Village of Antioch - Board Meeting Minutes

VILLAGE OF ANTIOCH

BOARD OF TRUSTEES, SPECIAL MEETING
Municipal Building: 874 Main Street, Antioch, IL
August 3, 2004

CALL TO ORDER Mayor Maravelas called the special meeting of the Board of Trustees to order at 7:01 pm in the Municipal Building: 874 Main Street, Antioch, IL.

ROLL CALL Roll call indicated the following Trustees were present: Larson, Porch and Turner. Also present were Mayor Maravelas and Clerk Monroe. Absent: Trustee Pierce, Trustee Caulfield, Trustee Hanson and Attorney Long.

PLANNING, ZONING AND BUILDING Trustee Turner indicated there was no written report.

Attorney Theophilos and Trustee Hanson both arrived at 7:03 PM.

INDUSTRIAL, RETAIL, REDEVELOPMENT, CIVIC AND COMMUNICATIONS Trustee Porch stated that on Monday August 9, 2004 the four pastors of ShareFest will be meeting and she thought that it might be nice for the Trustees and the Mayor to sit down and talk with them. She stated that it is at 6:00 PM, but that the meeting is still tentative and she will ask Clerk Monroe to post the meeting notice once the meeting is finalized.
Trustee Porch stated that she wanted to have a committee meeting on August 11 or August 12 to talk about the 4th of July and ShareFest. After a consensus by the Board, the meeting will be held on August 12, 2004 at 8:30 AM in the Village Hall.

FINANCE AND ADMINISTRATOR Accounts Payable –Trustee Porch made a motion to approve the accounts payable in the amount of $331,709.74, as prepared by Village staff. Trustee Larson seconded the motion. On roll call, the vote was:
YES: 4: Larson, Porch, Hanson and Turner
NO: 0
ABSENT: 2: Pierce, Caulfield
THE MOTION CARRIED
Trustee Porch asked that after each Board Meeting a copy of the Accounts Payable check register be provided to the Department Heads. The Board was in agreement that it would be beneficial to provide that information to the Department Heads. Finance Director Steele stated she would make sure that it is done.
Manual Checks – Trustee Porch made a motion to approve manual checks written to date for the water and sewer account in the amount of $216,930.95, the payroll account in the amount of $19,783.22 the Dolly Spiering fund in the amount of $29,763.82 and the general account in the amount of $26,124.87. Trustee Turner seconded the motion.
Trustee Larson asked if the second payment for the Senior Center construction is revised payment based on the delay of construction. Director Steele stated she would check into this.
Trustee Porch stated that the total payroll under the Water & Sewer account is showing as $216,930.95 and Paul Howard is showing up in that total. She asked if the money is being taken from the Dolly Spiering account for his salary. Director Steele stated that she would check with the individual that put the paperwork together and verify.
Manual Checks cont’d – Director Steele also stated that the Village is working on consolidating their checking accounts by moving towards positive pay and having a single payroll checking account.
On roll call, the vote was:
YES: 4: Larson, Porch, Hanson and Turner
NO: 0
ABSENT: 2: Pierce, Caulfield
THE MOTION CARRIED
Invoices over $10,000 – Trustee Porch made a motion to authorize an invoice to DFCC, in the amount of $142,113.88 for the Sewer Rehab payment #1 and another in the amount of $45,521.14 for the Sewer Rehab payment #2. Trustee Hanson seconded the motion.
Trustee Porch asked why the bills have the same date. Director Steele stated she was not sure and that she would check into it. She stated that perhaps that Smith Engineering had received them on different dates but reviewed them and sent them to the Village on the same day.
On roll call, the vote was:
YES: 4: Larson, Porch, Hanson and Turner
NO: 0
ABSENT: 2: Pierce, Caulfield
THE MOTION CARRIED
Escrow Invoices – Trustee Porch stated that the escrow list does not state which developer the escrow payment is coming from. Director Steele stated that some show up and that she will follow up to provide the others. She also explained that the Escrow AR is for all escrows, since the temp has been working on getting all of the escrows in order and that statements and statements of deficiencies have been sent out.
Trustee Larson asked that the developer name be include, for all escrow payments, in the future.

PUBLIC SAFETY, PUBLIC WORKS AND UTILITIES Trustee Hanson indicated there was no written report.

PARKS AND LICENSE Park Rental – Trustee Larson then made a motion to approve a park rental alcohol request for Theresa Hanson at Centennial Park on August 15, 2004. Trustee Porch seconded the motion. On roll call, the vote was:
YES: 4: Larson, Porch, Hanson and Turner
NO: 0
ABSENT: 2: Pierce, Caulfield
THE MOTION CARRIED

ENGINEERING AND SENIOR SERVICES Other Business – Trustee Porch stated that it has been two weeks since the approval to go out to bid for White Road and the bid has still not be published. Director Steele stated she would check into it.

ATTORNEY Attorney Theophilos indicated there is no written report.

ADJOURNMENT A motion was made by Trustee Larson and seconded by Trustee Hanson to adjourn the special meeting of the Board of Trustees at 7:21 pm.

Respectfully submitted,
___________________________
Amy S. Monroe, Village Clerk

Return to Village Board Info

CALL TO ORDER	Mayor Maravelas called the special meeting of the Board of Trustees to order at 7:01 pm in the Municipal Building: 874 Main Street, Antioch, IL.
ROLL CALL	Roll call indicated the following Trustees were present: Larson, Porch and Turner. Also present were Mayor Maravelas and Clerk Monroe. Absent: Trustee Pierce, Trustee Caulfield, Trustee Hanson and Attorney Long.
PLANNING, ZONING AND BUILDING	Trustee Turner indicated there was no written report.
Attorney Theophilos and Trustee Hanson both arrived at 7:03 PM.
INDUSTRIAL, RETAIL, REDEVELOPMENT, CIVIC AND COMMUNICATIONS	Trustee Porch stated that on Monday August 9, 2004 the four pastors of ShareFest will be meeting and she thought that it might be nice for the Trustees and the Mayor to sit down and talk with them. She stated that it is at 6:00 PM, but that the meeting is still tentative and she will ask Clerk Monroe to post the meeting notice once the meeting is finalized. Trustee Porch stated that she wanted to have a committee meeting on August 11 or August 12 to talk about the 4th of July and ShareFest. After a consensus by the Board, the meeting will be held on August 12, 2004 at 8:30 AM in the Village Hall.
FINANCE AND ADMINISTRATOR	Accounts Payable –Trustee Porch made a motion to approve the accounts payable in the amount of $331,709.74, as prepared by Village staff. Trustee Larson seconded the motion. On roll call, the vote was: YES: 4: Larson, Porch, Hanson and Turner NO: 0 ABSENT: 2: Pierce, Caulfield THE MOTION CARRIED Trustee Porch asked that after each Board Meeting a copy of the Accounts Payable check register be provided to the Department Heads. The Board was in agreement that it would be beneficial to provide that information to the Department Heads. Finance Director Steele stated she would make sure that it is done. Manual Checks – Trustee Porch made a motion to approve manual checks written to date for the water and sewer account in the amount of $216,930.95, the payroll account in the amount of $19,783.22 the Dolly Spiering fund in the amount of $29,763.82 and the general account in the amount of $26,124.87. Trustee Turner seconded the motion. Trustee Larson asked if the second payment for the Senior Center construction is revised payment based on the delay of construction. Director Steele stated she would check into this. Trustee Porch stated that the total payroll under the Water & Sewer account is showing as $216,930.95 and Paul Howard is showing up in that total. She asked if the money is being taken from the Dolly Spiering account for his salary. Director Steele stated that she would check with the individual that put the paperwork together and verify. Manual Checks cont’d – Director Steele also stated that the Village is working on consolidating their checking accounts by moving towards positive pay and having a single payroll checking account. On roll call, the vote was: YES: 4: Larson, Porch, Hanson and Turner NO: 0 ABSENT: 2: Pierce, Caulfield THE MOTION CARRIED Invoices over $10,000 – Trustee Porch made a motion to authorize an invoice to DFCC, in the amount of $142,113.88 for the Sewer Rehab payment #1 and another in the amount of $45,521.14 for the Sewer Rehab payment #2. Trustee Hanson seconded the motion. Trustee Porch asked why the bills have the same date. Director Steele stated she was not sure and that she would check into it. She stated that perhaps that Smith Engineering had received them on different dates but reviewed them and sent them to the Village on the same day. On roll call, the vote was: YES: 4: Larson, Porch, Hanson and Turner NO: 0 ABSENT: 2: Pierce, Caulfield THE MOTION CARRIED Escrow Invoices – Trustee Porch stated that the escrow list does not state which developer the escrow payment is coming from. Director Steele stated that some show up and that she will follow up to provide the others. She also explained that the Escrow AR is for all escrows, since the temp has been working on getting all of the escrows in order and that statements and statements of deficiencies have been sent out. Trustee Larson asked that the developer name be include, for all escrow payments, in the future.
PUBLIC SAFETY, PUBLIC WORKS AND UTILITIES	Trustee Hanson indicated there was no written report.
PARKS AND LICENSE	Park Rental – Trustee Larson then made a motion to approve a park rental alcohol request for Theresa Hanson at Centennial Park on August 15, 2004. Trustee Porch seconded the motion. On roll call, the vote was: YES: 4: Larson, Porch, Hanson and Turner NO: 0 ABSENT: 2: Pierce, Caulfield THE MOTION CARRIED
ENGINEERING AND SENIOR SERVICES	Other Business – Trustee Porch stated that it has been two weeks since the approval to go out to bid for White Road and the bid has still not be published. Director Steele stated she would check into it.
ATTORNEY	Attorney Theophilos indicated there is no written report.
ADJOURNMENT	A motion was made by Trustee Larson and seconded by Trustee Hanson to adjourn the special meeting of the Board of Trustees at 7:21 pm.