YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Trustee Porch made a motion, seconded by Trustee Hanson, to accept the Dump Truck Bids into record. On roll call, the vote was:

YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Acknowledge Back Hoe Bids – Clerk Monroe read the bids.

Trustee Hanson made a motion, seconded by Trustee Pierce, to accept the Back Hoe Bids into record. On roll call, the vote was:

YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Village Engineer – Mayor Maravelas congratulated Keith Fujihara and welcomed him to the Village.

Engineer Fujihara provided his background and experience and stated that he is happy to be a part of the Village of Antioch.

Marianne Gizzi – Marianne Gizzi of 42096 N. East Road, questioned why the Menards vote was allowed when it wasn’t on the agenda at the December 20, 2004 meeting.

Trustee Larson stated that it was on the agenda provided to the Trustees.

Dawn Reimer – Dawn Reimer, of 42068 N. East Road, asked the Trustees to reconsider the vote that was made on December 20, 2004. She stated that she was not aware that it was going to be on the agenda or she would have been in attendance to voice her concerns.

Ms. Reimer asked the Board to adopt the water development ordinance that is being proposed by the county.

Mary Dominiak – Mary Dominiak, of 22553 W Silver Lake Avenue, stated that she would like to express her extreme disappointment and that this was not a clerical error but a violation of trust of the residents of the Village of Antioch. She stated that her husband came home from the meeting on November 15, 2004 excited because it sounded as though time was going to be taken to complete a study and that this item would not be up for vote until January or February. She stated that this is not about what was posted on the Internet versus what was provided to the Trustees but that people left the meeting thinking that it wouldn’t be voted on until January or February.

Ms. Dominiak also stated that the prior Village Engineer previously stated that the Total Suspended Solids (TSS) should be 20 milligrams per liter and asked why if he is supposed to be an expert, why the Trustees aren’t following his recommendation.

Ms. Dominiak asked when her request, from December 6, 2004, for the Village to review the water quality ordinance will be reviewed in committee. Trustee Pierce stated that a committee meeting has not been held since December 6, 2004.

Ed Dominiak – Ed Dominiak, of 22553 W Silver Lake Avenue, stated that he left the meeting on November 15, 2004 thinking that this wouldn’t be voted on until January. He stated that the vote was probably legal, he stated that the ones that voted for Phase 2 will have to decide if it was moral and as for being ethical, he would say probably not.

Mr. Dominiak asked why only two of the four recommendations from Judy Martini were included.

Jim Hironimus – Jim Hironimus, of 22486 IL Route 173, provided some background between himself and the Village. He also stated that water runs off of the Wal-Mart property onto his property and that is having an impact on his property, causing plants that never grew before to start growing. He also stated that 20 TSS was recommended so why is the Village stratified with 70 TSS.

Eric Roe – Eric Roe, of 22667 W. Silver Lake Avenue, stated that he would like to make his comments after the reconsideration occurs.

Nicola Beisel – Nicola Beisel, of 22595 W. Silver Lake Avenue, asked why the Trustees are unwilling to implement environmental standards that will protect Antioch’s lakes. She stated that a water quality ordinance was asked for and it was sat on and that Judy Martini asked for a TSS standard recommended by the Village Engineer and it was ignored. She also stated that GLP stated that the water quality would be approved by the development and GLP’s engineer stated that the average would be 10; she stated that if it is true why won’t GLP adhere to it. She stated that the Trustees actions clearly show that they don’t care about the quality of Antioch’s lakes.

Ms. Beisel asked what the vision for Antioch is; as far as she can tell it’s for cheap starter homes and big box stores. She also stated that clearly there is no comprehensive plan being followed. She asked if the Trustees are protecting Redwing Slough because the houses are big whereas moderate houses are on Little Silver Lake. She stated that the beautiful lakes in Antioch are necessary for the economic growth of Antioch.

Marc Lubkeman – Marc Lubkeman, of 42646 N. Linden Lane, stated that he was also present on November 15, 2004 when it was tabled for the studies. He stated that something happened between November 15, 2004 and December 20, 2004 and asked Mayor Maravelas if he knows what occurred.

Mayor Maravelas stated that a deal was made between four Trustees.

Trustee Larson stated that is a very serious accusation.

Mr. Lubkeman stated that something happened and asked the Trustees what occurred between November 15, 2004 and December 20, 2004.

Trustee Turner stated that a committee meeting was held on December 9, 2004.

Mr. Lubkeman stated that he really hopes that there were some scientific details discussed at the committee meeting, since everyone said that were going to try to seek them out at the November 15, 2004 meeting.

Judy Martini – Judy Martini of 42812 Janette, stated that knowing the history of Phase 1 she would hate to see it happen again. She also stated that they tried to work with GLP to get money set aside for a lake management program but that it didn’t happen. She also stated that GLP stated that they are a good neighbor but there was a problem, which impacted one of the cleanest lakes.

Ms. Martini stated that she hopes that the Trustees will review her letter and look at the four points. She also stated that rock salt should not be used at Wal-Mart but that if anyone went over there tonight they would see it.

Ms. Martini stated that the Trustees shouldn’t be afraid to ask for the developers to do more because the lakes are worth it. She asked Mark Pfister, from the Lake County Health Department, if he wanted to say a few words.

Mark Pfister stated that he wanted to discuss the TSS concentration of 70 mg/L, which is not a recommendation from the IDNR. He stated that if the letter is read carefully it is not a recommendation. He also stated that the letter from Ms. Martini is trying to change the methodology used by developers in Lake County. He provided some information about the detention pond and how it could reduce the amount of TSS. He also stated that he commends the Board for requiring phased grading, which reduces runoff.

Trustee Pierce asked why the proposed WDO standards haven’t been imposed countywide. Ms. Martini stated that it has been imposed for certified communities and that Antioch is certified.

Trustee Pierce asked why the proposed standards haven’t been imposed. Mr. Pfister stated that it has been recommended to the County but that it has been decided at this time recommended language will be added so that the certified communities can decide if they will adopt the standards.

I would like to respond to some published reports and statements with regard to the difference in the Official Published Agenda and the Courtesy Agenda that appeared on the Village web site.

The Official Agenda is posted on the bulletin board outside of the Village Hall, issued to the Mayor, Village Attorney, Village Trustees and is available for pickup, all day prior to the meeting; and the Courtesy Agenda, which is published on the Village web site.

With reference to the meeting of December 20, 2004 the Official Agenda stated “Great Lakes Principles Phase 2: PZB 04-18 (Menards)” and the Courtesy web site version stated that there would be an “Informational report on Great Lakes Principles Phase 2: PZB 04-18 (Menards).” Mayor and Board of Trustees had no reason to suspect that the web site version was different than that of the Official Published version.

I want to stress that there was no violation of the Open Meeting Act. As a result of this publishing error by the Village Staff and in an effort to assure that this does not happen in the future, I am requesting that the Village Attorney draft a resolution that will require the Village Clerk to certify on both the Official Published version and the Courtesy web site version that they are identical as to content. I am also requesting that this resolution be put on the agenda for the next regularly schedule meeting or action.

We regret that this happened and the resolution will assure that this mistake will not happen again. The Village Clerk will review both the Official Agenda posted outside the Village Hall and the Courtesy web site Agenda and certify that both agendas coincide.

Trustee Turner added that mistakes happen and that this was not done intentionally. She stated that the proposed resolution will provide another check to ensure accuracy.

PZB 04-18 Reconsideration – Trustee Turner made a motion to reconsider the motion of December 20, 2004 that authorized the Attorney to prepare an ordinance accepting the P&ZB’s unanimous positive recommendation. Trustee Larson seconded the motion.

Trustee Hanson asked Attorney Long to explain what was occurring. Attorney Long stated that this will be a two step process; that tonight’s vote will be a vote to reconsider and the actual motion will be determined at the next meeting.

On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Trustee Turner made a motion to authorize the Village Attorney to prepare an ordinance accepting the P&ZB’s unanimous positive recommendation with staff and the Village Board’s stipulations as stated in her original motion on December 20, 2004.

Attorney Long stated that the motion is out of order, since it is not on the agenda. Trustee Turner rescinded the motion.

Trustee Pierce stated that he would like to instruct the Clerk to include that issue on the agenda for the next meeting. After some discussion regarding the method of getting the item on the agenda, Trustee Turner also asked that it be on the next agenda.

Trustee Larson asked if the two documents provided compose the Draft Statement of Operations. She also asked that Director Steele explain the format. Director Steele invited the Trustees to come to her office so she can go over the documents with them. She also started explaining the format.

Trustee Pierce suggested that this be done at a committee meeting.

Trustee Larson asked that Director Steele continue explaining the document. Director Steele went through the remainder of the document.

Trustee Turner stated that if she understood correctly that the cash receipts were being compared to the budget. Director Steele stated that she is correct. Trustee Turner asked for a document that compares the cash receipts to the money coming in. Director Steele stated that is what the Treasurer’s report provides.

There was some discussion about the format and Director Steele stated that there will be a consistent format once the new software is in place.

On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Invoices over $10,000 – Director Steele stated that on the Invoices over $10,000 it indicated that the payment to Carmichael Construction was the final payment but that was incorrect. She stated this is not the final payment. Trustee Caulfield asked if it the amount of the payment was correct. Director Steele stated that the payment amount is correct.

Trustee Caulfield made a motion, seconded by Trustee Hanson, to authorize a payment to Carmichael Construction, in the amount of $64,808.55 for the Senior Center construction, a payment to Neumann Homes, in the amount of $17,367.00 for the GLP recapture agreement, a payment to Sutton Ford, in the amount of $26,868.00 for a 2005 Ford Expedition, a payment to DFCC, in the amount of $238,306.26 for final payment of the Sewer Rehab project, a payment to Blue Cross Blue Shield, in the amount of $57,424.83 for medical insurance and a payment to Lake County, in the amount of $11,479.00 for sewer user fees, totaling $416,253.64.

Trustee Pierce stated that the Senior Center addition was promised for September, October, November, December and it’s now January and the building still isn’t finished. He recommends that the Board vote ‘No” until the work is done.

Mayor Maravelas asked how many other payments are left. Director of Planning, Zoning and Building Silhan stated that from the original contract that there will be about another $42,000.00 and the change orders. He stated that the primary item that has kept him from issuing an occupancy permit is a fire alarm issue that was an issue before the work started.

Trustee Turner asked if the total amount is in keeping with the original bid. Director Silhan stated that he’s not sure but that the change orders would have occurred regardless of the contractor.

On roll call, the vote was:
YES: 2: Caulfield and Hanson
NO: 4: Pierce, Larson, Porch and Turner
THE MOTION FAILED

Trustee Caulfield made a motion to approve all of the invoices except for the one to Carmichael Construction. Trustee Porch seconded the motion. On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Accounts Payable – Trustee Caulfield made a motion to approve the accounts payable in the amount of $554,476.89 less the Carmichael Construction payment, as prepared by Village staff. Trustee Pierce seconded the motion.

Trustee Pierce stated that a phone bill for the Scout House is included and that he thought that the Village wasn’t going to be paying for anything for the Scout House anymore. Director Steele stated that she would follow up with Parks Director Stahl but that she thought that a decision had been made at a Park Meeting and also that the Village was going to start using it again. Trustee Larson stated that currently the Scouts have exclusive use but that it is recommended that the Village use it as well.

Manual Checks – Trustee Caulfield made a motion to approve manual checks written to date in the amount of $2,123.74. Trustee Hanson seconded the motion.

Trustee Larson stated that she read the memo from the Fire Department and that if in the future the if the Fire Department is going to use Village money to buy Christmas presents that they get authorization from the Board first.

On roll call, the vote was:
YES: 6: Pierce, Larson, Caulfield, Porch, Hanson and Turner
NO: 0
THE MOTION CARRIED

Escrow Invoices – Trustee Caulfield stated that the escrow is informational.

Trustee Pierce stated that he received a complaint from a resident about their water pressure. He asked if a survey, through the Newsletter, could be done regarding water pressure or if staff could do water pressure checks.

Mayor Maravelas asked Public Works Superintendent Smith if there were any water pressure problems. Superintendent Smith stated that the SCADA system monitors the water pressure and it hasn’t detected any problems and that it could actually be clogged screens.

Trustee Pierce asked if someone from Public Works could check a particular home.