BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
July 2, 2003
7:30 p.m.
| CALL TO ORDER |
The special meeting of the Board of Trustees was called to order by Mayor
Maravelas at 8:02 a.m. in the Municipal Building: 874 Main Street, Antioch,
IL. |
| ROLL CALL |
Roll call indicated the following Trustees were present: Larson, Caulfield,
Porch, Hanson and Turner. Also present were Mayor Maravelas and Village
Treasurer Lori Folbrick. Absent: Trustee Pierce, Attorney Long and Clerk
Rowe. |
| TRUSTEE CAULFIELD |
Trustee Caulfield said the reason he asked for the special meeting is to
pay the bills and eliminate the need for manual checks being written until
our next meeting. Trustee Larson said that if we needed to pay bills we
could have had a meeting Monday night. She said a Tuesday or Wednesday morning
meeting at 8:00 a.m. appears that we’re somehow trying to sneak one by the
public. She’s heard comments from people in the community asking why we
called a meeting in the morning. |
| LANDMARK FORD, INC. |
A motion was made by Trustee Caulfield, seconded by Trustee Hanson to authorize
payment of $25,038.00 to Landmark Ford, Inc. for the 2003 Expedition Squad.
Chief Fagan said this is a 4 x 4 police package Expedition that was bought off State contract from Landmark Ford, Inc. Ultimately, this was a gift to the Antioch Police Department from Neumann Homes, Inc. Neumann Homes gave them a check for $35,000 to buy and equip a 4 x 4 vehicle for use by the Police Department. The vehicle was picked up from Springfield, IL last Saturday. Chief Fagan said the sticker price is almost $35,000, but under the State contract bid it cost $24,000 and tax, that’s why we went that way. The residual money will be used to equip and mark the vehicle. It will used for shift commanders and it will be on the street twenty-four hours a day. Trustee Larson asked if we ever authorized the purchase of this. Mayor Maravelas said the money was donated. Trustee Larson said, that she understands the money was donated, but don’t we have to authorize any expenditure over $10,000? Trustee Caulfield said that’s what we’re doing today. Trustee Larson said we are authorizing the check to be paid today, but we never authorized Landmark Ford. We never as a Board said, let’s go out and buy a 4 x 4 even though the money was donated. She’s concerned that this is not a legal thing to do. Chief Fagan said that throughout the process he has been communicating with Trustee Hanson. He has been aware of the process all the way through. Trustee Larson said this is the first time she’s seeing this, and it is Trustee Hanson’s committee of which she’s part of. Chief Fagan said that he doesn’t know what else to offer, other than to hold onto the vehicle. He said that he talked to Kevin Ryan, “this a vehicle that they would not have been able to get this year. As you know, we’ve accepted bids on two squads, those are the things that I had a problem with, we didn’t have any local bidders, other than Ray Chevrolet.” Mr. Fagan said that what he would like to do, if he could, is to re-open that bidding process. He said the dilemma was that Lyons and Ryan could not give us a bid on the 2004 squad car, because it wasn’t available to them and they couldn’t get a 2003. Trustee Caulfield asked for the roll call. On roll call, the vote was: YES: 4; Caulfield, Porch, Hanson and Turner. NO: 0. PASS: 1; Larson. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| SQUAD CAR |
Chief Fagan apologized and said that he wanted to address the bids we accepted
from four dealers, in reference to two squad cars that we were going to
lease for the police department. The lowest bidder was from a place in the
suburbs, and that was for a 2003 vehicle. The local dealers were not able
to provide with us 2003, they were not available, and they were unable to
provide us with a 2004 vehicle, because those weren’t available. He said,
those vehicles are now available to our local dealers, so he would like
to reopen the bids on that and at least give our local people a chance to
bid on that. Trustee Larson asked if we accepted those bids. Chief Fagan
said that we accepted them at last meeting. Trustee Hanson said that Chief
Fagan contacted him and recommended that since the 2004 are now available,
we should look at those, there may be new type of equipment in the 2004
package. Chief Fagan said he would like to see us implement rotating vehicles.
He would rather buy the 2004, so he would like to re-open that bid. Trustee
Porch said this would go out to bid to everybody for a 2004. Chief Fagan
said that was correct. Mayor Maravelas said that was a good idea. At the
last meeting, the Board didn’t accept the lowest bids, they just accepted
the bids as presented. |
| NATIONAL WATERWORKS |
A motion was made by Trustee Caulfield, seconded by Trustee Larson to authorize
payment of $12,012.00 to National Waterworks for the purchase of water meters.
On roll call, the vote was:
YES: 5; Larson, Caulfield, Porch, Hanson and Turner. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| AUTHORIZE PAYMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Larson to authorize
payment of the remaining accounts payable dated July 2, 2003 as prepared
by the Village Treasurer with the exception of check #36963 to Grower Equipment
& Supply.
Trustee Caulfield said the invoice from Grower, looks like it may be a multiple invoice, so it may have been paid twice. Village Treasurer Lori Folbrick will look into that and it will appear on the next run. Trustee Caulfield said there are two other invoices that appear on this run that he want to call the Board’s attention to: Check #36920 to Awards by Kaydan and Check #36945 to the Double Eagle. Trustee Caulfield said, “that both of these, as he talked with Chief Fagan, correct me if I’m wrong, you were asked by the former administrator to submit those bills to him.” Chief Fagan said that was correct. Trustee Larson asked if Trustee Caulfield was pulling them off? Trustee Caulfield said that he’s not pulling them, he’s just calling attention to the Board. Trustee Larson said this if for Chief Watkin’s retirement party. Chief Fagan said this was correct. Trustee Porch said that on page two, under National Waterworks, the amount is different than what we just approved. She asked if there were small bills included in this amount. Trustee Caulfield said that’s correct. On roll call, the vote was: YES: 5; Larson, Caulfield, Porch, Hanson and Turner. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| MANUAL CHECKS |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to approve
the manual checks to date for the Water and Sewer ($20,593.94), Payroll
($11.059.99), Dolly Spiering Fund ($1,605.48), General ($279,787.00) and
Police Pension Fund ($2,971.96) accounts. On roll call, the vote was:
YES: 5; Larson, Caulfield, Porch, Hanson and Turner. NO: 0. ABSENT: 1; Pierce. THE MOTION CARRIED. |
| TRUSTEE CAULFIELD |
Trustee Caulfield said that he would like to respond to the comment that
was made by Trustee Larson at the beginning regarding the timing of the
meeting. He said, “in the course of his duties as Finance Chair, I work
with close contact with the Village Treasurer. The timing of this meeting
was based on the Village Treasurer’s workload and the ability to get this
prepared for this meeting. The whole idea of this run was to keep or vendors
paid and to assist, help reduce some of the load on Lori in regards to manual
checks situation that would have to occur if this run didn’t happen.” That’s
why he called the meeting. Trustee Hanson said a situation like this is
difficult, we all have different schedules and Bob called him, and he said
fine. He went on to say he doesn’t see it as crucial thing. He understands
that everybody has different schedules, but we have to try to work together
and make it work. We had one Trustee that didn’t make it, and we have a
pretty good group of people that made it. Trustee Larson said that perhaps
if we had all known there was a special meeting, if there was something
we wanted on the agenda, we could have addressed that. She said she simply
got the agenda packet and was told there was a special meeting, the packet
was already made up, so if there was anything that she wanted to put on,
it was too late. She said that she wasn’t asked if it was convenient, or
asked if she wanted anything on since there was a special meeting called.
In the future, maybe someone could take a phone poll for availability and
if there is a special meeting, if there’s anything they would like to put
on the agenda. Trustee Caulfield said “that his understanding of the process,
is that he can call a special meeting, and if no one can attend, they don’t
attend, and if he doesn’t get a quorum, we don’t have a meeting. That’s
his right as a Trustee, just like it’s your right as a Trustee.” Trustee
Caulfield said “that I have business to do and that’s what he’s taking care
of, and quite frankly, I’m getting tired of you having a problem with anything
people do, that you have an opportunity to have some negatives things to
say about.” Trustee Larson said that “she would have liked a little forewarning,
I heard through the grapevine there was a meeting. She thinks that if Candi
or Bob or someone could have called to say, that Bob is having a meeting,
would it be convenient for you and that way I would have been able to say
yes or no, I’m here, I worked it into my schedule.” Trustee Caulfield said
that he appreciates her time. |
| ADJOURN |
A motion was made by Trustee Caulfield, seconded by Trustee Hanson to adjourn
the special meeting of the Board of Trustees at 8:35 a.m.
Respectfully submitted, Lori Folbrick, Village Treasurer |
____________________
Candi L. Rowe, Clerk