YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

• On page 4592: Change sing to sign
• On page 4597: Move the indication of when Trustee

Turner arrived further up in the discussion following the motion for the Walking/Running path. On roll call the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Letter from Chief Volling – Mayor Maravelas read a letter from Fire Chief Volling thanking the Mayor and the Board of Trustees for the flowers for the dedication of Fire Station 3 and also thanking the Trustees, which were present, for attending the dedication.

Mayor Maravelas asked Superintendent of Public Works Bill Smith if a railing could be installed and Superintendent Smith responded that it could be.

Eric Roe – Eric Roe, of Silver Lake Avenue, stated that there is a small road in the Townsville Subdivision, which was approved by the Village in 2001, called East Road. East Road was apparently supposed to have improvements made for safety reasons and the improvements have not been made. He stated that his understanding was that the road improvements were to be done before any building permits were issued and permits have been issued. He stated that he feels it is a safety issue and jeopardizing citizens and asked that the building permit that was issued be revoked.

Director of Planning, Zoning and Building Silhan stated that there was a meeting with Mr. Roe, the Township Supervisor, Village Engineer Nyberg and himself regarding Townsville. He stated that when the Townsville Subdivision came before the Planning and Zoning board, he recommended that the developer be responsible for improving the road. The Village Administrator, at the time, and the Board felt it would be the Village’s responsibility to improve the road. Within the ordinance, there is the typical type of verbiage that would allow the Village to hold up permits for the developers. At this time a local homebuilder, building on lot 1, was given a permit after making sure the homebuilder would commit to improvements to an outfall structure in the south pond of Pine Hill Lakes. He stated that it makes no sense to hold up a permit for a homebuilder for something that is the Village’s decision to make with respect to capitol improvement priorities and budgeting. He also stated that when the meeting with Mr. Roe occurred, that Engineer Nyberg stated that this would be added as a consideration for the next budgeting cycle. He stated that he suggests that permits not be revoked or held up, but that this be reviewed in the January time frame.

Trustee Caulfield asked if the concern was safety related, if it has been reviewed since then or if there is still a safety issue. Director Silhan stated that the safety issue, which he discussed with Fire Chief Volling, is that Center Street, the access for Silver Lake Subdivision, is a dead end condition. He stated if this is a serious public issue that the Village should consider an alternate second access, perhaps when the Upton or Cohn property comes to the Village for development.

Mr. Roe stated the original preliminary plat stated that the reason for expanding the road is that the Village of Antioch Code requires emergency access be a minimum of 18-foot width and that the road is only 10 feet wide. He also stated that his understanding from reading the ordinance is that East Road is not wide enough and that the other roads in the subdivision are at least 18 feet wide.

Mayor Maravelas recommended that this go to the Planning, Zoning and Building Committee. Trustee Turner agreed.

Mr. Roe stated that this was approved in 2001 and he asked why this hasn’t been resolved yet. Director Silhan stated that this question has been asked multiple times and has been answered multiple times.

Trustee Turner verified that this is a dead end road. Director Silhan responded that she was correct. Trustee Turner asked how many residents live on the road. Director Silhan stated that 5 Village residents live on the road and about 10 or 12 unincorporated residents.

Mr. Roe stated that he feels it is a safety concern and that the road is jeopardizing safety.

Trustee Caulfield thanked Mr. Roe for calling this to our attention and asked that the Public Safety committee also be included in the committee meeting.

Director Silhan stated that he reviewed twelve applications and interviewed the top three candidates. He indicated to the most qualified that if funding for the positions is available, he is the person for the position. If the decision to fund and authorize this position does not occur there is a risk of losing this candidate. He stated if that occurs, it will likely be another 3 months to select another candidate, after advertising and the interviewing process, which will be in August – often the busiest month of the year.

He stated that there are three alternatives that could be considered. The alternatives are:

1. Take action to fund the Building Official position.
2. Authorize Staff to negotiate an extension of the contract with B& F Technical Services, Inc.
3. A combination of #1 and #2.

He further stated that his recommendation is to approve alternative #1 with a salary of $52,000 plus benefits estimated at $17,907.

Trustee Porch clarified if the salary would be $64,000 including benefits and Director Silhan responded that she was correct.

Trustee Caulfield stated that Director Silhan mentioned that this was becoming an emergency situation and asked if this was the first time the Board was asked to approve hiring. Director Silhan stated that he had brought this to the Board’s attention back in November at the retreat. Trustee Caulfield clarified by stating that this was the first time that the Board could take action on hiring the candidate.

Trustee Larson stated that she reviewed minutes and that on February 2, 2004 Director Silhan requested that he be allowed to advertise for the position of a Building Official, subject to budget approval. She also stated that Director Silhan should not be a victim of the budget delay and that she supports the hiring of a Building Official.

Trustee Turner stated that Director Silhan had wanted to approach the board with this request in prior meetings, but that she asked him to hold off until the budget was ready. She also stated that if this candidate is not approved, that the Village will behind the 8-ball and that she does not want to jeopardize the homes being built because the inspectors can’t keep up with the workload.

Trustee Caulfield clarified that he is not resistant to hiring this candidate, but that this was discussed in the past and it was known that the Building department would need additional support. He also stated, that during the Finance meeting earlier, it was mentioned that more help might be needed.

Director Silhan stated that there is a need for more clerical help and that when the Board gets the budget, they will see that a request for a secretary, for both engineering and the building department, has been included.

Trustee Caulfield stated that he wanted the Board to be aware that the Building Official is not the only position that the building department will need. Director Silhan stated that the positions that he is asking for will easily be covered by the increase in revenue for all of the additional building permits.

Mayor Maravelas asked if the secretary that is being proposed in the budget would help Permits Coordinator Olsen. Director Silhan stated that he would expect that this person would work closely with Permits Coordinator Olsen.

Trustee Larson stated that this topic came up at the finance meeting and that the Finance Director had some suggestions for the long term, to help fund these positions. Director Silhan stated that he was willing to listen to any suggestions, but that ultimately the funding comes from permits and he does not see a slow down in the number of permits being issued any time soon.

Trustee Hanson stated that Public Works has the same issue and that Superintendent Smith got some preliminary numbers from Administrator Probst and that he would think that Director Silhan could do the same thing. Director Silhan stated that he did have those numbers in his proposed budget.

Trustee Porch made a motion, seconded by Trustee Hanson to approve funding and authorize hiring of a Building Official. On roll call, the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Other Business – Trustee Porch stated that the building department desperately needs clerical help and it is especially needed since Permits Coordinator Olsen will be going to part-time, for the summer.

Trustee Larson asked if this person has been put in the budget. Director Silhan stated that it is in his budget and also in Engineer Nyberg’s budget. He also stated that there is currently a temporary person filling that position.

Trustee Porch made a motion, to be ratified at the next Board meeting, to approve advertisement for this person. Trustee Larson seconded the motion.

Trustee Hanson stated that this came up back in July of 2003 and since Director Silhan is a Department Head, he does not need approval from the Board to hire this person. He stated that there is confusion with the staff, since the Board stops them some times when they try to hire someone.

Trustee Turner stated that she agrees, but that this is different because this is before the budget is approved.

Trustee Larson stated that this is creating a new position and that has to come before the Board.

On roll call, the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Mayor Maravelas asked if 50% of the salary would come from TIF. Administrator Probst stated that it would be 75%/25% and Trustee Porch stated that the 25% would be TIF. Administrator Probst clarified that it would be 75% TIF.

Trustee Porch made a motion to allow Administrator Probst to advertise for the position of Economic Director. Trustee Turner seconded the motion.

Mayor Maravelas asked what would happen if the position could not be filled with the salary range mentioned. Trustee Porch stated that she would then come back before the Board with a higher salary range.

Trustee Caulfield asked if authorization for this position had been created. Trustee Porch stated that she intended that to be the case and amended her motion to create the position and to allow for advertisement of the position. Trustee Turner amended her second.

Trustee Caulfield stated that he has not seen the budget yet and asked if it is wise to approve another $50,000 to $85,000 that we don’t even know that we have yet.

Trustee Porch stated that it is vital for this community to have someone on board that can promote the Village’s economic growth.

Mayor Maravelas stated that a salary of $65,000 was budgeted, for a previous employee, which hadn’t been used.

Trustee Caulfield stated that there might not be money to fund this position. He also stated that if this is for the good of the community, that the road discussed earlier in the meeting should be fixed for the good of the community.

Administrator Probst clarified that the part of the budget being discussed, restricted funds, has been completed. He stated that there is enough money in anticipated income and revenue in the Hotel/Motel and TIF to cover this position. He stated that this will not have any effect on the general fund portion of the budget.

Mayor Maravelas asked how close Administrator Probst how close he is to separating the funds. Administrator Probst responded that he anticipates having the budget completed within the next two weeks.

Trustee Caulfield stated that he understood that how all of the funds had been spent previously wasn’t known, so how could it be determined how much would be available for this upcoming budget. Trustee Porch stated that money was designated for a previous staff person, which were still in the last budget.

Administrator Probst stated that he took the projected revenue amounts for Hotel/Motel and TIF and applied them to this budget request. He also stated when you put the money together, there is more to be spent then income, but there is money that will carry over from the past budget.

Trustee Turner stated that neighboring communities are working very hard to bring economic development to their communities. She also stated that she feels that economic development is going to keep our town successful.

Trustee Larson asked if TIF and Hotel/Motel are restricted funds. Administrator Probst responded that they are.

Trustee Larson then asked if Redevelopment was aware of this or had input for this position. Trustee Porch stated that they are in favor and have been involved.

Trustee Hanson stated that he has been involved with the TIF district since it’s inception and that the direction of TIF has been very confused. He also stated that economic retention is needed for the downtown, especially with the development east of town. There is a need for someone that understands what is needed to keep the downtown flourishing.

On roll call, the vote was:
YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Redevelopment Commission recommendation to allocate up to $8,000 – Trustee Porch stated that at the April Redevelopment commission, the burying of electric lines was discussed. They would use TIF funds, up to $8,000 to retain an engineer to study the burial of the electric lines. Trustee Porch made a motion to use up to $8,000 of TIF funds to study the burial of electric lines. Trustee Hanson seconded the motion.

Trustee Larson thanked Trustee Porch for including from TIF funds in the motion.

Redevelopment Commission recommendation to allocate up to $8,000 cont’d – On roll call, the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Redevelopment Commission recommendation to allocate up to $60,000 – Trustee Porch stated that ShareFest was also discussed at the April Redevelopment meeting. She then reminded the Board that ShareFest is a group of four local churches that have volunteered to help make improvements within the TIF district. She stated that this group is great at getting donations and probably will not cost us $60,000 but since that is unknown and a commitment is needed, the Redevelopment Commission is making a recommendation to spend up to $60,000. A motion was made by Trustee Porch, seconded by Trustee Hanson, to allocate up to $60,000 of TIF funds for the ShareFest projects.

Trustee Caulfield asked who will make the decision if the ShareFest projects are done. Trustee Porch stated that these projects were discussed at the last Board meeting and at a committee meeting and that before there are any expenditures it will be brought back before the Board.

Trustee Hanson explained that ShareFest needs a commitment in order to start the planning process to determine how much the projects will actually cost the Village.

Mayor Maravelas stated that ShareFest tries to get 100% donations.

Trustee Larson asked if the Village Engineer would review the plans. Trustee Porch responded that Village Staff would be involved.

Trustee Larson asked if these improvements were only in the TIF district. Trustee Hanson stated that they were only in the TIF district because TIF funds will be utilized.

Mayor Maravelas stated that ShareFest may be working with the Parks Department to work on other projects, independent of the projects in the TIF district.

On roll call, the vote was:
YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Other Business – Trustee Porch stated that she wanted to mention that she noticed that the Orchard Street Extension is being used as a parking lot for the Carnival. She also stated that typically a carnival rests on Mondays and that this be kept in mind for next year, possibly waiting to close the street on Tuesday rather than Monday.

Trustee Caulfield stated that he previously mentioned that this would happen and it is happening.

Trustee Caulfield asked what the membership assessment is. Attorney Long stated that it is an annual assessment per capita. He also stated that the lab is moving to a new location, which is why the assessment is higher than normal.

On roll call, the vote was:
YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Check Number 39454, 39440 and 39430 – Trustee Caulfield stated that at the last meeting he requested that 7 invoices be pulled from the accounts payable authorization. He stated that as of the finance meeting this afternoon, that he had not received updated invoices to be approved this evening. The Finance Director provided an explanation of some of the invoices and he stated that he would like to request approval for the invoices.

Trustee Caulfield made a motion to approve check number 39454 in the amount of $262.00, check number 39440 in the amount of $743.56 and check number 39430 for several different amounts for office supplies. The motion was seconded by Trustee Porch.

Mayor Maravelas asked if there was information on the other invoices. Trustee Caulfield stated that he would explain those after this.

On roll call, the vote was:
YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

L.W. Allen, $102,000 – Trustee Caulfield stated that he is recommending approval of this invoice, for $102,000, base on a recommendation from the Finance Director. This approval is pending a check number, invoice number, waiver of lien, substantiation of total amounts paid in relation to amount of work completed and substantiation of relationship of L.W. Allen to Altronex. He stated that his motion is to approve this after the conditions listed above are met, by the satisfaction of the Village Administrator. Trustee Hanson seconded the motion. On roll call, the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Trustee Porch asked if there was a need to be concerned about the 10% retention. Superintendent Smith stated that the job has not been completed yet. Trustee Caulfield explained that it is one of the conditions of the substations of total amounts paid in relation to amount of work completed.

Trustee Porch asked if this payment is in full. Superintendent Smith stated it is not.

Elan Credit Services – Trustee Caulfield stated that this is for the credit card bill and the check number is 39379. Mayor Maravelas asked for the amount. Trustee Caulfield stated that the full amount is not listed and that the balance is $1,747.39, but that is the amount for unjustified expenditures. He made a motion to approve this check, once the Administrator has documentation for an $85.79 expense, a $453.60 expense and explanations for approximately $1700 worth of expenses.

Trustee Porch asked if he is moving to not pay the credit card bill. Trustee Caulfield stated he is moving to pay it, after the necessary documentation is supplied to Administrator Probst.

Trustee Hanson seconded the motion.

Trustee Larson verified that the individual items listed would be paid, pending necessary documentation being provided to the Administrator. Trustee Caulfield stated that the entire bill would be paid, approximately $3000, which includes the $1700 some balance and the items listed in the summary.

Trustee Caulfield stated that the Finance Director is recommending that a credit card policy be implemented, that she will bring before the board in the future.

On roll call, the vote was:
YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Trustee Caulfield stated that there are still two invoices that are outstanding. One of the invoices was paid, based on the Administrator’s approval and the fact that he got more detailed information for the invoice.

Accounts Payable – Trustee Caulfield stated that as he reviewed the bills for this meeting, that he ran into the same situation as last meeting. There are bills without coversheets, with poor explanations, with questionable approval signatures and bills with the wrong amounts. He stated that he went over the bills with the Finance Director and she is going to help get this situation corrected. Trustee Caulfield then made a motion to approve the accounts payable, in the amount of 193,315.78, as prepared by Village staff, on the condition that there will be a full review by the Village Administrator to provide documentation for all invoices. Trustee Porch seconded the motion.

Trustee Larson stated that during the finance committee meeting there was discussion about the document that the Village Board gets, that would be nice if it provided more information. She stated that it would be very helpful to get more information when making decisions.

Trustee Caulfield stated that when that was discussed during the finance meeting, that he stated that he had been asking for that detail for years. However, he had been told the system couldn’t handle it. He also stated that positive steps have been taken, regarding finances, which will help make this better.

On roll call, the vote was:
YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Manual Checks – Trustee Caulfield made a motion to approve manual checks written to date for the water and sewer account in the amount of $79,384.35, the payroll account in the amount of $11,611.33 the Dolly Spiering fund in the amount of $2,230.48, the general account in the amount of $140,692.95 and the escrow fund in the amount of 66,115.10, on the condition that the Administrator formally review and provide back up documentation. Trustee Porch seconded the motion. On roll call, the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Escrow Invoices – Trustee Caulfield mentioned that there were escrow invoices totaling the amount of $177.78.

Trustee Larson stated that she did not recall authorizing a position and that this is creating a new position. Trustee Hanson stated that they were adding personnel, that this is not creating a new position. He also stated that three Public Works employees were moved to the Parks Department. He further added that the town is growing and additional employees are needed.

Trustee Larson stated that the shift in employees in the Parks Department is not a permanent position. She stated that the employees are needed only in the summer and that in the fall, when the Parks Department no longer needs them that there are going to be employees with nothing to do. She stated she understands the need for the employee in the Treatment Plant, but she doesn’t feel that the other position has ever come before the board.

Trustee Caulfield stated that he had a similar question. He stated that it does not say what the person is supposed to do and that the Cooperation, not Separation was supposed to eliminate the need to spend additional dollars. He stated that if it is the situation that the needs are greater and this is part of the consideration in this departments budget, he understands that but it wasn’t clear in the agenda packet.

Trustee Porch asked if this position was in the 03/04 budget. Superintendent Smith stated that it was in for the 04/05 budget and that during the meeting discussing Cooperation, not Separation that it was discussed that two employees were going to be hired but instead he decided to hire one employee. He also needs to hire one licensed employee to satisfy the EPA. As well, he is physically losing three employees and is using only two summer help employees this year, instead of four. The workload is getting larger and he has less people.

Trustee Caulfield asked why he is using less summer help. Superintendent Smith stated that the lawn mowers that the Board authorized, will allow him to get by with less summer help. Trustee Hanson stated that the employees that are helping the Parks Department are more experienced and that will he helpful to getting the work done.

Trustee Caulfield stated that it sounds as though that the justification for hiring another employee was due to the fact that two employees are being lost, but that isn’t the case if they are only hiring two summer employees.

Trustee Larson asked what would happen in the fall when the two employees go back to Public Works. Superintendent Smith stated that there is plenty of work for them to do.

Trustee Caulfield asked where Administrator Probst is with at the budget for Public Works. Administrator Probst stated that this person is in the proposed budget, but that it is not finalized because they are trying to separate funds. He also stated that he has required a 10% cut from the budget. Trustee Caulfield stated that if there was a 10% cut, that he would expect to see cuts in other areas of the Public Works budget. Administrator Probst stated that there were some cuts in other areas, but that some of the money did come from cutting the two summer employees.

Trustee Porch asked if the 10% cut came from the 03/04 budget. Administrator Probst stated that it came from the proposed budge for 04/05.

On roll call, the vote was:
YES: 3: Porch, Hanson and Turner
NO: 2: Larson and Caulfield
ABSENT: 1: Pierce
THE MOTION CARRIED

Hire Jason Treat – Trustee Hanson made a motion to hire Jason Treat, in the Treatment Plant, with a starting salary of $18.00 an hour. Trustee Porch seconded the motion.

Trustee Caulfield asked if there was a job description for this position. Superintendent Smith stated that the EPA recommends that a Class 1 operator is hired, but that there were not any Class 1 operators that applied.

After the interviews were completed, it was felt that this employee would be the best person for the job. He is a Class 3 operator, with years of experience and he is going to school to get his Class 2 license. He also stated that he is going to be less money than what they advertised for.

Trustee Larson asked if they advertised for $23.00 and hour. Superintendent Smith said they did and the salary for this employee is $18.00 an hour.

Trustee Caulfield asked if there are any legal issues with hiring a Class 3 rather than a Class1. Attorney Long stated that there was a recommendation that a Class 1 be retained, but that the EPA is more concerned with the results than the class of operator.

Trustee Caulfield asked for clarification on the Classes. Attorney Long stated that he is Class 3, testing for Class 2. He also stated that Class 1 is the highest.

Trustee Porch asked if Public Works wanted him to continue testing and if so, if this was in the budget. Superintendent Smith stated that it would not be necessary for this budget, since he had already started his schooling and it might be years before he can start schooling for his Class 1 license.

Trustee Caulfield asked if there was a requirement for the position that he eventually became a Class 1 operator. Attorney Long stated that, from his understanding, that it could be years before he became a Class 1.

Mayor Maravelas asked what would happen when he became a Class 1 operator and then left the Village. Superintendent Smith stated that he did look for that in the interviewing process and that he feels this employee will be staying with the Village for many years.

Trustee Caulfield asked if there was a salary range in the ad for the position. Superintendent Smith stated that the ad had an hourly rate of $23.00. Trustee Caulfield asked if that was a range that would discourage a Class 1 operator. Superintendent Smith stated that it was the appropriate rate for a less experienced Class 1 operator. Trustee Caulfield stated that they advertised for a low rate. Attorney Long stated that it was probably on the low end. Trustee Caulfield asked if that is perhaps why there were not any Class 1 operators that applied. Superintendent Smith stated that $23.00 an hour for an entry-level position is a good starting salary. Trustee Hanson stated that our current Class 1 operator has years of experience and is only making $3.00 an hour more than what was advertised for.

Superintendent Smith stated that the more experience Class 1 operators won’t be working in the field that they will be doing paperwork at a desk.

Trustee Caulfield stated that there are different classes because of differences in experience and knowledge. He stated that EPA recommended a Class 1 operator and the reason the Village wanted a Class 1 is for the level of expertise and that needs to be kept in mind when voting to bring in a Class 3 operator.

Trustee Larson stated she does not disagree with Trustee Caulfield, but that there is a Class 1 operator that can oversee this employee, who is testing to be come a Class 2 operator.

Superintendent Smith stated that the EPA only requires one Class 1 operator and that most likely in 4 or 5 years, that they will have two Class 1 operators.

On roll call, the vote was:
YES: 4: Larson, Porch, Hanson and Turner
NO: 1: Caulfield
ABSENT: 1: Pierce
THE MOTION CARRIED

Park Improvement Plan – Trustee Larson asked if any of the Trustees had any questions regarding the Park Improvement Plan.

Trustee Caulfield stated that the memo states that the plan is based on the budget submitted to Administrator Probst. Trustee Caulfield asked if the budget has been passed for the Parks. Administrator Probst stated that it has not been. Trustee Caulfield then asked if this amount will be available for Parks or will the 10% cuts apply to this budget as well. Administrator Probst stated that one of the reasons that the budget is not complete yet, is that he does not know how much of this money has to come from the General Fund and how much can come from Park Impact fees. At this time, there is a difference of legal opinions on how the money can be spent.

Trustee Turner stated that we she was on the Park Board, that the Park budget was always approved by the Board of Trustees and the funds were not used until the funds became available.

Park Improvement Plan cont’d – Administrator Probst stated that he understands that, but that a formal budget needs to be created. The budget needs to show sufficient revenues to cover planned expenditures.

Finance Director Steele stated that a caveat could be built into this and asked what the consequences of waiting for the budget to be approved would be.

Trustee Caulfield stated that it might make sense, because every year he, as the Finance Chairman, gets questions as to why the Park Improvements don’t happen after they are presented to the Board. He stated that one of the reasons is that there isn’t money and before this is approved the budget needs to be finished.

Trustee Porch asked Parks Director Stahl if she could wait until the budget is done. Parks Director Stahl stated it could wait but that she was concerned about making sure that the Williams Park Pavilion is paved before the 4th of July.

Trustee Larson stated that she would like to table this until the next Board Meeting. She also stated that she would like Attorney Long to investigate the memo from Peter Murphy, the General Counsel for the Illinois Association of Park Districts. Mr. Murphy’s opinion is that restricted funds can be used to improve existing parks. Attorney Long stated that he would be happy to contact him and that he hopes Mr. Murphy has information that Attorney Long is not aware of, so that they money can be used.

Trustee Caulfield stated that it is possible that there could end up being more money and he suggests making the list larger. Trustee Larson stated that the Park Board is very diligent when they put the list together.

Summer Help – There was discussion as to who some of the employees on the list were and if they were related to Parks Director Stahl. Trustee Larson made a motion to approve the list of summer staff. Trustee Porch seconded the motion.

Trustee Caulfield asked if these positions were advertised for. Parks Director Stahl stated that all but a few of the Life Guards are returning employees.

Mayor Maravelas asked if Parks Director Stahl or Administrator Probst approved the promotions. Parks Director Stahl stated that she approved the promotions.

Trustee Caulfield asked if there was advertisement this year for positions. Parks Director Stahl stated that only the Life Guard positions were advertised for.

On roll call, the vote was:
YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Park Rental – Trustee Larson made a motion to approve park rental requests for Maricelly Acosta at Pederson Park on June 5, 2004, Kevin Welter at Williams Park on June 17, 2004, Dawn Shearer at Williams Park on June 12, 2004, Laurie Stahl at Williams Park on June 27, 2004 and Paula Birren at Williams Park on June 26, 2004. Trustee Hanson seconded the motion. On roll call, the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

There have been some narrowly missed accidents. Chief Sobczak stated that perhaps they would be able to put a different driveway in. The Senior Counsel are fine with not using the Rescue Squad driveway and like the idea of adding another driveway of there own, but don’t want to incur the cost.

Trustee Larson stated that she discussed this with Engineer Nyberg and he had some ideas that wouldn’t cost the Senior Counsel any money. She also stated that the Senior Counsel wanted this brought back before them, if there was going to be any cost. She then asked the rest of the Board if they had any suggestions.

Mayor Maravelas stated that the Village Staff should handle this, since it is Village property.

Other Business – Trustee Larson stated that construction has started on the Senior Center and the issue with the excavation has been remedied.

Other Business – Trustee Larson stated that there was a SMC meeting last week and that it was an opportunity to go over the document with the citizen’s comments. She stated that the meeting went well.

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Executive Session – Attorney Long stated that executive sessions for personnel, litigation and purchase of property had been requested. A motion was made by Trustee Hanson for the Mayor and the Board of Trustees to move into executive session, at 9:33 pm. Trustee Caulfield seconded the motion. On roll call, the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED

Return – Trustee Larson made a motion for the Mayor and the Board of Trustees to return from Executive Session to the open meeting at 10:19 pm, with no action taken. Trustee Caulfield seconded the motion. On roll call, the vote was:

YES: 5: Larson, Caulfield, Porch, Hanson and Turner
NO: 0
ABSENT: 1: Pierce
THE MOTION CARRIED