BOARD OF TRUSTEES, REGULAR MEETING
Municipal Building: 874 Main Street, Antioch, Illinois
March 1, 2004
7:30 p.m.
|
CALL TO ORDER |
Trustee Porch called the regular meeting of the Board of Trustees to order at 7:35 p.m. in the Municipal Building: 874 Main Street, Antioch, IL. |
| ROLL CALL | Roll call indicated the following Trustees were present: Pierce, Caulfield, Larson, Hanson and Turner. Also present were Mayor Pro-Tem Porch, Attorney Long and Clerk Monroe. Absent: Mayor Maravelas. |
| MAYOR PRO-TEM |
A motion was made by Trustee Turner and seconded by Trustee Larson to appoint
Trustee Porch as Mayor Pro-Tem for the meeting. On roll call the vote was:
YES: 5: Pierce, Caulfield, Larson, Hanson and Turner |
| MINUTES 02/02/2004 |
A motion was made by Trustee Larson, seconded by Trustee Pierce to approve
the minutes from the February 2, 2004 meeting with the following corrections:
On page 4535: Change Judy to Lake County Board Member Judy Martini On roll call the vote was: YES: 6: Pierce, Caulfield, Hanson and Turner |
| MINUTES 02/17/2004 |
A motion was made by Trustee Larson, seconded by Trustee Pierce to approve
the minutes from the February 17, 2004 meeting with the following corrections:
On page 4547: Change Director Pierce to Director Silhan On roll call the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner |
| MAYOR |
Appoint Greg Henning A motion was made by Mayor Pro-Tem Porch and seconded
by Trustee Pierce to appoint Greg Henning to the Redevelopment Commission.
Trustee Larson asked if Trustee Porch knew what the length of the term was. Trustee Porch stated she did not know and asked Redevelopment Commission Chairman Pete Lezeau, who was in the audience, if he knew. Chairman Lezeau stated he was not sure. Trustee Larson asked Clerk Monroe to find out the length of the term. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Kevin Schoudel A motion was made by Trustee Porch and seconded by Trustee Hanson to transfer Kevin Schoudel from the status of member to alternate on the Redevelopment Commission. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner |
| CITIZENS |
Mayor Pro-Tem Porch recognized those citizens present in the audience who
wished to address the board.
Steven Ogden Steven Ogden, of 22274 W. Highway 173, started by thanking the Village of Antioch for working with the water issue. He stated, in terms of the sewer, that they are just waiting on correct paper work. Attorney Long responded that he tried to put a letter together, but that he didnt have all of the information necessary. He also stated that he understood that there were some problems with the legal descriptions of the parcels. Mr. Ogden stated that some of the pages said 30 feet and some said 20 feet. Steven Ogden He also stated that the citizens have been trying to get this resolved. Attorney Long stated that the Village appreciates the citizens help. Paul Green Paul Green, of 43225 N Trevor, started with his first item, regarding the easements. He stated that there are many citizens being pushed by developers. He asked that the second reading on the easement ordinance not be waived, since a lot of citizens might not be aware of the proposal and that they might have questions. Mr. Greens second item was in regard to the Science Olympia competition that District 34 competed in. He stated that the science team does not get the recognition that they deserve. The team took 6th place and is going to the state competition. He stated that this year the children received awards in 1st through 4th place and he wanted to make sure the community was aware of the great job they have done. Mayor Pro-Tem Porch thanked Mr. Green for bringing this to everyones attention. Eric Skoog of 624 Meridian Way, stated that he is on the District 34 referendum committee. He stated that he was here tonight to talk about two upcoming events. The first event is a parade, a rally for children, which will occur on March 13, 2004 at 10:00 a.m. The parade will start at Hillcrest school and will end at Antioch Elementary School. If enough people participate, then there will be three parade routes. One group will start at Hillcrest, one at the High School and he final group at the Antioch Upper Grade School and all will end at the Antioch Elementary School. The second event is a talent show on March 14, 2004 at 6:30p.m. The talent show will be held in the Antioch Community High School Auditorium. He wanted to extend the invitation to the whole community to attend. Mayor Pro-Tem Porch asked Mr. Skoog if there was anything else that he
wanted to add. He stated that he did, that he wanted to remind everyone
to vote for the referendum on March 16, 2004. |
|
AGENDA |
Trustee Pierce requested that the CorLands report be moved up in the Agenda, since the representatives from CorLands had to drive up from Chicago. |
| PARKS AND LICENSE |
CorLands Representatives from CorLands, Ed Uhlir and Erica Coslor, made
a presentation regarding open land in Antioch. They also explained how they
work to help towns buy open land before it is developed.
Jack Fields, of 685 Asbury, asked if the open land average took into consideration all of the forest preserve land that surrounds Antioch. Mr. Uhlir responded that the land considered consisted of active recreation land only. Trustee Pierce thanked Mr. Uhlir and Ms. Coslor for coming to make the presentation and for doing the study. He stated that the study was just what was needed and he was looking forward to a relationship with CorLands in the future. Trustee Larson stated that it looked like the Village was on the right
track with open land and that the report was very interesting. |
| AGENDA | Mayor Pro-Tem Porch requested that the Bid Recommendation, for the Antioch Senior Center Addition and Alterations, be moved up in the Agenda as well. |
| ENGINEERING AND SENIOR SERVICES |
Bid Recommendation Trustee Pierce read a letter from Engineer Chris Nyberg
regarding the recommendation to award to Senior Center Addition and Alteration
bid to Carmichael construction. Trustee Pierce made a motion to award the
construction contract to Carmichael construction with the specification
that a performance bond is required. Trustee Larson seconded the motion.
On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner |
| PLANNING, ZONING AND BUILDING |
PZB 04-01 - Trustee Turner stated that based on the positive recommendation
from the Planning and Zoning Board that she moves to accept, in principal,
PZB 04-0l Landmark Pointe Re-subdivision and directs the Village Attorney
to draft the appropriate paperwork. Trustee Larson seconded the motion.
Attorney Long indicated that there is an ordinance for this item later on in the agenda. On roll call, the vote was: Buena Terrace Final Plat Trustee Turner stated that based on an agreement with School Districts 34 and 117 she moves to accept final plat of subdivision agreement. The motion was seconded by Trustee Pierce. Attorney Long indicated that there is an ordinance for this item later on in the agenda. On roll call the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Other Business Trustee Turner read a statement, prepared by the Planning, Zoning and Building department, regarding Municipal Authority Building Codes.
|
| INDUSTRIAL, RETAIL, REDEVELOPMENT, CIVIC AND COMMUNICATIONS | Grand Openings Mayor Pro-Tem Porch reminded everyone of the three grand openings occurring Saturday, March 6, 2004 at 9:00 a.m. and asked that all or some of the Trustees be present. |
| FINANCE AND ADMINISTRATOR |
Accounts Payable Trustee Caulfield motioned to authorize payment of the
remaining accounts payable in the amount of $210,313.80, as prepared by
the Village Treasurer. Mayor Pro-Tem Porch seconded the motion. On roll
call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Manual Checks Trustee Caulfield motioned to approve the manual checks written to date for the water and sewer account in the amount of $20,927.54, the payroll account in the amount of $23,696.79, the Dolly Spiering Fund in the amount of $2,814.09 and the general account in the amount of $321,144.51. Mayor Pro-Tem Porch seconded the motion. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Escrow Invoices Trustee Caulfield stated he was not sure why the escrow invoices were on the agenda. Mayor Pro-Tem Porch suggested that perhaps Administrator Probst knew why. Administrator Probst stated that in the past that Trustees had asked for them to be included, so now they are being included. Mayor Pro-Tem Porch stated that if escrow were going to be on the agenda, that the payment to Ellen Tossey should be included. Administrator Probst explained that it was not a payment, but a return. Other Business Trustee Larson stated that Chris Leinhardt, Chairman of the Park Commission, asked her when the parks fund would be separated into a different account. She stated that she understands the financial issues the Village is facing and that funds needed to be shifted. She asked when the funds might be separated, since the Park Commission would like to purchase land, as was suggested in the CorLands report. Trustee Caulfield responded by saying that the park funds are being handled in the way the previous administrators and auditors of the Village had recommended. He also stated that he has been asking for outside assistance in restructuring the finances and separating the park funds is one of the items that needs to be corrected. Mayor Pro-Tem Porch stated that it does not mean that it has to be handled that way in the future. Trustee Larson stated that when a new home is purchased that money from the permit goes to the park fee and the expectation is that the money would be used for park improvements. She stated that the Park Commission is only asking that the money be used for what it is intended to be used for. Trustee Caulfield asked if the Park Commission has formally approached the Board to spend the money that is in the fund. He stated that he is not aware of a request. Trustee Pierce stated that, as he has looked through the audit and the financial statements, it is apparent that every fund goes into the general, water and sewer or other fundS. He stated that the goal of straightening out the finances is to have every fund into separate funds. Parks Director Laurie Stahl stated that a park improvement plan is prepared and approved by the Board each year. She stated that it is showing that there is $320,000.00 in the parks acquisition fund and that there are a lot of parks that need to be developed. Other Business Trustee Larson thanked this administration and the Mayor
for putting together an ad-hoc committee that worked to solve the problems
with SMC. She recommended that another ad-hoc committee be put together,
utilizing the financially talented citizens of this community. |
| PUBLIC SAFETY, PUBLIC WORKS AND UTILITIES |
Approval of East Sub Sewer Rates and Approval of Bond Ordinance A motion
was made by Trustee Hanson and seconded by Trustee Turner to table these
items. On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Ordinance Trustee Hanson stated that there were several ordinances on the agenda and he would turn them over to Attorney Long. Attorney Long stated that some of these ordinances should have been referred to committee. He then explained that the first ordinance dealt with applying the bike and skate regulations to motorized and non-motorized scooters. The second ordinance would make a technical amendment to the definition of disorderly conduct. The third ordinance would more clearly define overweight trucks, closer to the state regulations and the last ordinance deals with curfew violations. Attorney Long suggested that these ordinances be tabled to committee. Trustee Hanson made a motion to table these ordinances to committee and Trustee Pierce seconded the motion. Trustee Caulfield asked if these were a result of specific situations. Attorney Long responded that these were requested by Police Chief Fagan when he started and they have just been in the works for a while. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Ordinance 04-03-04 Attorney Long stated that the next ordinance does not change anything, that it is strictly re-codifying or making technical changes to speed limits. He asked for a motion to waive the second reading. A motion was made by Trustee Hanson, seconded by Trustee Caulfield to waive the second reading, approve and publish in pamphlet form an ordinance, 04-03-04, entitled, AN ORDINANCE RECODIFYING THE SPEED LIMITS OF VARIOUS ROADS WITHIN THE VILLAGE LIMITS. Trustee Pierce stated that it appears that there are changes to some of the speed limits and that he suggests that it should be sent back to committee before the second reading is waived. Trustee Caulfield stated that his second stands. He asked Attorney Long if the ordinance has to pass tonight. Attorney Long stated that the speed limits should be in the record book. Trustee Hanson stated that this could be addressed in committee afterwards. Trustee Pierce stated that it would be fine. Trustee Larson clarified that the waiving of the reading would be approved and then it would be discussed in committee. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Ordinance 04-03-05 Attorney Long read the ordinance and asked for a motion to waive the second reading. A motion was made by Trustee Pierce, seconded by Trustee Turner to waive the second reading, approve and publish in pamphlet form an ordinance, 04-03-05, entitled, AN ORDINANCE AUTHORIZING ACQUISITION OF EASEMENTS FOR EXTENSION OF THE VILLAGES WATERWORKS AND SEWERAGE SYSTEM. Mayor Pro-Tem Porch stated that there is an exhibit A and that she did not get exhibit A. Attorney Long explained that the exhibit listed the legal descriptions of the properties. Engineer Chris Nyberg showed the Trustees a map with all of the easements in question. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner |
| PARKS AND LICENSE CONTD |
Raffle License Trustee Larson made a motion to issue a raffle license
to the Antioch Chamber of Commerce for April 15, 2004 through July 24, waiving
the fee. Trustee Pierce seconded the motion. On roll call the vote was:
YES: 6: Pierce, Larson, Caulfield, Hanson and Turner Liquor License Trustee Larson motioned to issue a one-day liquor license to the Emmons PTO Auction, on April 24, 2004 and to waive the fee. Trustee Turner seconded the motion. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Tag Day Request Trustee Larson motioned to allow the request of the VFW Post 4551s Buddy Poppy Days between May 21 22, 2004. Mayor Pro-Tem Porch seconded the motion. Trustee Pierce asked if the American Legion was associated with the VFW. Margaret Cole, from the audience, answered that they are separate entities. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Executive Session Trustee Larson stated that the executive session was no longer needed.
|
| ENGINEERING AND SENIOR SERVICES CONTD |
Other Business Trustee Pierce reminded everyone of the SMC meeting on
Thursday, March 4, 2004 at 6:30 p.m., in Libertyville.
Other Business Trustee Larson asked about the photo opportunity regarding
the donation of the 8-person van from Raymond Chevrolet to the Antioch
Senior Center. Mayor Pro-Tem Porch stated that it was at 10:00 a.m. the
next morning at the Senior Center. |
| VILLAGE ATTORNEY |
Ordinance 04-03-06 Attorney Long read the ordinance and stated that it
was up to the Board if they wanted to waive the second reading. A motion
was made by Trustee Turner, seconded by Trustee Larson to waive the second
reading, approve and publish in pamphlet form an ordinance, 04-03-06, entitled,
AN ORDINANCE APPROVING THE PRELIMINARY PLAT OF RE-SUBDIVISION FOR CERTAIN
LOTS IN THE LANDMARK POINTE SUBDIVISION FILE NO. PZB 04-01.
Trustee Pierce stated that this ordinance eliminated some lots making the current lots larger and that was a good thing. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Ordinance Attorney Long read the ordinance, entitled AN ORDINANCE APPROVING THE FINAL PLAT OF THE RE-SUBDIVISION OF LOTS 4 THROUGH20 IN ANTIOCH HILLS SUBDIVISION; (W ½ SEC. 17 T46N, RIOE) (BUENA TERRACE); PZB 02-15. Trustee Turner stated that the ordinance would carry over to the second reading. Trustee Pierce indicated that this also was a situation where the lots were being enlarged. Parking Lot Donation Attorney Long read the resolution for the Metra parking lot donation. Mayor Pro-Tem Porch made a motion to pass the resolution as presented. The motion was seconded by Trustee Turner. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Mayor Pro-Tem Porch stated that the Village would like to thank the Smiths for their generosity. School District 34 Agreement Attorney Long stated that this should not have been added to the agenda and asked that it be tabled until the fist meeting in April. Mayor Pro-Tem Porch made a motion to table to item until the first meeting in April. Trustee Pierce seconded the motion. School District 34 Agreement On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Executive Session Attorney Long stated that a Trustee requested an executive session for personnel and another for litigation. A motion was made by Trustee Pierce and seconded by Mayor Pro-Tem Porch for the Mayor and the Board of Trustees to move into executive session at 8:48 pm. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner Return Trustee Pierce made a motion for the Mayor and the Board of Trustees to return from Executive Session to the open meeting at 9:02, with no action taken. Trustee Larson seconded the motion. On roll call, the vote was: YES: 6: Pierce, Larson, Caulfield, Mayor Pro-Tem Porch, Hanson and Turner |
| ADJOURNMENT | A motion was made by Trustee Larson and seconded by Trustee Hanson to adjourn the regular meeting of the Board of Trustees at 9:03 pm. |
____________________
Amy S. Monroe, Village Clerk