Officer Nicholas A. Garcia. |
| ADMINISTRATOR HALEY |
Clerk Rowe read aloud Village Administrator Michael Haley letter of resignation
dated June 10, 2003 and entered it into the record. |
| SWALCO |
Clerk Rowe reviewed the SWALCO Bulletin announcing the Household Chemical
Waste Collections Dates. On July 12, 2003 the collection will be held at
Wauconda High School and on July 26 at the Gurnee - Warren Township High
School (O’Plaine campus) |
| CLERK ROWE |
Clerk Rowe said the public hearing regarding the Annual Appropriation Ordinance
has been scheduled on July 21, 2003 at 7:30 p.m. |
| CITIZENS |
Mr. Paul Green, Trevor Road resident, read his letter of appreciation to
Wayne and Wanda Sobczak of the Antioch Rescue Squad. Mr. Green said that
on behalf of the parents, teachers and students, he thanked them for their
assistance at recent Antioch 8th Grade picnic. |
| PZB03-04 |
A motion was made by Trustee Turner, seconded by Trustee Porch to remove
PZB03-04 from the table for discussion. Tabled at the June 2, 2003 meeting.
On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. A motion was made by Trustee Turner, seconded by Trustee Porch to approve the Planning and Zoning Board’s recommendation and the committees May 20th review and also directs the Village Attorney to draft the appropriate ordinance for first reading at the committee meeting scheduled early July and for consideration by the Village Board on July 21. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED.
|
| PZ03-07 |
The following Planning and Zoning Board’s letter of recommendation dated
June 13, 2003 regarding the proposed zoning change from existing M-2, R-5
and r-4 to OS, Open Space with a Special Use for Public Open Land and Trails
in accordance with Section 150.093 (B) of the Antioch Zoning Ordinance;
44 Acres, Village-owned, east part of former HOD landfill; PIN02-09-300-012;
recommendation to approve; PZB03-07:
The Planning and Zoning Board conducted a public hearing on Thursday, June 12, 2003 following notification as required by State Law and Village Ordinance. Presenting the petition was Robert Silhan, Director of Planning, Zoning and Building for the Village. The landfill operation began in AD1963; the first zoning ordinance for th Village of was enacted three years later, in March 1966. The site was designated in the Village’s first zoning ordinance and zoning map as M-1, R-5 and R-4. In AD1974, Waste Management conveyed the 44-Acre site to the Village. The proposed zoning is OS with a Special Use in accordance with Section 150.093 as amended in December, 2002 by Ordinance Number 02-12-46. The proposal is for the site to continue to be used as passive open space. No roadways other than the existing are planned for the site. No enclosed structure will be constructed. An open shelter or pavilion, a maximum of 500 square feet in ground floor area may be constructed, provided that it is a minimum of 200 feet from the east property line. There were eight persons in the audience. No one spoke in opposition to the proposal. James Sheehan, 22723 Little Silver Lake Avenue and Mary Dominiak, 22553 W. Silver Lake Avenue and representing the Silver Park Homeowners Association spoke in favor of the petition. (Mr. Dominiak was concerned about the traffic impact regarding the site to the north of the property-in-question. She indicated that site is being considered by Antioch Township for active recreation and ancillary parking for 400 cars) Brad Ipsen inquired about the Village’s liability concerning the former landfill operation. Mr. Silhan responded that in the deed file for this site is a copy of a hold-harmless agreement executed by Waste Management. There were other questions concerning the status of the landfill. Mr. Silhan referred to the USEPA’s web site. In any case, the issue is the appropriate zoning of this site. The site is not suitable for any substantial development; and is designated in the Comprehensive Plan as Conservation Area. Bob Silhan also pointed out that based upon existing zoning, the site could theoretically be developed with about 150 dwelling units and manufacturing building(s) equaling 820,000 square feet of ground floor area. Clearly, the site is unsuitable for this type and intensity of development. The former landfill operation makes this site unsuitable for any substantial development. The appropriate zoning of the property is Open Space. Following further Board discussion, Bob McCarty moved, Margaret Cole
seconded, to recommend APPROVAL of PZB03-07, zoning change from the existing
M-2, R-5 and R-4 to OS, Open Space with Special Use for Public Open Land
and Trails in Accordance with Section 150.093 (B) of the Antioch Zoning
Ordinance; 44 Acres, Village-owned, east part of former HOD landfill;
PIN 02-09-300-012, with the recommendation from staff that vehicular access
not come through the subdivision to the east. Roll call vote: YES: 6;
Ipsen, McCarty, Cole, LaReese, Keller and Baba. NO: 0. The Motion Carried. |
| VB MOTION |
A motion was made by Trustee Turner, seconded by Trustee Pierce to approve
in principle the proposed zoning change to open space as recommended by
the Planning and Zoning Board in their letter dated June 13, 2003, with
the condition that this action will not preclude any final clean up work
by the USEPA, other governmental agencies for Waste Management, and direct
the Village Attorney to draft the appropriate ordinance for first reading
at the next village board meeting.
Trustee Pierce asked Mr. Silhan, Director of Planning, Zoning and Building to give a brief report. Mr. Silhan said with respect to the former HOD landfill, we own the easterly 44 acres of what was the HOD or Waste Management Landfill. It’s in the final stages of the USEPA Superfund clean-up work. He said about a year or so ago, we created a new zoning category OS, Open Space. The site that we own is zoned M-2 Manufacturing, R-5 Multiple-family and R-4 Two-family. The zoning of that land is not appropriate for the condition of that site. The site is not suitable for any substantial development, and the zoning map seems to imply that it is. The proposal that went to public hearing is really to clean up the zoning map. Mr. Silhan said he believes there’s been discussion about open space in that area generally and he thinks the Village can take the lead and take the property that it owns and create an open space district on this site. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| RT. 173 CORRIDOR |
Robert Silhan, Director of Planning, Zoning and Building updated the Board
regarding the Route 173 Corridor Study. Mr. Silhan said that it appears
the work to get ready for another public meeting is fairly substantial to
bring forward. The next meeting is earmarked for the July 10, 2003 Planning
and Zoning Board meeting where staff will present some additional material
relative to the corridor. He said, right now the consultants are working
on some market analysis and general figures with respect to the market around
the Antioch area and that will be part of the presentation on July 10.
Trustee Porch asked if we expect Phase I Moratorium to be lifted in August
or September. Mr. Silhan said that is still the plan. Trustee Porch asked
if at this point we should start putting into the works information for
Phase II as far as contacting engineering and marketing firms. Mr. Silhan
said, yes, they can possibly begin doing that. He said that he may have
a tentative meeting with someone in July who may be interested in the
Downtown study. Mr. Silhan also said the graphic boards that were on display
at the May 29 Open House are now accessible on the village’s web site. |
| TRUSTEE TURNER |
Trustee Turner said the next item she has on the agenda is the village reaction
to future growth. She said that she’s been on the Board for only one month
and in view of all the negative things that are going on, she enjoys very
much working with the Planning, Zoning and Building Department. She said
they work very hard and they have been very open to her. She said they put
in a lot of hours and she is very grateful to them. |
| FRIDAY FEST |
Trustee Porch said this Friday is the first FridayFest of the season. The
FridayFest events include a farmers market, a toy exchange and a free concert.
Trustee Porch asked if someone could notify Clark Mosquito so they can treat
the park area before the event.
Trustee Larson asked where the letters of resignation from Redevelopment
members Don Skidmore and Roger Sorensen are. She asked why these letters
have not been addressed at the Village Board. Trustee Porch will request
that they be placed on the next agenda. |
| WARREN ASSOCIATES |
Mr. Harold Warren of Warren Associates reviewed his letter dated June 11,
2003 regarding the bids received this morning for the sale of $805,000 of
general obligation corporate purpose bonds. These bonds are used for infrastructure
and improvement in the village in the downtown area. Mr. Warren said the
bonds are issued without referendum, within the statutory limitation of
one half of 1% of the EAV of the Village and within the “debt service extension
base” or tax cap limitation pursuant to the PTELL. He estimates at this
point, that the total expenses will be in the range of $15,000 more or less,
and approximately 2% of the par value of the bonds.
A motion was made by Trustee Caulfield, seconded by Trustee Porch to accept the bid submitted by the low bidder, Bernardi Securities, Chicago Bank One. On roll call the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| CRIME LAB |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
payment of $12,230.00 to Northern Illinois Police Crime Lab for 03-04 Membership
Assessment. On roll call the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| STERLING CODIFIERS |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
payment of $19,020.00 to Sterling Codifiers for Village Code Book update.
On roll call the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. Clerk Rowe reported that the code update has been two and half year process.
She said we changed our code section numbers and updated our code book.
This invoice covers the code online access and updates, and attorney review
of statutes referenced in our code. As ordinances are passed, both the
code book and online version will be updated. The average cost of future
updates should be approximately $3,000 to $4000 per year. Because this
was a large project over a several year period, the fee is higher for
this update. |
| AUTHORIZE PAYMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
payment of the remaining accounts payable as prepared by the Village Treasurer
with the exception of check numbers #36764 to Ace Hardware in the amount
of $8,313.38 and #36775 to Aronson Fence in the amount of $2,514.00. On
roll call, the vote was:
YES: 5; Larson, Caulfield, Porch, Hanson and Turner. NO: 0. PASS: 1; Pierce. THE MOTION CARRIED. |
| MANUAL CHECKS |
A motion was made by Trustee Caulfield, seconded by Trustee Hanson to approve
the manual checks written to date for the General ($372,121.49), Downtown
Improvement ($2,182.50), Police Pension Fund ($202,904.92), Depot ($165.60),
Water and Sewer ($107,801.92), Payroll ($7,920.74) and the Dolly Spiering
Fund ($1,605.48). On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| SIGNATURE CARDS |
A motion was made by Trustee Caulfield to authorize the Village Treasurer
to change signature cards on all village accounts, removing administrator
Haley from all accounts. Trustee Pierce asked Trustee Caulfield to move
this motion until after executive session. Trustee Caulfield withdrew his
motion. |
| CD #57981 |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
the Village Treasurer to roll CD #57981 in the amount of $554,662.19 for
90 days (1 of the 2 Spiering CD’s).
Trustee Larson asked what the interest will be. Trustee Caulfield said he didn’t know what the interest rate is at this time. We’re rolling it only for 90 days. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| 03-06-23 |
Following discussion and Harold Warren explaining that the only thing that’s
different between the ordinance tonight and the one passed in March is page
3, a motion was made by Trustee Caulfield, seconded by Trustee Turner to
waive the first and second reading, approve and publish in pamphlet form
an ordinance, 03-06-23, entitled, AN ORDINANCE PROVIDING FOR THE ISSUE OF
$805,000 GENERAL OBLIGATION LIMITED TAX CORPORATE PURPOSE BONDS, SERIES
2003 OF THE VILLAGE OF ANTIOCH, LAKE COUNTY, ILLINOIS, AND FOR THE LEVY
OF A DIRECT ANNUAL TAX TO PAY THE PRINCIPAL AND INTEREST ON SAID BONDS.
Amended to include page 3 which states the interest rate pay schedule. On
roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| LAURIE JENSEN |
A motion was made by Trustee Hanson, seconded by Trustee Caulfield to hire
Laurie Jensen in the Police Records Department, starting salary $35,000.00.
Chief Fagan discussed that Records Clerk Jane Palmer intends to retire at the end of this year. He explained the interview process and committee meeting held regarding this position. Trustee Larson said that she was at the committee meeting and Chief Fagan only gave one application for consideration. She said a red flag immediately went up because the candidate worked for Maravelas from 1977 to 1992 and she has a problem with that because it is a very sensitive position. She said this is the person that holds all of the criminal records of the village and she concerned that she may feel a loyalty to relay information. Trustee Larson said that she may be a very qualified person, but because of that she will vote no to hire her. Mayor Maravelas told Trustee Larson that she did not work for Maravelas in 1977 because Maravelas wasn’t in operation until 1992. Trustee Larson said that her resume’ states that she worked for Dino’s Den and Maravelas Banquets from October 1977 to November 1992. Trustee Larson said that she hasn’t spoken to Laurie Jensen, she is going by the information listed on her resume’. Mayor Maravelas asked Clerk Rowe if she ever worked for him. Clerk Rowe responded that she worked at the Vault Restaurant, owned by Maravelas at the time, when she was 14 years old. Trustee Hanson said that he spoke with Chief Fagan and he was reassured that she is the best candidate for the job. Trustee Larson said that she is just stating her reasons for voting no. On roll call the vote was: YES: 4; Pierce, Caulfield, Porch and Hanson. NO: 2; Larson and Turner. THE MOTION CARRIED. |
| PUBLIC WORKS |
A motion was made by Trustee Hanson, seconded by Trustee Pierce to hire
Ryan Parker, Streets Dept. $13.00/hr; Bill R. Vos, W & S Dept, $13.00/hr,
and Patrick Corcoran Jr., Treatment Plant, $13.00/hr.
Superintendent Bill Smith discussed the advertisement and interviews held regarding the open positions. Mayor Maravelas asked Bill Smith, Superintendent of Public Works if he influenced Mr. Smith in any way regarding any of these employees. Bill Smith responded that he did not. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| LIQUOR LICENSES |
A motion was made by Trustee Larson, seconded by Trustee Hanson to issue
a liquor license, waiving the fee to Antioch Lions Club for July 4, 2003,
and August 2, 2003. On roll call, the vote was:
YES: 5; Pierce, Larson, Porch, Hanson and Turner. NO: 0. PASS: 1; Caulfield. THE MOTION CARRIED. A motion was made by Trustee Larson, seconded by Trustee Turner to issue a liquor license to the Antioch Moose Lodge #525, waiving the fees, for the FridayFest events. On roll call, the vote was: YES: 5; Pierce, Larson, Porch, Hanson and Turner. NO: 0. PASS: 1; Caulfield. THE MOTION CARRIED. |
| PARK PERMITS |
A motion was made by Trustee Larson, seconded by Trustee Porch to issue
park permits to: Fred Moser - Petersen Park - June 29, 2003; Jen Carney
- Williams Park - August 16, 2003. On roll call the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| MISS ANTIOCH |
Trustee Larson said the Antioch pageants were held over the weekend. The
Little Miss was won by Sinclair Gunthrop, Junior Miss was won by Kyla Oldrod
and Miss Antioch was won by Maria Hefferman. |
| TRUSTEE PORCH |
Trustee Porch asked Superintendent Smith if he already hired his employees
before placing it on the agenda. Bill Smith said they are on board now.
Trustee Porch said than this is strictly a formality. She then asked Chief
Fagan if Laurie Jensen was hired before placing her name on the agenda.
Chief Fagan said that was correct, but then he untold her until after tonight. |
| TRUSTEE PIERCE |
Trustee Pierce reported that the Seniors were very thankful for the resolution
passed at the last Board meeting. Mayor Maravelas said that we are turning
over the funds to the senior center. He discussed with the Village Attorney
to look into their incorporation. Trustee Porch said that the seniors are
not asking to be cut loose from the village and if they choose, the are
not required to that. Mayor Maravelas said that was correct.
Trustee Caulfield left the meeting room at 8:25 p.m. and returned at
8:28 p.m. |
| ATTORNEY |
Attorney Bob Long reviewed the following ordinances and resolution: |
| 03-06-24 |
A motion was made by Trustee Pierce, seconded by Trustee Larson to waive
the second reading, approve and publish in pamphlet form an ordinance, 03-06-24,
entitled, AN ORDINANCE ADOPTING THE VILLAGE OF ANTIOCH, ANTIOCH VILLAGE
CODE. On roll call the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| 03-06-25 |
After Attorney Long read aloud the ordinance, a motion was made by Trustee
Pierce, seconded by Trustee Hanson to waive the second reading, approve
and publish in pamphlet form an ordinance, 03-06-25, entitled, AN ORDINANCE
APPROVING A SETBACK VARIATION LAKESHORE CONSTRUCTION INC., 399 MAIN STREET;
PZB02-13-A. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. First Reading: Ordinance approving final plat for GLP - Phase 1 Wal-Mart final plat; PZB03-06. This ordinance will be placed on the July 21 village board agenda for consideration.
|
| 03-06-26 |
After Attorney Long read aloud the ordinance, a motion was made by Trustee
Caulfield, seconded by Trustee Porch to waive the first and second reading,
approve and publish in pamphlet form an ordinance, 03-06-26, entitled, AN
ORDINANCE ADOPTING PREVAILING WAGE RATES TO BE PAID TO LABORERS, MECHANICS
AND OTHER WORKERS PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE VILLAGE
OF ANTIOCH. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| R03-18 |
Attorney Long read aloud the Resolution authorizing the Mayor and Village
Attorney to negotiate an agreement with Waste Management to accept Leachate
from the HOD Landfill for treatment through the Village Sewage Treatment
System. Trustee Larson said that this resolution doesn’t mean we are accepting
the leachate now, this is simply an agreement when it is deemed safe that
we will. Attorney Long said that is correct. This is the next step we have
to take in order to comply with the consent decree.
A motion was made by Trustee Larson, seconded by Trustee Pierce to approve Resolution No. R03-18, entitled, A Resolution authorizing the Mayor and Village Attorney to negotiate an agreement with Waste Management to accept Leachate from the HOD Landfill for treatment through the Village Sewage Treatment Plant System. Trustee Caulfield said in light of our recent issues surrounding our treatment plant, is this timing enough for this, does this make sense? Attorney Long said it does because one of the things that we’re doing at the treatment plant is engaging in a modernization. Smith Engineering is overseeing that project. Trustee Caulfield said we had some concerns regarding capacity and he doesn’t see that addressed in here in terms of us taking it. Staff Engineer Jim Keim said that the capacity of the leachate is relatively minor, we’re talking about a matter of possibly 5000 gallons a month. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| EXECUTIVE SESSION |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce for the
Mayor and Board of Trustees to go into executive session at 8:50 p.m. to
discuss personnel, pending litigation and probable pending litigation. On
roll call the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| RETURN |
A motion was made by Trustee Larson, seconded by Trustee Porch for the Mayor
and Board of Trustees to return from executive session at 10:25 p.m. and
resume the regular meeting with action to be taken. On roll call the vote
was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| ROBERT SILHAN |
A motion was made by Trustee Hanson, seconded by Trustee Porch to appoint
Robert Silhan as Interim Administrator for 45 days until we advertise nationally
for an new Village Administrator. On roll call, the vote was:
YES: 5; Larson, Caulfield, Porch, Hanson and Turner. NO: 1; Pierce. THE MOTION CARRIED. |
| SIGNATURE CARDS |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
the Village Treasurer to change the signature cards removing Michael Haley
from all village accounts. On roll call, the vote was:
YES: 4; Caulfield, Porch, Hanson and Maravelas. NO: 0. PASS: 3; Pierce, Larson and Turner. THE MOTION CARRIED. |
| SELECTION COMMITTEE |
A motion was made by Trustee Hanson, seconded by Trustee Porch to approve
the appointment Trustee Larson, Trustee Caulfield and Trustee Pierce to
the Selection Committee for reviewing resume’s received regarding the position
of Village Administrator. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. NO: 0. THE MOTION CARRIED. |
| ADVERTISEMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
the national advertisement for a Village Administrator with a salary range
of $65,000 - $85,000 DOQ. On roll call, the vote was:
YES: 5; Larson, Caulfield, Porch, Hanson and Turner. NO: 0. PASS: 1; Pierce, THE MOTION CARRIED. |
| MICHAEL HALEY |
A motion was made by Trustee Larson, seconded by Trustee Caulfield to approve
the continuation of salary, all benefits inclusive of all sick, vacation
and personal days until September 26, 2003 for Michael Haley. On roll call,
the vote was:
YES: 4; Larson, Caulfield, Porch, Hanson. NO: 0. ABSTAIN: 1; Pierce. PASS: 1; Turner. THE MOTION CARRIED. |
| ADJOURN |
____________________
Candi L. Rowe, Clerk