BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
October 6, 2003
7:30 p.m.
| CALL TO ORDER |
The regular meeting of the Board of Trustees was called to order by Mayor
Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch,
IL. |
| ROLL CALL |
Roll call indicated the following Trustees were present: Pierce, Larson,
Caulfield, Porch, and Hanson. Also present were Mayor Maravelas, Attorney
Long and Clerk Rowe. Absent: Trustee Turner. |
| MINUTES 9/15/03 |
A motion was made by Trustee Larson, seconded by Trustee Porch to approve
the minutes from the September 15, 2003 meeting as presented.
On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch, and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| TRUCK BIDS |
A motion was made by Trustee Hanson, seconded by Trustee Pierce to accept
into the record the bids received at 2:00 p.m. on September 25, 2003 for
the Lease or Purchase of Two (2) Heavy Duty Pick-Up Trucks with Plows and
One (1) 5 Yard Dump Truck with Plow and Spreader. On roll call, the vote
was:
YES: 5; Pierce, Larson, Caulfield, Porch, and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| MAYOR |
Mayor Maravelas said the Mayor and the Board recognized the Antioch Beautification
Committee and Garden Club for their hard work and dedication throughout
the year. The Mayor and the Trustees invited them to a luncheon and it was
very successful. Mayor Maravelas said that he received thank you notes from
members of the Beautification Committee and Garden Club thanking the Mayor
and Board for the luncheon. |
| GREG HENNING |
Mayor Maravelas said that he would like to appoint Greg Henning to the Redevelopment
Committee. A motion was made by Trustee Hanson, seconded by Trustee Pierce
to appoint Greg Henning as member to the Antioch Redevelopment Committee.
Mayor Maravelas said that he was advised to appoint someone from District
#117. He said that this appointment is recommended by the high school.
Trustee Larson said that she thought that our Board was going to notify
the Redevelopment Committee, as a courtesy, if a new member was going
to be appointed to that committee. Mr. Pete Lezeau, Redevelopment Chairman,
present in the audience indicated that he had asked Dr. John Hunt to be
a member of the organization. Dr. Hunt just got back to him today. Trustee
Hanson said that Greg Henning has been very active in the community, but
he is unclear on how to handle the commission. Trustee Porch asked if
there could be more than six members and the Chairman on the committee.
Mr. Lezeau said that he thought they could have one more in addition to
the board. Following further discussion, it was the consensus of the Board
to place this item on the October 20, 2003 Village Board agenda for consideration.
The motion and the second were withdrawn. |
| DOMESTIC VIOLENCE AWARENESS MONTH |
A motion was made by Trustee Larson, seconded by Trustee Hanson to approve
the proclamation designating the month of October as Domestic violence Awareness
month in the Village of Antioch. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch, and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| SWALCO |
Clerk Rowe reviewed the SWALCO Household Chemical Waste Collection dates
for November. On November 8 the collection will be at Zion Benton High School,
and on November 22 at Highland Park - Wolter’s Field. |
| TRICK OR TREAT HOURS |
A motion was made by Trustee Porch, seconded by Trustee Hanson to approve
October 31, 2003 from 4:00 p.m. to 7:00 p.m. as the Trick or Treat hours
for the Village. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch, and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| SWALCO GARBAGE STRIKE TIPS |
Clerk Rowe reviewed the SWALCO tips for handling refuse during the garbage
strike. Clerk Rowe said the tips are available at village hall as well as
being posted on the Village’s website. Administrator Probst updated the
Board regarding the dumpster placed at the public works department for permitted
businesses to drop off waste at $5.00 per bag. Mr. Probst said that he is
working on other contingency plans should the strike continue. |
| TRUSTEE PIERCE |
Trustee Pierce read aloud the letter from Donna McAllister, Des Plaines
City Clerk, congratulating Clerk Rowe on meeting the requirements and becoming
a Registered Municipal Clerk through the Municipal Clerks of Illinois. The
Mayor and Village Board of Trustees congratulated Clerk Rowe on her accomplishments
and Trustee Pierce displayed the Registered Clerk plaque that she received. |
| CLOCK TOWER |
Mr. Roland Schleusener, Antioch Clock Tower Committee member, discussed
the recent decision on the location of the clock tower. The committee recommends
that the clock tower be located on Northeast corner of Main Street and Orchard
Street. Mr. Schleusener said the reason they changed their mind to this
new location was the result of additional research done by an IDOT engineer.
Mr. Schleusener distributed copies of photos done by their architect Allen
Belli. Mr. Jim LaFonataine said that the committee has approached many civic
organizations for donations. He said some of these organizations would like
to know the location of the clock tower before making their donations. Mr.
LaFonataine expressed his concerns regarding the length of time it may take
to raise the money for the tower. He said, “the longer it takes, the harder
it is to sell.” He is also concerned about the clock works being sold because
the location and fundraising hasn’t been finalized. Trustee Hanson said
that we are currently going through the Route 83 Corridor Study, and he
would like to wait until the study is completed before committing to that
location. Trustee Larson said that she is in favor of the tower being located
at the Northeast corner. She also said that the Board has committed to this
project, and it may enhance the nearby businesses. She also said that this
is not like a new business that’s going to open, it’s simply a monument.
Mayor Maravelas added that the Village owns the one-third of the acre and
he believes the clock tower and beautiful park surrounding the tower would
enhance the area. Trustee Pierce said that he always felt that the Northeast
corner was the correct corner to put this clock tower in and the question
of the study he thinks the tower could be used to base the study around
the tower. Trustee Pierce stated that he would like to move to approve the
location. Trustee Caulfield said that he was confused. He said that at the
last Board meeting he thought the Board agreed to the wonderful thing that
we were doing on the Route 173 Corridor Study and he thought for once there
was a possibility that this community would actually study something and
plan out what it’s going to look like versus dropping things in place and
trying to work around them. He was surprised to see this item on the Village
Board agenda. Trustee Caulfield also said there are too many unanswered
questions. He also said that he appreciates the comments he heard regarding
the concerns the committee may have raising the funds for a clock without
a location, at the same time, he can’t conceive agreeing to place a clock
in the middle of a spot that is obviously under development with no firm
plan.
Trustee Porch said that she agreed with Trustee Hanson and Trustee Caulfield. She said that she feels it’s premature to pick the location. She also suggested that the Clock Tower Committee look at other areas for the location, such as the outside of the downtown area near Route 173 and Route 83 or Route 173 and Route 59 intersections. Mayor Maravelas asked Mr. Schleusener where clock towers are usually located. Mr. Schleusener said that towers are typically located in the central part of the city. Trustee Porch asked Trustee Hanson to consider the future of the business that may someday be located on the Northeast corner of Main Street and Orchard Street, she again stated there are too many unknowns without the completion of the Route 83 Corridor Study and she is not ready to support this location at this time. Trustee Hanson asked Bob Silhan, Director of Planning, Zoning and Building for a recommendation regarding the location of the clock tower. Mr. Silhan said that while he would prefer a location be pinned down after the corridor study is completed, it appears to him that somewhere on what we’ve been calling the “Pittman” lot would probably make a good site. He went on to say that we don’t know if immediately at the corner is the correct location for it, or somewhere else, and he would almost rather not pin down a specific location on that block, when we don’t know right now how that lot might be developed. Mr. Silhan suggested if the Board desires to support that location, that some language be included in the motion that provided an opportunity to pin down a more precise location after the corridor study is completed. Following discussion and Mayor Maravelas calling for a motion regarding the location of the clock tower, a motion was made by Trustee Pierce, seconded by Trustee Larson that the Village of Antioch shall designate that the official location of the Clock Tower shall be known as the Northeast corner of Main Street and Orchard Street on Village owned property conditioned upon the outcome of corridor study. Trustee Hanson said he’s not against that corner, its just that what if we have the prime developer come in, and they say they’re not interested in that property because of the location of the tower. He believes we should look at the value of that property. Trustee Caulfield said that he thought he heard the Board act before, he knows there is money that this Board already placed toward this project, so he thinks there is a strong commitment from this board for this project. He said that as far as exactly where it’s going to be, he said we just heard explanation from our planner, and in part of the conversation, it comes back out again that we’re committing ourselves to something that we don’t know. He also said that it seems to him that the Village of Antioch is committed to having a clock tower, and the location to be determined. He said it doesn’t make any sense to him to rush this thing. He thinks folks who will contribute to an Antioch Clock Tower, are going to contribute if they know the location today, or tomorrow, he can’t imagine some organization saying they’re not going to give the money until they know exactly where it’s going to be. Trustee Pierce said an organization may say they don’t want to pay for a clock tower at the corner of Route 83 and Route 173, they may rather pay for bigger signs that designate the downtown instead. Ms. Heidi Moseley, Clock Tower committee member, asked if the Board is waiting for the corridor study to be completed or are they waiting for the “Pittman” property to be sold. Trustee Porch said that she is waiting for the corridor study.
|
| TOWER LOCATION |
Following further discussion, Trustee Pierce and Trustee Larson amended
the motion to: A motion was made by Trustee Pierce, seconded by Trustee
Larson that the Village of Antioch shall designate that the official location
of the Clock Tower shall be known as the Northeast corner of Main Street
and Orchard Street on Village owned property provided that the final building
site shall be selected by the Village Board of Trustees following the recommendations
developed through the Route 83 Corridor Study. On roll call, the vote was:
YES: 3; Pierce, Larson and Maravelas. NO: 3; Caulfield, Porch and Hanson. ABSENT: 1; Turner. THE MOTION FAILS. |
| CITIZENS |
Ms. Karin Johnson, Antioch Cheerleading Association, asked the Board if
the Village has an approved lists or village policy regarding the use of
the park and ball fields. Trustee Larson said that she is not aware of any
list, as far as she knows any organized group can go to the Park Director
and asked to use the fields it gets worked into a schedule. Trustee Larson
suggested that Ms. Johnson contact Laurie Stahl, Parks and Recreation Director
for more information. Ms. Johnson also asked to be notified of future park
and village board meetings. Clerk Rowe will notify Ms. Johnson when the
meetings are scheduled.
Mayor Maravelas left the Board Room at 8:23 p.m. and returned at 8:25
p.m. |
| “CLUBLANDS” PARK |
Trustee Larson read aloud the following letter dated 9/30/03 from Chris
Lienhardt, Park Board Chairman regarding the proposed water storage facility
on park land:
I wanted to forward the Park Boards recommendation regarding the request by Neumann Homes for use of one (1) acre of previously agreed upon lands in the Clublands development for the purpose of a water storage facility. The developer has requested the permanent use of the area marked on the attached map, resulting in a reduction in the total amount of useable parkland for this development. The park board met with Mr. Kevin Crowe from Neumann Homes at our September Park Board meeting, where he explained why the site was selected as well as the reason other potential sites were less favorable. Mr. Crowe went on to explain that Neumann Homes was willing to supply water and sewer to this land at no cost to the park board, in return for the Parks Departments loss of the acre of land. There were several members of the Park Board who felt that the loss of an acre of land that we as a board had to fight for in the first place was unreasonable. There was a fair amount of discussion regarding the running of water and sewer to the property and the Park Board felt that there was no immediate need for water if the land was not developed. The Park Board felt that the monies that the developer was willing to expend could be better spent in developing the land into useable fields ready for play when the park opened. Mr. Crowe explained this was something that he would have to go back to his staff and discuss. The Park Board further explained to Mr. Crowe that it was in the “spirit of cooperation” that the approval was given for the loss of useable parkland, and this type of cooperation only benefits everyone involved. Therefore it is the recommendation of the Park Board that; the loss of useable parkland is acceptable upon a favorable response from the developer regarding the development of the property into fields, the type and style of which will be determined by the Park Board. In closing I would like to commend the members of the Park Board for their dedication and the professionalism by which they handle their duties and responsibilities. Should you have any questions please do not hesitate to call me. Trustee Larson also reviewed the memorandum dated October 6, 2003 from
Rick Dalton, Neumann Homes Operations Manager regarding the estimated
cost for wells and storage facilities. Mr. Dalton explained that the memorandum
indicates very preliminary numbers on the cost for the well and water
storage facilities and the plans are based on estimates and historical
information. The estimated amount donated to the parks for improvements
at this time, is $25,800.00. Following discussion Mr. Chris Lebling, Neumann
Homes committed that the minimum donation for park improvements would
be what is stated in the memorandum date October 6, 2003 ($25,800) and
possibly being more, dependent upon the final costs. |
| ACCEPT PROPOSAL |
A motion was made by Trustee Larson, seconded by Trustee Pierce to accept
the conceptual proposal for the public works, wells and storage at “Clublands”
Park including the memorandum dated 9/30/03 from Park Board Chairman Chris
Lienhardt, and the commitment made by Neumann Homes representative Chris
Lebling regarding the $25,800.00 being the minimum donation made to the
Park Department, with the possibility of that amount increasing based upon
final analysis. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| BRICK REQUIREMENTS |
Trustee Larson said the brick requirements in the Downtown Overlay District
will be discussed under the Village Attorney’s agenda items. |
| TRUSTEE PIERCE |
Trustee Pierce said that he thought one area of the Route 173 Corridor Study
wasn’t covered very well. He said that he would like to see the area East
of Route 45, part of the Old Mill Creek and Wadsworth area to be minimum
of ten acre sites if developed residential to maintain the rural character.
Trustee Pierce would like at the public hearing for staff to present to
the Planning and Zoning Board the input that if the area is developed residential,
it should be at a minimum of ten acres. Mayor Maravelas said that he has
met with representatives of those communities and they are considering a
minimum of five acre sites. Trustee Pierce said that he is asking the other
communities bump the minium up to ten acres. |
| TRUSTEE PORCH |
Trustee Porch said that since the Redevelopment Committee did not have a
meeting, she would like to remove from the agenda the discussion regarding
the recommendation from the Redevelopment Committee to purchase Christmas
lights for the downtown Main Street trees.
Trustee Porch announced that Halloween Howl is scheduled for October
17 and October 18, 2003. |
| LEECH & ASSOCIATES |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
payment of $14,000.00 to Leech and Associates for the Highway 173 appraisals.
Following discussion and Trustee Caulfield saying that he would not have
a problem with the questioning of this invoice, because it’s not a very
detailed invoice, the motion and the second was withdrawn and this item
will be placed on the October 20, 2003 Village Board agenda for consideration. |
| SMITH ENGINEERING |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
payment of $19,701.75 to Smith Engineering, Invoice No. 38220 for the Deercrest/NeuHaven,
paid from escrow. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. A motion was made by Trustee Caulfield, seconded by Trustee Hanson to authorize payment of $21,079.82 to Smith Engineering, Invoice No. 317804 for the 2003 Road Program. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize payment of $15,203.94 to Smith Engineering, Invoice No. 318215 for Clublands Phase I Construction Observation, paid from escrow. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. A motion was made by Trustee Caulfield, seconded by Trustee Hanson to authorize payment of $11,876.30 to Smith Engineering, Invoice No. 318226 for EFPA Watermain Extension Construction Observation. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| UNIVERSITY OF IL |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
payment of $11,248.35 to University of Illinois, Invoice No. UPINAD01, for
basic law enforcement classes for Charles Smith, Nick Garcia and Rachel
Wargula. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| AUTHORIZE PAYMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
payment of the remaining accounts payable, dated 10/06/03 in the amount
of $290,007.77 as prepared by the Village Treasurer. On roll call, the vote
was:
YES: 4; Larson, Caulfield, Porch and Hanson. NO: 0. ABSTAIN: 1; Pierce. ABSENT: 1; Turner. THE MOTION CARRIED. |
| MANUAL CHECKS |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to approve
the manual checks written to date for the General ($306,517.96), Antioch
Police Pension ($395,721.96), Water and Sewer ($24,996.60), Payroll ($12,784.32)
and the Dolly Spiering Fund ($9,174.28) accounts. On roll call, the vote
was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| FINANCIAL STATEMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to approve
the financial statement for the month of August 2003 as prepared by the
Village Treasurer. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. Trustee Caulfield announced that we have collected approximately 1.1
million collected to date toward the repayment of the Dolly Spiering Fund
loan and that we are well on our way of retiring the utility tax as early
as spring/summer in 2004. Mayor Maravelas would like Administrator Probst
to contact the utility companies to estimate when we will collect the
remainder of the funds and to notify them of our intention to retire the
utility tax over a year in advance. |
| FIRE PREVENTION WEEK |
A motion was made by Trustee Hanson, seconded by Trustee Porch to approve
the proclamation designating October 5 - 11, 2003 as Fire Prevention Week
in the Village of Antioch. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| PICK-UP TRUCKS |
A motion was made by Trustee Hanson, seconded by Trustee Porch to award
the responsible bidder, Terrys Ford Lincoln Mercury, concerning the purchase
of two heavy duty pick up trucks in the amount of $46,392.00, as recommended
by Bill Smith, Superintendent of Public Works. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| FIVE-YARD DUMP TRUCK |
A motion was made by Trustee Hanson, seconded by Trustee Porch to award
the responsible bidder, Pedersen GMC, concerning the purchase of one (1)
Five yard dump truck in the amount of $59,298.00, as recommended by Bill
Smith, Superintendent of Public Works.
Trustee Pierce asked why we were awarding the bid to this company, when there appears to be lower bids. Trustee Hanson responded that Pedersen GMC met the specification requirements and the other companies did not. Trustee Pierce asked that more information be distributed to Board members explaining the reasons for awarding certain bids. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| R03-24 |
A motion was made by Trustee Larson, seconded by Trustee Hanson to approve
Resolution R03-24, entitled, Holiday Parade Resolution designating the Village
of Antioch’s Holiday Parade be held November 28, 2003 at 6:30 p.m. On roll
call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| RAFFLE LICENSE |
A motion was made by Trustee Larson, seconded by Trustee Hanson to issue
a raffle license to Westosha Lake Chorus, raffle tickets being sold on November
8, 2003. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| TAG DAY REQUEST |
A motion was made by Trustee Larson, seconded by Trustee Porch to approve
the Antioch Lions Club candy tag day request to solicit contributions at
various locations on October 10 and 11, 2003. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| BLOCK PARTY REQUEST |
A motion was made by Trustee Larson, seconded by Trustee Pierce to approve
the October 11, 2003 block party request for the Hidden Creek Drive cul-de-sac,
including the rain date of October 18, 2003. This item will be ratified
at the October 20, 2003 meeting and agenda. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| TOWNSHIP PARK NAME |
Claudette Skvarce, Antioch Township Trustee, said that the Township Board
is considering naming the park located on Rina and Highland, the “Vernon
H. Thelen Park.” Ms. Skvarce said that the Board is also considering naming
the 40 acre park located on Depot Street, in memory of Timothy H. Osmond.
Trustee Porch expressed her concern over naming another park in the village
“Osmond.” She believes this would cause confusion. Ms. Skvarce said that
although nothing has been finalized, there would a designation such as “sports
park” to the name to differentiate between the two parks. Trustee Larson
said that she would like to schedule a committee of the whole meeting within
the next month to discuss the combined park venture. The meeting date will
be published for those wishing to attend. |
| TRUSTEE PIERCE |
Trustee Pierce said that he is scheduling an Engineering Committee meeting
on 7:30 p.m. on October 16, 2003 in the Maplethorpe Room to discuss the
Sequoit Creek watershed. Trustee Pierce asked Clerk Rowe to post the meeting. |
| ATTORNEY |
Attorney Long discussed the resolution authorizing the execution and delivery
of an intergovernmental cooperation agreement and certain documents in connection
therewith, and related matters. |
| TABLE RESOLUTION |
Since Attorney Long would like time to get clarification on certain items
listed in the resolution and agreement, a motion was made by Trustee Larson,
seconded by Trustee Caulfield to table the discussion on the resolution
to the October 20, 2003 village board meeting. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. Attorney Long read aloud the following ordinance. |
| 03-10-39 |
A motion was made by Trustee Porch, seconded by Trustee Larson to waive
the second reading, approve and publish in pamphlet form an ordinance, 03-10-39,
entitled, ORDINANCE AMENDING SECTION 9-1-8 OF THE VILLAGE CODE REGARDING
MASONRY CONSTRUCTION WITHIN CERTAIN DISTRICTS. On roll call, the vote was:
YES: 5; Pierce, Larson, Caulfield, Porch and Hanson. NO: 0. ABSENT: 1; Turner. THE MOTION CARRIED. |
| ADJOURN |
A motion was made by Trustee Pierce, seconded by Trustee Larson to adjourn
the regular meeting of the Board of Trustees at 9:35 p.m. |
____________________
Candi L. Rowe, Clerk