BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
December 15, 2003
7:30 p.m.
| CALL TO ORDER | The regular meeting of the Board of Trustees was called to order by Mayor Maravelas at 7:30 p.m. in the Municipal Building: 874 Main Street, Antioch, IL. |
| ROLL CALL | Roll call indicated the following Trustees were present: Pierce, Larson, Caulfield, Porch, Hanson and Turner. Also present were Mayor Maravelas, Attorney Long and Clerk Rowe. |
| MINUTES 12/01/03 |
A motion was made by Trustee Pierce, seconded by Trustee Larson to approve
the minutes from the December 1, 2003 committee of the whole meeting with
the following correction:
On page 4486 under section entitled KAREN DUNHAM; Trustee Porch said that over the past two years, the Chamber has become more aware and sensitive to the time frames that Orchard Street is closed and next year, the Taste, can be set up on Wednesday instead. On roll call, the vote was: A motion was made by Trustee Larson, seconded by Trustee Pierce to approve the minutes from the December 1, 2003 regular meeting with the following correction: On page 4488 under section entitled CLOCK TOWER; He said that he didn’t have a chance to read the invoice and paperwork before the start of the meeting because it was not included in the agenda packet. On roll call, the vote was: |
| SANITARY SEWER BIDS |
Following the review of the letter of recommendation from Village Administrator
Probst, a motion was made by Trustee Porch, seconded by Trustee Hanson to
accept into the record the bids received on December 11, 2003 regarding
the sewer lining and sanitary sewer rehabilitation projects. On roll call,
the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| MAYOR | Mayor Maravelas wished everyone Happy Holidays and a prosperous and healthy new year. |
| 2004 MEETING DATES |
After review of the 2004 annual schedule of meetings for the Village Board
of Trustees, a motion was made by Trustee Turner, seconded by Trustee Larson
to approve the meeting dates as presented. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| CITIZENS |
Mayor Maravelas recognized those citizens present in the audience who wished
to address the board.
Mr. Eric Roe, Little Silver Lake Road resident, discussed his concerns regarding soil erosion and sediment controls and the recent problem at the Wal-Mart site. He asked if the Village intends to improve on the enforcement of our ordinances. Trustee Pierce said that he e-mailed Mr. Roe earlier this week informing him that when we were notified of the problem that we addressed it immediately. He also reported that regarding the Wal-Mart situation, Smith Engineering, Lake County and Stormwater management addressed the situation in a timely manner. He said that as far as he knows the matter has been corrected and they are looking at additional measures in correcting that problem. Trustee Pierce said that the board appreciates being notified when something occurs. Trustee Pierce announced that we have a new engineer on board, and as time goes by, Mr. Roe will see the village is being aggressive in the SMC issue. Mr. Roe said that in an e-mail he received from Trustee Pierce, the word ‘terrorized’ was used and he has concern regarding that term being used. Mr. Roe asked if he is terrorizing the village. Trustee Pierce said that he didn’t say that he was terrorizing the village, but he understands that Mr. Roe has actions and tendencies to terrorize the village employees when he comes in screaming and hollering. Trustee Pierce asked that Mr. Roe treat employees with courtesy and he will receive the same from us. Mr. Roe said that he is offended by the remarks and believes this a serious allegation. |
| EASEMENTS | Attorney Bob Long reported that the Attorneys for Wal-Mart informed him that they have easement agreements worked out with all the necessary landowners and they should be getting their final easements in place in the very near future. The project is moving forward regarding the curb cuts from IDOT and Lake County Division of Transportation. Mayor Maravelas said it appears that Wal-Mart will be receiving everything they’ve requested from the State. Attorney Long said that is correct. |
| PZB03-14 |
Robert Silhan, Director of Planning, Zoning and Building, reviewed the following
Planning and Zoning Board’s letter of recommendation dated December 4, 2003
regarding the proposed amendment to the Comprehensive Plan based upon the
East Route 173 Corridor Study, PZB03-14;
The Planning and Zoning Board conducted a public hearing on Wednesday, December 3, 2003 following notification as required by State Law and Village Ordinance. Presenting the petition was Robert Silhan, Director of Planning, Zoning and Building for the Village. Mr. Silhan indicated that the hearing notice was published in all three local newspapers, more than 15 days in advance. The certificates of publication are in the Clerk’s file. The public hearing draft of the proposed amendment is dated October 31, 2003 and is based upon the East Route 173 Corridor Study, as revised and received on October 9, 2003. The study was prepared by SEC Planning Consultants, Valerie S. Kretchmer Associates, Inc. and Smith Engineering Consultants, Inc. Previous drafts were prepared following the May 29, 2003 Open House and subsequent July 10th and September 11th workshop discussions of the Planning and Zoning Board. The public hearing draft is a further revision based upon Village Board discussion at a special meeting conducted on September 29, 2003. Bob Silhan explained that the plan does not change the zoning on any property, but it can and will be used to consider future zoning petitions. He also indicated that State Law provides municipalities with limited extra-territorial jurisdiction of unincorporated land up to one and one-half miles of their corporate limits. Clearly new annexations continually increase that territory, so municipalities’ plans typically cover significant territory beyond their current boundaries. Mr. Silhan highlighted the changes that were made based upon the Village Board’s September 29th workshop discussion, (which followed that last P&Z Board workshop). During the Board’s deliberation, Bob McCarty asked about some language concerning dark sky lighting. This had been discussed at a workshop session and is based upon concerns raised about current lighting regulations and their enforcement. Following further discussion, Bob Silhan recommended the following revised language for the last bullet-point under “Light fixtures” on the bottom of page 45, (new language italics): “Indirect light designs should strictly limit light pollution, including both glare and level illumination, onto surrounding residential properties.” There were ten persons in the audience, only one of whom spoke in opposition to the plan. That opponent, others in the audience, and Board Members expressed concern over traffic impact and the reactive nature of the Illinois Department of Transportation, particularly as compared to the proactive plans and policies of the Wisconsin Highway Department. Mr. Silhan pointed out that development is coming this way whether we like it or not, and it would be best to plan for it and thereby control it as best we can. In response to another question from the audience, it was noted that proposed buildings over 90,000 square feet would be required to be part of a PUD and reviewed through the public hearing process. As part of a PUD, the Village will continue its policy of requiring traffic impact studies that will likely result in required highway improvements, subject to the approval of the appropriate highway authority. Following further Board discussion, Carol Keller moved, Bob McCarty seconded to recommend APPROVAL of PZB03-14, with the language change concerning lighting as discussed. Roll call vote: YES: 5; Ipsen, McCarty, Cole, Keller and Baba. |
| DISCUSSION |
Trustee Larson asked if we should change the code before we can enforce
the level of illumination. She asked if it’s within the candle power they
are allowed to do and if it spills over to residential, how would we enforce
that. Robert Silhan, Director of Planning, Zoning and Building, said there
are a number of guidelines within this study and within this plan at this
point, are guidelines. Subsequently, these guidelines will have to be presented
to the Board in ordinance form. He went on to say, that for those properties
where this Board may consider annexation to the village, these guidelines
may in fact become part of an annexation agreement or a PUD.
Following further discussion, a motion was made by Trustee Pierce, seconded by Trustee Porch to accept into the record the Planning and Zoning Board’s letter of recommendation dated December 4, 2003 regarding the proposed amendment to the Comprehensive Plan based upon East Route 173 Corridor Study; PZB03-14. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| CHAMBER EVENTS |
Trustee Porch reviewed the Chamber of Commerce’s 2004 events as listed and
said the Chamber is looking for Board approval of these events that would
be located on Skidmore Drive and the Orchard Street extension. Trustee Turner
said since the residents who live on the east side of town use Orchard Street
to come downtown, she asked if the events could be held on Skidmore Drive
and not close Orchard Street. Mayor Maravelas said more people come into
our village for these events. Trustee Caulfield indicated that he agreed
with Trustee Turner and said the December 1 meeting with the Chamber Directors
was productive, he would like to see the events move off of Orchard Street
and take another look at the area on Skidmore with possibilities of covering
the retention/detention areas. Trustee Porch said that at the December 1
meeting, there was discussion regarding closing Orchard Street for lessor
periods of time by rescheduling the set up times. Trustee Hanson said that
we are working harder with signage and educating people when these events
are held.
A motion was made by Trustee Hanson, seconded by Trustee Pierce to approve the 2004 Antioch Chamber of Commerce events on Skidmore and Orchard Street; Summer Arts & Crafts Faire - June 19 & 20; Antioch’s Taste of Summer - July 22 through July 25; and Fall Arts & Crafts Faire - September 11 & 12. On roll call, the vote was: YES: 5; Pierce, Larson, Caulfield, Hanson and Turner. |
| MAIN ST. TREES | Trustee Porch said they have received many positive comments regarding the lights on the Main Street trees. Mayor Maravelas said that he directed Administrator Probst, if there is money available next year, the trees on Lake Street to St. Peter’s Church would have similar lights. |
| DAM, SNELL & TAVEIRNE |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
payment of $18,950.00 to Dam, Snell & Taveirne, Ltd., invoice #0169331 for
the fiscal year ending April 30, 2003 audit and additional accounting services.
On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| ENVIRONMENTAL SAFETY |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
payment of $21,807.60 to Environmental Safety Group, invoice #3409 for the
purchase of two (2) thermal image cameras. One half will be reimbursed by
the District. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| LYONS RYAN FORD |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
payment of $20,583.00 to Lyons Ryan Ford, invoice #39814 for the purchase
of a new squad car. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. A second invoice #39942 from Lyons Ryan Ford for the purchase of a second squad car, in the amount of $20,583.00, will be placed on the December 22, 2003 special meeting agenda for consideration. |
| MORRISON & MORRISON |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
payment of $19,525.18 to Morrison & Morrison, P.C., invoice #6064 for land
acquisition. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| R&B ENTERPRISE |
A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize
payment of $11,503.36 to R&B Enterprises for the final payment on the land
on the east side of Main Street. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| SHEPARD CHEVROLET |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
payment of $15,897.00 to Shepard Chevrolet, invoice #GSVT8K-1, for the purchase
of a 2004 Venture. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| SMITH ENGINEERING |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize
payment of $13,284.80, paid from escrow, to Smith Engineering, invoice #319352,
project #020474-02 for the EFPA Sanitary Sewer extension construction observation.
On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. A motion was made by Trustee Caulfield, seconded by Trustee Porch to authorize payment of $17,851.80, paid from escrow, to Smith Engineering, invoice #319359, project #020850 for Deercrest/N.Haven subdivisions. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| SMITH ENGINEERING |
A motion was made by Trustee Caulfield, seconded by Trustee Turner to authorize
payment of $12,327.35, invoice #319366, project #030247 for the WWTP management
assistance.
Mayor Maravelas asked Tim Hartnett, Smith Engineering consultant present in the audience, what management assistance involves. Mr. Hartnett said they were asked several months ago to provide assistance to our operators, on a technical basis, for the operation of the wastewater treatment plant. He said they visit the site once or twice a week and spend a couple of hours with the operators. They also created punch lists over the summer for the operators to work with and offer any assistance staff may need. Trustee Hanson asked for itemized invoices in the future. Mr. Hartnett indicated that he will provide itemized invoices in the future. On roll call, the vote was: YES: 5; Pierce, Larson, Porch, Hanson and Turner. A motion was made by Trustee Caulfield, seconded by Trustee Pierce to authorize payment of $459,443.89 to Payne & Dolan, invoice #450339-01; Smith Job #ANTI030031-6 for the 2003 street resurfacing. On roll call, the vote was: YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| AUTHORIZE PAYMENT |
A motion was made by Trustee Caulfield, seconded by Trustee Hanson to authorize
payment of the remaining accounts payable in the amount of $806,974.58 and
as prepared by the Village Treasurer. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| MANUAL CHECKS |
A motion was made by Trustee Caulfield, seconded by Trustee Pierce to approve
the manual checks written to date for the water and sewer account in the
amount of $110,054.50, the payroll account in the amount of $6126.71, the
Dolly Spiering Fund in the amount of $11,733.48, the general account in
the amount of $175,877.07, the Clock Tower Fund in the amount of $2,500.00
and the Downtown Improvement Fund in the amount of $92,182.50. On roll call,
the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| SPIERING CD |
Following review of the memo dated December 9, 2003 from Village Treasurer
Lori Folbrick, a motion was made by Trustee Caulfield, seconded by Trustee
Pierce to authorize the Village Treasurer to place the Dolly Spiering CD
#0100058246 into an 18-month variable rate CD at the State Bank of the Lakes.
On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| WATER & SEWER CD | A motion was made by Trustee Caulfield seconded by Trustee Pierce to authorize the Village Treasurer to roll the Water & Sewer CD for a term of 286 days. Following discussion, the motion and second was withdrawn and Administrator Probst will review the CD information and place it on the December 22 agenda for discussion. |
| OFFICER MORENO |
After reviewing the letter dated December 8, 2003 from Police Chief Fagan,
a motion was made by Trustee Hanson, seconded by Trustee Pierce to place
police officer Alexander Moreno on full time status. On roll call, the vote
was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| DISPATCHER WUORNEMA |
After reviewing the letter dated December 8, 2003 from Police Chief Fagan,
a motion was made by Trustee Hanson, seconded by Trustee Porch to place
police dispatcher Dennis Wuornema on full time status. On roll call, the
vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| TRUSTEE LARSON |
Trustee Larson discussed the combined village / township park and the proposed
draft intergovernmental agreement. Ms. Larson said that Antioch Township
approved an intergovernmental agreement at their last meeting and she would
like to call a committee meeting to review the draft agreement. Trustee
Larson scheduled a parks and license committee meeting on Thursday, December
18, 2003 at 6:00 p.m. A copy of the draft agreement will be distributed
to board members for their review.
Trustee Larson said that at the last board meeting the Mayor instituted an employee of the year policy and she thought that was very nice. She thought that public works superintendent Bill Smith was a worthy person to receive the award. She said that we have two long time employees here in Bob Silhan and Clerk Rowe and they have both have had a very busy year. She said that we have many other wonderful employees and she wanted to say thank you to all employees for their dedication and hard work. |
| TRUSTEE PIERCE | Trustee Pierce welcomed new staff engineer Christian Nyberg. He also announced that on January 28, 2004 there will be a bid opening for the senior center addition and alterations. There was a discussion regarding the addition to the senior center with Trustee Caulfield saying that he doesn’t recall approving the addition. He said that he specifically remembers asking if approving the variation approves the project and he was assured that it did not. Trustee Pierce said the board approved the variance and the Belli & Belli contract and that we reserve the right to reject any and all bids received. He also said that we haven’t accepted the bid but need to get the bids to determine the cost of the additions and alterations. Mayor Maravelas asked if it’s the village’s money or the seniors money. He said the board should look at the long term costs of payroll and other obligations that is the village’s responsibility. Trustee Pierce said that technically, it’s the village’s money, but ethically and morally, the money belongs to the senior center. Trustee Larson said that we need to provide services to our seniors and that we’ve had the benefit of the seniors paying their own way all this time. She also said that if the money goes away next year, we are still obligated to provide services to our seniors. |
| TRUSTEE PORCH | Trustee Porch introduced Karen Dunham, President, Antioch Chamber of Commerce and Industry who said that on behalf of the Chamber Board, they would like to pledge $5000.00 to be used toward the SMC village study. Mayor Maravelas and the Board of Trustees thanked Ms. Dunham and members of the Chamber Board of Directors for their support. Trustee Pierce discussed the recent meeting with the Village Trustees and Chamber Directors. He said that appreciates their involvement. |
| ATTORNEY |
Attorney Bob Long reviewed the following ordinances:
First reading: Ordinance approving an amendment to the Antioch Comprehensive Plan relative to the East Route 173 Corridor from Grimm Road to I-94; PZB03-14. This item will be placed on the January 5, 2004 agenda for consideration. First reading: An Ordinance amending Chapter 8 of Title 1 of the Municipal
Code of Antioch. This item will be placed on the January 5, 2004 agenda
for consideration. |
| EXECUTIVE SESSION |
A motion was made by Trustee Hanson, seconded by Trustee Porch for the Mayor
and Board of Trustees to go into executive session at 9:00 p.m. to discuss
pending litigation and personnel. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| RETURN |
A motion was made by Trustee Larson, seconded by Trustee Pierce for the
Mayor and Board of Trustees to return from executive session to the open
meeting at 11:25 p.m. with no action taken. On roll call, the vote was:
YES: 6; Pierce, Larson, Caulfield, Porch, Hanson and Turner. |
| ADJOURN |
A motion was made by Trustee Larson, seconded by Trustee Pierce to adjourn
the regular meeting of the Board of Trustees at 11:26 p.m. |
____________________
Candi L. Rowe, Clerk