YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Antioch Garden Club – Trustee Larson summarized a letter, addressed to Mayor Maravelas, from the Garden Club regarding their 9th Annual Garden Walk.

Parks Director and Public Works Superintendent Memos – Mayor Maravelas asked Parks Director, Laurie Stahl to summarize letters from herself and Superintendent of Public Works, Bill Smith regarding the park maintenance crew. Director Stahl explained how coordination of employees from Public Works and the Parks department would be a better solution than separation, given the Village’s current financial situation.

Rail Road Safety – Mayor Maravelas introduced Mr. Alan Knutsen and Mr. Robert T. Schieck, who gave a presentation on the Rail Road Safety, relating to the Train Horns. Mr. Knutsen requested that a Resolution be passed regarding train horns and that it be done prior to April 19, 2004, the deadline for filing complaints.

Trustee Porch asked Lake County Board Member Judy Martini what the County’s position on this matter is. Ms. Martini responded that County is not taking a position, but that she would be happy to make calls to help support the Village. Trustee Porch questioned her response and Ms. Martini stated that this was not a County issue that it was a Federal issue.

Mr. Knutsen stated that they way to make changes is to get the Mayors involved, that when the Mayors are involved that the legislators start to pay attention. He also stated that Mayor Maravelas has been the most aggressive Mayor in Lake County, regarding this train issue.

Mayor Maravelas stated that a special meeting would be needed to present the resolution.

Trustee Larson questioned the legal ramifications to the Village, should the resolution be passed and an accident occur. Attorney Long stated that the resolution that will be presented is not asking the Rail Roads to not blow their horns, but asking the Federal Railway Authority (FRA) to reconsider it’s decision.

Trustee Pierce stated that if this was going to the FRA that it should also go to our state representatives.

Utility Tax – Mayor Maravelas stated that two years ago that a utility tax was imposed to help repay the Dolly Spiering money. He stated that the re-payment occurred early and that as of May 1, 2004 the utility tax would be ended. He also stated that this would be discussed further under the Finance and Administrator report.

Lake Tranquility – Mayor Maravelas read a letter regarding Lake Tranquility, requesting that the Village provide $2,115 to help clean up Lake Tranquility. Trustee Pierce made a motion, seconded by Trustee Porch, to provide $2,115 for the clean up of Lake Tranquility. On roll call, the vote was:

YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Clock Tower – Senior Planner George Sakas stated that the results from the soil boring were negative, which is good and that the cost of the testing was $2500.00. He stated that the Board needed to approve the $2500.00 expenditure. Senior Planner Sakas provided a summary of the committees funding plans and the next steps that would be taken.

Trustee Pierce made a motion to approve the expenditure and it was seconded by Trustee Hanson. On roll call, the vote was:

YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Trustee Larson stated that North Ridge Church, which holds it’s services at the High School, was not asked to move that they stated the would move because of the parade.

Mr. Cole asked if all churches were notified of the parade time.

Trustee Caulfield asked if all churches were notified of the parade time. Trustee Porch stated that the churches on Main Street were notified.

Trustee Hanson asked if the parade time could be changed to accommodate the residents that would be attending a church service at the parade start time. Trustee Caulfield stated that he had the same question and also asked if a survey of the churches in the community was performed to determine the exit time of church services.

Parks Director Stahl stated that because of the other 4th of July activities the parade start time cannot be pushed back. Her suggestion had been to move the parade to the 3rd of July, but she stated she was told that the Board wanted the parade to be on the 4th of July.

After Board discussion, it was decided that the parade would remain on the 4th of July and would start at 11:00 a.m.

Trustee Larson made a motion to approve the petition for zoning variance to allow a 190-foot cell phone tower at 351 Main Street. Trustee Hanson seconded the motion.

Trustee Porch requested that the language on condition number ten be changed to require that other companies be allowed to use the tower. Trustee Larson stated that at the Planning and Zoning Board meeting that this was discussed.

John Vondran, the attorney for US Cellular stated that they would welcome co-location.

Trustee Porch stated that Trustee Turner wanted a light to be on the tower. Sean Noonan, the project manager with US Cellular, stated that the FAA must decide if a light on the cell tower is necessary.

Trustee Pierce asked if US Cellular owns the tower. Mr. Noonan stated that it is owned by US Cellular. Trustee Pierce asked what is done if another company wants to put up a tower. Mr. Noonan explained that it is easier to share a tower than to construct a new one, so other cellular companies would contact US Cellular to co-locate.

Trustee Pierce stated that he is concerned with the driveway being shared. Jim Meyer, the property owner where the cell tower will be located, stated that driveway in questions is a private driveway and that there is a lease in place. Trustee Larson asked if the use of the driveway is in the lease. Mr. Meyer stated that is correct and that the agreement has been recorded with the County.

Trustee Pierce asked if there was any response from individual’s living in Oakwood Knolls. Mr. Meyer stated that there was not any response from anyone living in Oakwood Knolls.

Mr. Meyer stated that the biggest concern that residents had was concerning the light. He stated that a light will only be placed on the tower, if it is required, so that the residents won’t be disturbed if it is not required.

Trustee Pierce asked if a soil boring was done to ensure that the tower would not fall over. Mr. Noonan stated soil borings are done and that the construction of the tower is based on the results of the soil borings.

Mayor Maravelas asked how long the lease is. Mr. Meyer stated that it is a 5-year lease with four renewable options. Mayor Maravelas asked how the tower would be removed if the company went bankrupt. Mr. Meyer stated that the removal of the tower is a part of the contract.

Trustee Caulfield asked if the number of 12 antennas included any Village towers. Mr. Meyer stated that the number included the Village’s antennas, to reduce eyesore. Attorney Long stated that this is the same condition as was put on the tower on Route 173.

On roll call, the vote was:
YES: 4: Larson, Caulfield, Porch and Hanson
NO: 1: Pierce
ABSENT: 1: Turner
THE MOTION CARRIED

PZ Committee Meeting – Senior Planner Sakas stated that there is going to be a Planning and Zoning Committee Meeting regarding the Water and Sewer recapture agreement with Neumann Homes.

Fire Impact Fees – Senior Planner Sakas stated that the Planning and Zoning Board meeting for April 8, 2004 was canceled and rescheduled for April 22, 2004 and that the Fire Impact Fees public hearing would be on the agenda.

Resolution 04-04 – Senior Planner Sakas stated that Kennedy Homes have meet the requirements of the Village’s Subdivision Ordinance to be put on a one-year maintenance and to have their bond reduced. He stated this is done with a recommendation from himself and the Village Engineer.

Trustee Porch, seconded by Trustee Larson, made a motion to approve resolution 04-04, entitled RESOLUTION OF APPROVAL FOR SUBDIVISION IMPROVEMENTS FOR TIFFANY FARMS PHASE II. On roll call, the vote was:

YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Other Business – Trustee Porch asked Dr. Hunt if he had an item that he would like to discuss. Dr. Hunt stated that there was a land agreement between Neumann Homes and District 34 that he thought was going to be on the agenda tonight. Attorney Long stated that the item was tabled to this meeting, but did not get on the agenda.

Trustee Caulfield asked who the point of contact for the Village is. Trustee Porch stated that it would be herself or Special Events Planner Billie Horton. Trustee Caulfield stated that the agreement does not say $3,600.00. Trustee Porch stated that the Village can give less and that she hopes it will be less because of advertisement.

Trustee Porch stated that it is anticipated that this tournament will generate over a million dollars for the local economy.

On roll call, the vote was:
YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Trustee Pierce made a motion to authorize the Mayor to sign the agreement. Trustee Porch seconded the motion. On roll call, the vote was:
YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

885 Civic Club Carnival – Trustee Porch stated that the 885 Civic Club is requesting that the Orchard Extension Street be closed on Monday, May 3, 2004 to set up the Carnival.

Trustee Caulfield stated that he thought this issue had already been discussed. Trustee Porch stated that it had not been discussed for the 885 Civic Club.

Trustee Caulfield asked if a formal plan had been adopted to handle traffic with the road closure. Trustee Porch stated that the Department of Special Events has worked with Chief Fagan and Public Works regarding signage. Trustee Caulfield asked if there is a formal plan. Trustee Porch stated that a checklist has been created, the one that was used last year. Trustee Caulfield stated that there were problems last year and asked if the checklist has been revised or if it there were items on the checklist that were missed last year. Trustee Porch stated that the checklist is good, but that all the departments need to follow the checklist.

Special Events Planner Horton stated that flyers will be sent to residents and the business along the Orchard Street Extension to notify them that the street will be closed.

Trustee Porch stated that her question is if it is okay to close the street. Trustee Caulfield stated that the time frame is too long and that there needs to be a formal plan for the street closure. Trustee Porch stated that they will address the formal plan, but that at this time she is looking for a motion to close the road.

Trustee Pierce stated that he would make a motion to close the road for the 885 Civic Club.

Trustee Larson asked why it needs to be closed for three days. Trustee Porch stated that they wanted it closed on Sunday and explained that it couldn’t be closed on Sunday.

Trustee Hanson asked if it could be closed on Monday after most people had gone to work.

Trustee Caulfield stated that it is a major hassle for businesses and that he does not feel that it is a good idea.

Trustee Pierce stated that this is to accommodate the 885 Civic Club and that the Carnival has to be set up properly so that it can pass inspection.

Trustee Larson seconded the motion. On roll call, the vote was:

YES: 3: Pierce, Larson and Hanson
NO: 1: Caulfield
PASS: 1: Porch
ABSENT: 1: Turner
THE MOTION CARRIED

ShareFest – Trustee Porch stated that ShareFest is a volunteer group that has interviewed the Village to see how they can help us with projects. After a meeting with the Mayor and Special Events Planner Horton they stated that they would like to help with projects for the Brooks Wetlands, specifically extending the boardwalk, adding a warming shelter, a skating rink and building a restroom facility with an attached storage shed. There would be between 1,000 and 2,000 volunteers and free labor. There will be a cost for the Village, but at this time Trustee Porch cannot say how much it will cost the Village. She stated that in addition to the free labor, ShareFest would get donations from businesses and raise some money. Trustee Porch also stated that she is going to propose this to the Redevelopment Commission since it is in the TIF area.

Memorial Day Dedication – Special Events Planner Horton explained that Washington DC asked all of the Vows and American Legions to have a dedication. The dedication will be held at the VFW and then there will be activities at the Entertainment Center afterwards. She stated that there would also be a fund raiser for the Clock Tower and the Veterans Memorial.

Trustee Porch asked if this is something that will be done every year. Special Events Planner Horton stated that she would like to have this event every year.

Special Event Planner Horton stated that there would be a motorcycle procession from the VFW Hall to the Entertainment Center. Trustee Porch added that the street will not be closed.

Trustee Hanson stated that the concept was brought by a Vietnam Veteran that thought it would be nice to have a local memorial.

Trustee Porch made a motion for the Village to spend up to $3,000.00 for the Memorial Dedication. Trustee Pierce seconded the motion.

Trustee Pierce asked if there are funds available. Trustee Porch stated that, even though this should not come from the Special Events budget, the Department of Special Events did have money remaining in their budget.

Trustee Pierce stated that he also felt that the Memorial should recognize current fallen soldiers. Special Events Planner Horton stated that the memorial would honor all veterans.

On roll call, the vote was:
YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Chief Fagan stated that the $10.00 figure is low and that some communities charge based on the type of dispatch call. He also stated that he has already made the Chiefs, of all the impact communities, aware of the agreement.

Attorney Long mentioned that the agreement clarifies some of the liability issues that had never been addressed.

Trustee Caulfield asked why they choose the low average. Chief Fagan stated that the raise to $10.00 is a 25% increase, so it was felt that this was the appropriate start. He also stated that the agreement does allow for future increases.

Trustee Porch asked if someone from Lake Villa called 911 and a Lake Villa police officer responds if the Village would collect $10.00. Chief Fagan responded that she was correct. She stated that the agreement states that the communities are responsible for collecting their fees, she asked how they would know how many calls they received for their community.

Dispatch Services Agreement cont’d – Chief Fagan explained that a report is created based on the number of calls for each community, which is provided to the communities on a monthly basis. Attorney Long explained that this report is currently being done.

Trustee Hanson made a motion to approve the Dispatch Services Agreement. The motion was seconded by Trustee Pierce. On roll call, the vote was:

YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Ordinance 04-04-12 – Trustee Hanson stated that he wanted to discuss two ordinances that had previously been tabled. The first ordinance, regarding weight limits, he stated is going to remain tabled at this time. However, the second ordinance, the Motor Scooter Ordinance is on the agenda to be discussed. He stated that he e-mailed the Trustees about the ordinance and did not get any return questions. He asked if there are any questions at this time.

Trustee Pierce stated that he does not have a problem with the way the ordinance is written, he objects to the regulation as it stands.

Trustee Hanson made a motion, seconded by Trustee Porch, to waive the second reading, approve and publish in pamphlet form an ordinance, 04-04-12, entitled AN ORDINANCE AMENDING CHAPTER 4 OF TITLE 7 OF THE MUNICIPAL CODE OF ANTIOCH BY EXPANDING BICYCLE AND SKATE REGULATIONS TO SCOOTERS.

Trustee Pierce stated that there is a business in town that sells scooters, parents buying their children scooters and other activities taking place with regulations that allow their use, but this is just banning the scooters. He stated that he feels that an ordinance should be created that imposes the same type of rules as for bicycles.

Trustee Hanson stated that the police department has a concern with the scooters. Chief Fagan stated that his understanding is that it is not a ban on scooters; it is an ordinance that regulates where the scooters can be ridden.

Trustee Hanson stated that we are not the first municipality to take this approach. Chief Fagan stated that it is a universal problem. Mayor Maravelas verified that the Chief checked with other municipalities. Chief Fagan verified that he had checked with other municipalities. He continued by saying that one of the problems is that the motor scooter is not a licensable vehicle and that the motor vehicle law does not currently cover it. He stated that the alternative is to allow the scooters to be ridden on the sidewalks on Main Street.

Trustee Pierce asked if bicycles are allowed on the sidewalks of Main Street. Chief Fagan stated that they are not allowed on the sidewalks. He asked if bicycles have been banned. Chief Fagan responded that motor scooters have not been banned. Trustee Pierce read the prohibited uses section of the ordinance and said it sounds to him like it is pretty much banned.

Chief Fagan stated that this particular ordinance is not new and all that is being done is amending the ordinance to include scooters.

On roll call, the vote was:
YES: 4: Larson, Caulfield, Porch and Hanson
NO: 1: Pierce
ABSENT: 1: Turner
THE MOTION CARRIED

Mayor Maravelas stated that this removal of the utility tax was ahead of schedule. Trustee Caulfield stated that was correct and then provided the dollar amounts that have been received and the amount that was needed to pay off the Dolly Spiering money.

Mayor Maravelas stated that his understanding is that an ordinance is needed. Attorney Long stated that he is correct.

Trustee Caulfield stated that as part of his motion he would also ask the attorney to draw up the appropriate paper work. Attorney Long asked if this would be for all of the utilities. Trustee Caulfield stated that it would be for all Gas, Electric and Telecommunications.

Trustee Hanson stated that it would go into effect May 1, 2004 but how would the utilities companies remove the tax by May 1, 2004. Mayor Maravelas stated that there has already been communication with the utility companies to start the process. Trustee Larson stated that she thought that the utilities required two months notice. Trustee Caulfield stated that notice has been provided to the utility companies that the Village would like the tax removed as of May 1, 2004 and that it will take some time to remove it from the bills, but we are telling them that as of May 1, 2004 we want them to initiate the process to stop the tax.

Trustee Hanson stated that a concern, at the committee meeting, was that citizens might deduct the tax from their bills. Mayor Maravelas stated that Nicor is the only company that bills quarterly.

Bruce Gebert, a citizen attending the meeting, stated that he understands that the utility tax was imposed to repay the Dolly Spiering money but that if the Village is in debt as much as the newspaper indicated, that he thinks the tax should remain. Trustee Hanson stated that the tax is ending because a resolution was passed stating that the money would be used solely for the Dolly Spiering money. Mr. Gebert asked if there were other options to repay the Village debt. Trustee Hanson stated that steps are being taken to remove the debt.

Trustee Caulfield stated that at the time the resolution was passed to impose the tax that he asked that it not be used solely to repay the Dolly Spiering money. However, since the resolution was passed that way he is going to stand by his promise. Mayor Maravelas agreed that a promise was made and it must be kept.

On roll call, the vote was:
YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Invoices over $10,000 – Trustee Caulfield made a motion to authorize an invoice for Payne and Dolan, Inc. in the amount of $58,060.82 for the 10% from the 2003 road program. Trustee Porch seconded the motion. On roll call, the vote was:

YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
ABSENT: 1: Turner
THE MOTION CARRIED

Trustee Caulfield stated that there is a second invoice listed and he is not sure why. He stated that it is customary that certain ongoing payments are not included. However, since it has been included a motion should be made. He made a motion to authorize an invoice for Daniels, Long & Pinsel in the amount of $14,000.00 for Legal Services. Trustee Hanson seconded the motion.

Trustee Turner arrived at 9:30 PM.

On roll call, the vote was:
YES: 5: Pierce, Larson, Caulfield, Porch and Hanson
NO: 0
PASS: 1: Turner
THE MOTION CARRIED

Accounts Payable – Trustee Caulfield motioned to authorize payment of the remaining accounts payable, with the exception of check number 39246 in the amount of $22,783.03 and check number 39286 in the amount of $565.80, in the amount of $241,204.37, as prepared by Village staff. Trustee Porch seconded the motion. On roll call, the vote was:

YES: 3: Caulfield, Porch and Hanson
NO: 0
PASS: 3: Pierce, Larson and Turner
THE MOTION CARRIED

Request for Additional Money for GMCS Report – Trustee Caulfield stated that at the Finance Committee meeting there was discussion of additional funds to implement some of the recommendations of the Goldberg, Mechales, Charneske and Schiffman (GMCS) report. He stated that Administrator Probst is requesting an additional $25,000.00 for funds for needed staff. Trustee Caulfield made a motion, seconded by Trustee Hanson, to approve an additional $25,000.00.

Administrator Probst stated that the additional money will be used to help correct the financial issues that have been discussed over the last couple of months. He stated that, in addition to the Account Temps person, that he has a part time employee from Manning Silverman Co. and a part time person from GMCS. He stated that the Board originally approved $25,000.00 to get help and at this point about half has been spent. He stated that he has been sparingly using the money and that it will go quickly since he has to double up the help he is getting.

Trustee Porch asked if the workforce would be increasing. Administrator Probst stated that he would need to get more days out of the part time employees, so that he can get the budget prepared and get the funds straightened out.

Mayor Maravelas asked if there are any funds left from the original $25,000.00. Administrator Probst responded that there is about half left.

Trustee Turner asked if the money would be spent to reconcile the books back to April 30, 2003. Administrator Probst stated that was correct, that he wants to create a baseline of April 30, 2003 so that they can work forward to getting everything corrected.

Request for Additional Money for GMCS Report cont’d –Trustee Turner stated that she is in favor as long as the $25,000.00 is used to work towards establishing the baseline of April 30, 2003. Mayor Maravelas stated that was what the committee recommended this morning.

Trustee Caulfield asked how Trustee Turner would like the motion to read. She stated she wanted the baseline of April 30, 2003 to be included.

Trustee Hanson removed his second and Trustee Caulfield amended his motion to include the baseline of April 30, 2003.

Trustee Pierce stated that he understood that Administrator Probst was meeting with Manning Silverman concerning having them do the work that GMCS proposed. Administrator Probst stated that the work being done now is from an employee of Manning Silverman and one from GMCS, as well as the employee from Account Temps. Trustee Pierce asked if Manning Silverman is qualified to do what the GMCS group is doing. Administrator Probst stated that both organizations are qualified. Trustee Pierce asked which group is charging less. Administrator Probst stated that he would not know until he meet with Manning Silverman to discuss costs. Trustee Pierce stated that it is his understanding that Manning Silverman will be less expensive and wants to see the less expensive company used.

Trustee Larson asked if Stephanie Zaher, from GMCS, was making $180.00 dollars an hour and if Manning Silverman was providing someone form $40.00 dollars an hour. Administrator Probst stated she was correct and continued by saying that he is using Manning Silverman more because they are less expensive.

Trustee Caulfield stated that it would be fair to say, from the committee meeting, that serious headway is not being made with the current level of staffing. The reason that the additional funds are being requested is to pick up the pace. He asked if it would be reasonable to say that the reason that they are not getting ahead is because the qualified people are not being used because the inexpensive slow route has been used. He stated that it’s nice to compare $180 to $40 but that there is a difference in what you get for your money.

Trustee Pierce stated that both groups are qualified to do the work and that more of the $40 should be used to get the task done.

Administrator Probst clarified that both firms are qualified but they are being used differently, which is why the billing is different.

Trustee Pierce stated that if there was a detailed listing of how the money was being spent it would be possible to make better decisions.

On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Manual Checks – Trustee Caulfield motioned to approve the manual checks written to date for the water and sewer account in the amount of $45,649.22, the payroll account in the amount of $11,389.14, the Dolly Spiering Fund for checks 1086 for $1,615.15, 1087 for $344.26, 1088 for $625.00 and 1089 for $500.00, the general account for checks 39223 for $25.00, 39224 for $25.00, 39225 for $600.84, 39226 for $141,345.91, 39227 for $274.77, 39228 for $40.06, 39230 – 39337 for the amount of $241,204.37, the motor fuel tax in the amount of $73,005.20 and the escrow fund in the amount of $69,086.53. Trustee Porch seconded the motion.

Trustee Pierce asked about the reimbursement check listed for the Dolly Spiering Fund and that he would like to see a break down of the reimbursement. Trustee Porch stated that it was discussed at the Senior Council meeting.

On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Ordinance 04-04-13 – Attorney Long read the ordinance and explained that this is the document by which the Village proves their membership with the Illinois Municipal League Risk Management Association (IMLRMA).

Trustee Caulfield made a motion, seconded by Trustee Hanson, to waive the second reading, approve and publish in pamphlet form an ordinance, 04-04-13, entitled AN ORDINANCE APPROVING MEMBERSHIP IN THE ILLINOIS MUNICIPAL LEAGUE RISK MANAGEMENT ASSOCIATION AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL COOPERATION CONTRACT.

Trustee Pierce asked if the ordinance was written by Attorney Long or by the IML. Attorney Long stated that it is the IML’s standard form. Trustee Pierce why it is done until it is repealed rather than on a yearly basis. Attorney Long stated that the IML preferred that it is done this way to ensure that there is no lapse in coverage. Trustee Pierce asked if when the yearly payment was made if the Board was notified. Attorney Long stated that it was a part of the normal bill run.

On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Improper Utilization Resolution – Trustee Caulfield stated that the resolution would be tabled until the April 19, 2004 meeting.

Ordinance 04-04-14 – Trustee Hanson asked Administrator Probst to explain. Administrator Probst explained that the rate changed, today, to 4.123972% and the ordinance can be passed as is with an acknowledgement to the change.

Trustee Hanson made a motion, seconded by Trustee Porch, to waive the second reading, approve and publish in pamphlet form an ordinance, 04-04-14, entitled AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE ISSUE OF $1,200,000 WATERWORKS AND SEWERAGE REVENUE BONDS, SERIES 2004, OF THE VILLAGE OF ANTIOCH, LAKE COUNT, ILLINOIS, FOR THE PURPOSE OF IMPROVING THE EXISTING WATERWORKS AND SEWERAGE SYSTEM OF SAID VILLAGE, PRESCRIBING ALL THE DETAILS OF SAID BONDS, AND PROVIDING FOR THE COLLECTION, SEGREGATION AND DISTRIBUTION OF THE REVENUES OF THE COMBINED WATERWORKS AND SEWERAGE SYSTEM OF SAID VILLAGE.

Trustee Porch stated that the project needs to get started. Administrator Probst added to that by saying that the bidder needed to start construction before the end of the month.

Mayor Maravelas asked how far behind the project is. Attorney Long stated that technically they are about 16 months behind.

Trustee Larson stated that the information keeps coming so late. Trustee Hanson stated that was a result of the bondman. Trustee Larson stated she understood, but that it is difficult to make a decision on items that they don’t have enough time to review.

Attorney Long stated that he was made aware of this, about a year ago, when the IEPA contacted him. Since then, they have been trying to get the numbers and the bond. At this time, this is essentially the same ordinance with a slight rate change.

Trustee Caulfield stated that they have been anticipating the ordinance for some time and they know that the project needs to be done.

Trustee Pierce stated that he did not receive the package so he will abstain, but that he recommends everyone else to vote yes.

On roll call, roll call was:
YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSTAIN: 1: Pierce
THE MOTION CARRIED

Ordinance Revising Village Water and Sewer Rates – Trustee Hanson stated that there seems to be a problem getting the rates and that he would like to table this to a future meeting.

Trustee Caulfield asked if there would be a special meeting. Attorney Long stated that a special meeting would be necessary if the Rail Road resolution is to be passed.

YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Liquor License – Trustee Larson made a motion to issue a liquor license to St. Peter’s Grade School’s Auctioneer’s Nite, April 17, 2004, waiving fee. Trustee Porch seconded the motion. On roll call the vote was:

YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Park Rental – Trustee Larson made a motion to approve a park rental alcohol permit request for Loyal Order of Moose 525, April 18, 2004, at Williams Park, waiving fee. Trustee Pierce seconded the motion.

Trustee Caulfield asked what the amount of the fee that is being waived. Mayor Maravelas stated it was $25.00.

On roll call the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Raffle License – Trustee Larson made a motion to issue a raffle license to Antioch Garden Club, May 1, 2004 – June 26, 2004, waiving fee. Trustee Hanson seconded the motion. On roll call the vote was:

YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Discussion of Ad Hoc Committee – Trustee Larson stated that she would like to have a discussion regarding the Ad Hoc Committee that she would like to form to help implement the finds from the GMCS report. She stated that this community has a lot of qualified citizens that could review the GMCS report to give the Village ideas of how the items could be implemented, in the most fiscally responsible way. Trustee Larson asked that Administrator Probst speak on this item.

Administrator Probst stated that he would reiterate what he said this morning, which is that he is recommending against the creation of this committee and that if it is formed that he ask that it wait until mid May. That way, he would be able to get the budget done before he had to bring a committee up to speed on what needs to be done. He stated that his understanding is that the committee would not be “crunching numbers”, which is good because we don’t have the ability with the workstations we have. He stated that if the committee wanted to make recommendations on procedures that he suggest that they work with the Finance Director once she gets on board.

Trustee Larson stated it was never her intention to have the committee in working at the terminals that her intention was to have the committee study the report and make recommendations on how to implement the items with the least amount of money. As well, she wanted to find out what the other Trustees thought about this idea.

Trustee Porch stated that Administrator Probst had mentioned this morning that he discussed this with some of the accounting people and asked him to explain what he told them this morning. Administrator Probst stated that he asked his “Financial Team” what they thought of the Ad Hoc committee and all of them stated that it would not be a good idea at this time. They did suggest that if a committee was formed that they might be helpful in looking at things prior to April 30, 2003. He stated that he didn’t know if that would work since there are so many records that a committee might not want to get involved.

Trustee Pierce stated that he feels that this should be considered for the future so the Village can be open with our finances, which will keep them safe.

Trustee Turner stated that she would also like to have the committee put together, not a group that would be standing over anyone’s shoulder but someone that would look over the GMCS report.

Trustee Caulfield stated that the GMCS report is available to the public at the Library and the Village Hall. He also stated that there are open meetings that residents can make comments at or ask questions. In addition he stated that this is a very serious problem and that the recommendations have already been made and are in the process of being implemented. He stated that the Trustees were elected to do a job and the report tells them what they need to do and the bottom line is that they need to do it.

Other Business – Trustee Larson stated that at the last Park Board Meeting there was discussion of a running path that the State Bank of the Lakes has raised more than $30,000 for. She stated the vision is to have the path in the new Depot Street Park that would connect with the High School. This would not be a financial burden for the Village, since the money would come from the bank. The running path would be available for citizens and for the High School. She stated that she would make sure that this item be added to the next Board meeting agenda. She also stated that a meeting of the Township and Parks committee was meeting this Wednesday to discuss ideas for the park.

Other Business – Trustee Larson stated that the Intergovernmental agreement between the Township and the Village needs to be signed by the Mayor and all of the Trustees.

Other Business – Parks Director Laurie Stahl reminded everyone of the Easter festivities that would be taking place on the upcoming Saturday.

Other Business – Trustee Larson asked that either Director of Planning, Zoning and Building Bob Silhan or Senior Planner George Sakas attend the meeting this Wednesday, with a map of the Depot Street Park.

Draft Sequoit Creek Watershed Management Plan comments – Trustee Pierce stated that comments have been received from SMC asked that Senior Planner Sakas provide information on this item. Senior Planner Sakas stated that the e-mail that was received is a large document with all of the comments that were received. He also stated that a meeting has been scheduled for April 28, 2004 at the Township Office, from 6:00 to 9:00 PM.

Maintenance Engineering Agreement Resolution – Trustee Pierce asked Engineer Chris Nyberg to provide information on this item. Engineer Nyberg stated that each year Public Works is provided $75,000 of MFT money and that this resolution is the plan for the streets that will be improved.

Trustee Pierce made a motion to approve the resolution and it was seconded by Trustee Larson.

Trustee Larson asked if simply by submitting the resolution if it is a guarantee of the funds. Engineer Nyberg stated that the Village gets he money and this is more of a justification of how the money would be spent.

On roll call the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Other Business – Trustee Pierce stated that he received a letter from the Mayor regarding the OSLAD program. He stated that it would be on the agenda for the next meeting.

Attorney Long stated that he hoped everyone understood that the Governor made an announcement that there would not be any money coming from OSLAD. Trustee Larson stated that is what the letter is about.

Other Business – Jack Fields, of 685 Asbury Court, asked if the clean up for Sequoit Creek would be just cleaning up the sludge. Senior Planner Sakas stated that they can’t dredge without the involvement of the Army Corp of Engineers. Mr. Fields asked if it would just be the mouth of the creek that would be dredged. Senior Planner Sakas stated that it is harder to dredge once the creek starts going up stream. Mr. Fields asked what the initial plan is. Senior Planner Sakas stated that the clean up would be from Lake Marie through the industrial park and as much as they could closer to Route 173.

Trustee Pierce stated that Lee Shannon is getting request from citizens that want to volunteer. He stated that the volunteers will help drag trees and moving beavers to other areas.

Other Business – Dave Dziki, of 659 Briarwood Court, stated that he read in the newspaper a couple of weeks ago about the Ad Hoc Committee and he felt that idea was almost as disturbing as the fact that the Village did not have procedures and protocols in place. He stated that this Village needs professional people that have expierence and that he is asking the Board to utilize professional help to implement the findings for the GMCS report.

YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Return – Trustee Caulfield made a motion for the Mayor and the Board of Trustees to return from Executive Session to the open meeting at 11:22, with no action taken. Trustee Hanson seconded the motion. On roll call, the vote was:

YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED